8/25/2014. How Pierce County Road Operations Uses Asset Management For NPDES Compliance. Photo. About Pierce County. Asset Management.

Transcription

1 Photo How Pierce County Road Operations Uses Asset Management For NPDES Compliance 2014 APWA International Congress Toronto, Canada 1 About Pierce County 2 Asset Management Questions Who is familiar with the term Asset Management? Is anyone currently using Asset Management in there day to day operations? 3 1

2 Section Content Section Content Section Content 4 Why Asset Management? Document and Understand Asset Information: Location Attribute info over time Perform work at an established LOS. Predict maintenance. Know the cost of an asset or types of assets. 5 Why Asset Management? Tight/declining budgets Guide development towards features that are cost effective to maintain (and be able to prove it). Identify the source of chronic problems Treat the disease, not just symptoms Analyzing and knowing details of assets 6 2

3 Employee Resources Employee Resources Employee Info Customer Service and/or Urgent Needs Employee Info Customer Service and/or Urgent Needs Supply Info Supply Info Equipment Resources Equipment Resources Tool & Material Resources Tool & Material Resources Pierce County Road Ops Work Flow Chart Houses Asset Data Including: Asset Definitions Asset LOS goals Asset service history Asset cost history Asset inventories Asset condition KPI s Reporting Key Indicators Level Of Service Goals Planned vs. Actual CMMS Computerized Maintenance Management System Asset Inspection Data Inspections Executed In Field Cost Accounting Data & Reporting Supports: DOLFIN; DCIS; City Billing; FASTER RMS Road Maintenance Management System All LEM & Production Data Work Through put Work Executed In Field Delivery Of Essential Services Houses Labor, Equip & Material Data Including: LEM Inventories LEM unit costs Task Standards Production Standards Planned Production Actual Production Planned Costs Actual Costs Employee Time Employee Data Leave Request System Scheduling System Weekly/Daily Work Schedules Supply Inventory System Legend Core System Core Process Support System Request For Action System Equipment PM System Core Output Support Activity7 Pierce County Road Ops Work Flow Chart Houses Asset Data Including: Asset Definitions Asset LOS goals Asset service history Asset cost history Asset inventories Asset condition KPI s Reporting Key Indicators Level Of Service Goals Planned vs. Actual CMMS Computerized Maintenance Management System Asset Inspection Data Inspections Executed In Field Cost Accounting Data & Reporting Supports: DOLFIN; DCIS; City Billing; FASTER RMS Road Maintenance Management System All LEM & Production Data Work Through put Work Executed In Field Delivery Of Essential Services Houses Labor, Equip & Material Data Including: LEM Inventories LEM unit costs Task Standards Production Standards Planned Production Actual Production Planned Costs Actual Costs Employee Time Employee Data Leave Request System Scheduling System Weekly/Daily Work Schedules Supply Inventory System Legend Core System Core Process Support System Request For Action System Equipment PM System Core Output Support Activity8 Pierce County s 8 Elements of Assessment Management Large initial investment Field and office resource activity Work must integrate through hardware/software systems Assessment Available Information Primarily ADT, population info Measures Eight Elements of Asset Management Cost Data Payroll and/or cost accounting system Procedures, metrics, business rules housed in your manuals and CMMS system Replacement Model 9 3

4 Inventory Assessment Inventory Brief Overview Measures Eight Elements of Asset Management Cost Data Replacement Model 10 Inventory Inventories Know what our assets are Know where our assets are Know what criteria to use to rate assets Know how to rate our assets consistently 11 Inventory 1999 ESA Scare With support from upper management, Public Works assembled the equipment and resources. Road Operations spearheaded the workflow process. Road Operations, Surface Water Management, GIS teamed up to created an SOP and collected all drainage features (public and private). 3 teams of 3 for 3 years ( ) (198,000 features collected) 1 team of 2 for maintenance of database (2003 to Current) 12 4

5 Inventory The collection team creates an AGO map of the locations that need to be mapped Locations come from: Assessment Teams New Development PW Projects 13 Inventory Features are collected using the Trimble Data logger Attribute information is stored as the feature is collected Location is stored with the data loggers geospatial functionality 14 Inventory Current Public Unincorporated Drainage Inventory Stormwater Detention Vaults 21,600 number of CB/MH 50,000 segments of pipe for 550 miles 39,000 segments of channel for 1,150 miles 144 Bioswales Vaults, Tanks, Storm Filters, Media Filter Drains, Hydrodynamic Separators, Channel Weirs, Filter Strips, Rain Gardens, and CB s with Frop T s and Weirs 15 5

