4 secrets to a connected workplace. A primer on modern Office 365 collaboration tools

Transcription

1 4 secrets to a connected workplace A primer on modern Office 365 collaboration tools

2 4 Secrets to Frictionless Teamwork 4 secrets to a connected workplace 2 2 Introduction The way we work together has changed dramatically in recent years. People share and develop ideas across functional silos, organizational boundaries and geographies even generations. And they must do so seamlessly and efficiently to stay ahead in a business environment that is continuously shifting. Your organization s collaboration toolkit must leverage secure cloud technology to service this mobile-first, need-it-now world. Microsoft Office 365 is designed to meet the unique work styles of diverse groups with purpose-built, integrated applications including SharePoint to connect you, your teams and your organization with a mobile and intelligent intranet and OneDrive, for simple sharing and file storage. The best part? If you re an Office 365 customer, you may already have these powerful tools at your fingertips.

3 4 secrets to a connected workplace 3 PART I: Unleash collaboration in your workplace Teamwork is crucial in today s knowledge economy, but how can you get your employees on the same page if you can t even get them in the same room? SharePoint is designed to connect the modern workplace with a fluid collaboration experience that transcends boundaries while protecting your organization, your data and your people with enterprise-level security across Office 365 and devices. OneDrive makes it easy for you to find, share and collaborate on all of your files in Office 365. Modern workplaces demand connected solutions. Here are four ways SharePoint and OneDrive create a best-in-class collaboration solution for the modern workplace:

4 4 secrets to a connected workplace 4 Collaborate effortlessly from anywhere Your teams need to stay productive wherever they are, on whatever devices they re using. In fact, 65% of total digital time is spent on mobile. 1 SharePoint makes file storage and document collaboration more people-centric, with touch-based experiences across devices and responsive, mobile access to content, people and applications, so your employees can collaborate seamlessly and do their best work. OneDrive enables effortless access to files so you can work from anywhere, and share your work with your team, wherever they are working. You can preview over 270 common file types including PDF, Photoshop, Illustrator, Visio, DICOM medical images and more. You can even stream video on-demand without waiting for it to download. Deep integration with Office 365 lets you begin co-authoring a document on one device and finish it on another, using a variety of tools to create, edit, annotate, highlight and comment on content whether you re working in OneDrive or SharePoint. We re always working on documents collaboratively. No one ever develops anything all on their own. And so being able to do that coauthoring really helped us make sure that we didn't have the version control issues. Our speed to market was increased just by using OneDrive for Business. Booz Allen Hamilton Deborah Youmans, Senior Associate, IS Organization U.S. Cross Platform Future in Focus, 2016, ComScore DID YOU KNOW? You can share and collaborate on files and content with people inside or outside of your organization even with people who don t have an Office 365 subscription.

5 4 secrets to a connected workplace 5 Bring the creativity back into collaboration You want to spend your time exchanging ideas and information, not worrying about security or version control. Yet 35% of knowledge workers still collaborate on documents using . Another 12% don t collaborate digitally at all. 2 SharePoint lets you collaborate confident in the knowledge that everyone is accessing files seamlessly and securely, and is working with the most up-todate data at all times. SharePoint delivers connected experiences that empower people to share expertise and work together with the files, data, conversations and notes they need. Capture, manage and repurpose content to fully leverage your organization s intellectual property. Gather knowledge to inform business decisions, guide actions and create solutions that maximize the impact of your work. Speed time-to-market by streamlining decision-making as customer needs evolve. SharePoint s dynamic team sites give your project, team, department or division a shared place where they can collaborate and stay on the same page. Customize SharePoint s site pages, lists and libraries to connect with all your resources across Office 365 and other applications or services. Inform and engage employees with intelligent, mobileoptimized intranets to build cohesion and drive organizational efficiency. Broadcast key messages with rich, dynamic pages. And help everyone stay in-the-know with personalized news delivered in SharePoint home and mobile apps. Or, you can choose different ways to meet diverse workstyles and functional needs. With Microsoft Teams, the chat-based workspace in Office 365, you can deliver a digital workspace with modern conversation experiences and offer built-in access to SharePoint, OneNote and Skype for Business. Our heightened level of connection through Office 365 helps speed the exchange of ideas which is enabling new product development and new services. And by doing that, we re driving innovation. Goodyear Sherry Neubert, VP & Chief Information Officer 2 "Workplace of the Future: Progress, But Slowly," Bob O'Donnell, President and Chief Analyst, TECHnalysis Research

6 4 secrets to a connected workplace 6 DID YOU KNOW? SharePoint home is your view of what s important now and what s going on across your teams. The SharePoint mobile app provides access to sites, files, people and news from across your teams, from your favorite Android, ios or Windows devices. It s like having your company s intranet in your pocket.

7 4 secrets to a connected workplace 7 Spend less time searching, more time creating Information overload can overwhelm even the most organized person, especially when you re on multiple teams. The average business user sends and receives 136 s per day, 3 while adults years old send and receive more than 75 texts a day. 4 Your employees need a way for information to find them, not the other way around. SharePoint puts people at the center of collaboration with personalized search and discovery. Learn what's going on around you. Explore valuable content on other teams across the organization. Unearth trends. Wherever you re working, you ll get recommendations for related content and expertise, and details about who s working on what. Having the right information at your fingertips helps you connect the dots and formulate insights that inform decisions and drive business value. The content, activity, people and recommendations that surface in Delve and other intelligent experiences are powered by Microsoft Graph. Microsoft Graph uses deep understanding of your work and organizational relationships to accelerate search and discovery, while providing sophisticated protections to keep personal and group information secure. Office 365 has been at the beginning of our journey, to move to the cloud, to become more digital, to become more collaborative. Hershey Carlos Amesquita, CIO 3 Statistics Report , April 2014, The Radicati Group 4 "How Many Texts Do People Send Every Day?" May 18, 2016, Text Request, LLC. DID YOU KNOW? You can learn about people and harness collective knowledge wherever you work in SharePoint and OneDrive. Hover over a name and a card appears that lets you see who they are and what they re working on.

8 4 secrets to a connected workplace 8 Automate tasks to free up creativity Clear policies and processes help your organization run more smoothly and efficiently and are a must to meet regulatory and corporate governance requirements. Yet to many employees, process is the enemy of creativity. The answer? Process automation frees employees from cumbersome, repetitive tasks, while accommodating diverse work styles. A survey by CIO Insight reveals that 98% of CIOs consider process automation essential to driving business benefits. 5 Automation can transform collaboration by handling tedious repetitive tasks from notifications and approvals to complex operational workflows. SharePoint lists collect data, just like you might collect information in Excel, accommodating more diversity in work styles, freeing employees from cumbersome processes, and are easily utilized as data sources across your intranet. Microsoft Flow enables automated workflows based on lists, and integrates with dozens of cloud services that business users rely on. Microsoft PowerApps creates forms and rich interactive mobile applications for your data and processes on Android, ios or Windows devices. Power Apps has given us the ability to build cross-platform rich mobile applications that connect to SharePoint in a matter of days instead of weeks. NASCAR Robert Burg, Senior Manager of Technology Development 5 "Automation of Business Processes Drives Benefits," November 19, 2014, CIO Insight DID YOU KNOW? You can create and launch workflows with Flow directly from a SharePoint list. Lists enable teams to gather, track and share information within SharePoint.

9 4 secrets to a connected workplace 9 PART II: How do you want your business to collaborate? How true are the following statements for your organization? The answers will help you best achieve your collaboration goals. I want our teams to hit the ground running. Maximize productivity by managing shared content, allowing users to easily create content based on the work already completed. With SharePoint, you can set default file templates so teams are using your organization s best practices from the get-go rather than starting with a blank page and wondering what to do next.