6 Level of Service Assessment Level of Service Brief Overview Measures Eight Elements of Asset Management Cost Data Replacement Model 16 Level of Service All conditions assessments are done based on Maintenance Standards. Currently 160 Tasks. All Work Orders are performed to a Maintenance Standard. Purpose Procedure Safety and Loss Prevention Environmental Design and Engineering Quality Control Prioritization Planning and Control Customer Service/ Public Outreach 17 Level of Service WSDOE vs. Rd OPS 6 from IE to top of debris 12 from IE to top of debris 60 % of Sump Full 25 % of Sump Full Washington State Department of Ecology (NPDES) Standard Road Operations Service Standard 18 6

7 Assessment Assessment Assessment Brief Overview Measures Eight Elements of Asset Management Cost Data Replacement Model 19 Asset Rating Scale per Function Standard Defect Severity A 0 3 None to low B 4 6 Moderate C 7 9 High Work Order Prioritization No Work Necessary No or tolerable defects;, no work warranted at this time Work Order Created Low to moderate priority; should be completed as competing priorities allow Work Order Created Moderate to high priority; should be completed as soon as practicable. may affect another asset. Defect Extent 1,4,7 Single or Isolated (<10%) 2,5,8 Several or Sporadic (10 50%) 3,6,9 Predominant (50 100%) Measures Provide understanding of asset condition in terms easily understood by the public: Very Good Good Fair Poor Urgent Work & Emergencies Emergencies are responded to immediately; emergency work orders are not created as part of an assessment rating process 20 Assessment Drainage Assessment Manual All inspections are to follow the criteria in the Drainage Assessment Manual (107 pages). Assessment Manuals contain the Equipment, Procedures and Guidelines, Perceived ROW Limits, Feature Descriptions, and Data Assessment Forms. 21 7

8 Assessment - Tools Inspections consist of: Daily inspections with 5 teams of two Assigned work zones Forms filled out on IPAD Inspections performed with drainage manual criteria All inspectors and vactor operators receive IDDE training before programs start and with the rest of the crew at their road shop. 22 Assessment Criteria Every time an inspection of a CB/MH occurs you shall go to the next 3 structures upstream from that CB/MH until you come across either 3 CB/MH s in a row that do not require cleaning (a score of 3 or less) or there are no more CB/MH s in that circuit. CB Assessment Criteria Sediment level (40H) 0 = No sediment in the basin 3 = Sediment greater than 12 from the lowest IE 6 = Sediment less than 12 from the lowest IE 9= Sediment high enough it is in the pipe (or affecting another asset) Structure Damage (40L) Lid Damage (40P) Lid Position (40PR) 23 Assessment Circuit Circuit is defined as A system of conveyance, connected to take water to an outfall, a water quality feature, or to the Rights of Way boundary. 24 8

9 Assessment Data Verify all attributes for feature Work Orders by Function Code: Sediment Level (40H) Lid Damage (40P) Lid Position (40PR) Structure Damage (40L) WQFC Damage (Varies) Comment Codes: B2 Unable to Locate C3 Private D4 Mapping Needed G7 Berm at CB H8 Socked M13 Vehicle/Object Obstructing N14 Traffic Control Needed 25 Assessment Tools Previous Method What is ArcPad? ArcPad is mobile field mapping and data collection software designed for GIS professionals. It includes advanced GIS and GPS capabilities for capturing, editing, and displaying geographic information quickly and efficiently. Critical data can be checked in and out of a multi user or personal geodatabase and shared across your organization. ArcPad at work 4. Check the edits and asset info back into GIS 1.Take data from GIS and export it to ArcPad ArcPad provides a simple and fast way to input any asset information that is required for your inspections on the fly in the field 3. Edit inspection data and asset information 2. Display and query your data in the field 26 Assessment Tools What is ArcGIS Online (AGO)? ArcGIS Online is a powerful Content Management Subscription based platform allowing multi users to edit web maps on Smartphone's and tablets. Why use AGO? Mobilize your workforce using GIS & cloud technology Edits and Updates are pushed back in realtime to ArcGIS Online Add a Location Tracking Web Service to view mobile crews in Real Time Use Disconnected Offline Editing for out of service work areas Dashboards 27 9

10 Assessment Tools 4.Receive Real Time Updates 1.Take data from GIS 3.Edit Asset and Inspection Data 2.Data Becomes Discoverable in ios Application 28 Assessment Tools PIERCE COUNTY ROAD OPERATIONS WEB APPLICATIONS Location Tracking Service 2014 Drainage Assessment 2014 Ditches and Culverts 2014 Drainage Vactor Cleaning Program 2014 Resurfacing Story Map PWU Base Map Bioswale Inspection Map Spray Program QC 2014 Fog Seal Snow and Ice Routes Image Loader GPS Collection Map Assessment Tools 30 10

11 Assessment Tools BUILT IN BASEMAPS Imagery Imagery with Labels Streets Topographic Terrain with Labels Light Gray Canvas Open Street Customizable 31 Assessment Tools Breadcrumb Trail Crew Near and Far Location Tracking Runs in the Background in Arc Collector 32 Pierce County 33 11

12 Assessment Tools New Method 4G Coverage Issues Ditches not Inspected 9.5% Culverts not Inspected 11% 34 Assessment Tools New Method 417 Megabytes for All PC Street Level Detail Load the Map if you work out of wireless service areas 73,648 Tiles Look for Download Tiles Button 35 Assessment Tools New Method Associated Image available in Real Time from Mobile Device 36 12

13 Assessment Tools New Method Video Chat / Messenger Benefits IDDE inspection Deciding if features are public or private Less trips into the field = BETTER USE OF RESOURCES Instant access to supervisor 37 Assessment Tools New Method 38 Dynamic Mapping 39 13

14 Assessment Work Orders Work created from the inspections will be put into Maintenance Connections. Maintenance Connections is our CMMS system for allocating work to each maintenance district while keeping track of open work and work that has been completed. It is key to keeping track of all of our assets and their condition. 40 Assessment Work Orders Interface With Maintenance Connections (MC) user friendly interface it allows multiple users to keep track of open work orders, and close out work orders. MC also allows the user to set up predictive maintenance schedules tasks for any systems that need to be inspected multiple times in any specific time frame. 41 Assessment Work Orders 40H Work Orders 4 Vactor trucks Crew consists of 2 maintenance personal Same IPAD set up as the inspection crew Prior to cleaning the crew assesses the same condition information as the inspection crew which is stored separate from the inspections to help build deterioration curves 42 14

15 Assessment Assessment Risk Assessment Brief Overview Measures Eight Elements of Asset Management Cost Data Replacement Model 43 Risk Assessment Likelihood verse Impact What factors can effect the Likelihood that a pipe may fail; Pipe Characteristics Length, Diameter, Material, Wall Type Environment Characteristics Road Grade, Soil Type, History What will the Impact be if the pipe fails; Pipe Characteristics Pipe Type Environment Characteristics Sensitive Area, Zoning, Road Classification, Mapset 44 Cost Data Assessment Cost Data Brief Overview Measures Eight Elements of Asset Management Cost Data Replacement Model 45 15

16 Program - Labor, Equipment, and Material Costs 40 Series (Actual Labor, Equipment, and Material) H (Mechanical Cleaning) $500,250 J (Jet Roding of Pipe) $79,635 I (Inspection) $159,862 W (Decanting) $33,309 Engineering (Estimated) Inspections/Program $15,000 Estimated Total Spent $788,056 to date in Program - Data 2013 CB/MH inspected = 21,255 (from to ) 40 Days CB/MH to be cleaned = 9,166 8,889 CB/MH cleaned (from to ) 5 Months 277 CB/MH cleaned (from to ) Percent of public CB/MH within the Rights of Way inspected ~ 99% Estimated 1,329 tons of pollutants removed from MS4 4 Vactor Trucks, 2 Decant Facilities and No OVERTIME!! 2011 CB/MH inspected = 19,794 (from to ) CB/MH to be cleaned = 8,037 Percent of public CB/MH within the Rights of Way inspected ~ 99% Estimated 1,250 tons of pollutants removed from MS CB/MH inspected = 20,507 (from to ) CB/MH to be cleaned = 7,299 Percent of public CB/MH within the Rights of Way inspected ~ 99% Estimated 1,109 tons of pollutants removed from MS4 47 Program Inspection and Cleaning Results 2013 Satellite Shops 40I (Inspection) 52 Days 5504 Catch Basin s Inspected (106 per Day) 40H (Mechanical Cleaning) 149 Days 2,685 Catch Basin s Cleaned (18 per Day) 2014 Satellite Shops 40I (Inspection) 42 Days 5673 Catch Basin s Inspected (135 per Day) 40H (Mechanical Cleaning) 61 Days 1,199 Catch Basin s Cleaned (20 per Day) Totals 201 Days Totals 103 Days Delta Satellite Shops 40I (Inspection) 29 Additional Inspections per Team per Day 40H (Mechanical Cleaning) 2 Additional Cleaning per Team per Day 16

17 Program - Comparison Catch Basin Asset Management : Catch basin cleaning $ : Catch basin cleaning & Inspections $ : Catch basin cleaning & Inspections $ : Catch basin cleaning & Inspections $ : Catch basin cleaning & Inspections $ Pierce County s 8 Elements of Assessment Management Large initial investment Field and office resource activity Work must integrate through hardware/software systems Assessment Available Information Primarily ADT, population info Measures Eight Elements of Asset Management Cost Data Payroll and/or cost accounting system Procedures, metrics, business rules housed in your manuals and CMMS system Replacement Model 50 Program Improvements Future Changes to our Programs: Maintenance Standard Stratification Streamlining Inspections Likelihood vs. Impact Charts Targeting the Brooming Program CB Cleaning Counties own Google Street View 51 17

18 Questions? Bryan Chappell Pierce County Public Works & Utilities 52? 18