10 4 secrets to a connected workplace 10 I want team members to be able to work together whenever they need to, wherever they are. OneDrive lets you work with all of your Office 365 files your individual work files and files shared by your teams. And you can sync those files to your PC or Mac so you can work with them even when you re offline. With Office 365 and the SharePoint or OneDrive mobile apps, you and your colleagues can easily collaborate from anywhere, without being limited by geographical separation or organizational silos. I want our teams to have the information they need to get the job done, without wasting time hunting it down. The Microsoft Graph works behind the scenes to make your search results more relevant, based on who you work with and what you work on. It even surfaces news, files and people related to your work in SharePoint home, on SharePoint team sites and on the Discover tab in OneDrive. With Office 365 and Delve, you can find people and tap into the expertise of colleagues across your organization. I want to empower our employees by giving them easy-to-use solutions while keeping our information safe. People expect to work fluidly without boundaries and it s possible to provide security without putting an additional burden on your IT team. SharePoint and OneDrive were created with enterpriselevel security in mind, to meet security and compliance requirements by ensuring unified information governance policies are applied to protect users and their data regardless of device or location. Together, Office 365, SharePoint and OneDrive can completely transform the way your employees work together by freeing up more creativity, productivity and innovation across the organization.

11 4 secrets to a connected workplace 11 PART III: 8 ways to transform collaboration today 1. 62% of smartphone users check their phone within 15 minutes of waking up. 6 Offer your employees rich, dynamic mobile apps to get work done whenever and wherever necessary. 2. Intellectual property can constitute more than 80% of a company s value. 7 Make sharing and collaboration inside and outside the organization easy and secure to protect your organization s valuable IP Global Mobile Consumer Survey: US Edition, The market-creating power of mobile, 2016, Deloitte 7 "The hidden costs of an IP breach: Cyber theft and the loss of intellectual property," July 25, 2016, Deloitte University Press, Issue 19

12 4 secrets to a connected workplace Meetings, phone calls and s eat up as much as 80% of employees time. 8 Provide a personalized home page for every user so they can stay on top of the news, activities and documents they need to get their work done. 4. By using social technologies, companies can raise the productivity of knowledge workers by 20 to 25%. 9 Offer your employees the ability to collaborate in real time with the apps they use every day to maximize productivity. 5. Companies with highly engaged workforces outperform their peers by 147% in earnings per share. 10 Create engaging intranets and team sites to keep your organization and team members inspired and aligned with company objectives and project goals. 6. More data has been created in the past two years than in the entire previous history of the human race. 11 Leverage intelligent search and discovery capabilities to surface the right information at the right time so employees can be more productive. 7. A 2017 survey of global CEOs reveals that their top areas of focus are innovation (23%) and talent (15%). 12 Let your talent focus on innovating (rather than hunting down information) by enabling easy search across all sites, which connects employees with the information they need no matter where it lives. 8. Automation of 50-70% of tasks can result in tripledigit ROI. 13 Automate business processes to free up your employees creativity for better business outcomes. 8 "Collaborative Overload," January-February 2016 issue, Harvard Business Review 9 "The Social Economy: Unlocking Value and Productivity Through Social Technologies," July 2012, McKinsey Global Institute 10 "The Engaged Workplace," Gallup 11 "Big Data, for better or worse: 90% of world's data generated over last two years," May 22, 2013, ScienceDaily 12 "20 years inside the mind of the CEO... What's next?" 2017, PWC 13 "Intelligent process automation: The engine at the core of the next-generation operating model," March 2017, McKinsey&Company

13 4 secrets to a connected workplace 13 A best-in-class collaboration solution frees up your teams to do what they do best: create. SharePoint, OneDrive and the rest of the Office 365 collaboration toolkit create a connected workplace, empowering you to securely connect to the people and content you need to transform business processes, to inform and engage your employees and to harness the collective knowledge of your organization. What are you waiting for? Microsoft SharePoint Share and manage content, knowledge and applications to empower teamwork, quickly find information and seamlessly collaborate across the organization. Microsoft OneDrive Share your files from anywhere with OneDrive.