Oracle Inventory Management Inventory Management Integration with Projects

Transcription

1 Oracle Inventory Management Inventory Management Integration with Projects An Oracle White Paper ORACLE WHITE PAPER UPDATED FEBRUARY 2018

2 Table of Contents Project Transaction Overview 2 Setup Project Transaction Type 2 Create Miscellaneous Transaction 4 Create Movement Request 5 Review Completed Inventory Transactions 5 Transfer Transactions from Inventory to Costing 6 Create Cost Accounting Distributions 7 Review Cost Accounting Distributions 8 Create Accounting 8 Import and Process Cost Transactions 9 Manage Expenditure Items 10 Project Costing for Purchase Receipt Transactions 12 Purchase Order Creation 12 Purchase Order Receipt and Deliver (Put Away) 13 Transfer Transactions from Receiving to Costing 13 Create Receipt Accounting Distributions 14 Review Receipt Accounting Distributions 15 Create Accounting 16 Import Costs 17 Manage Project Costs 18 1 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

3 Project Transaction Overview Oracle Projects fully integrates with Oracle Inventory Management. You can capture project information for purchase receipt transactions, miscellaneous inventory transactions and movement requests in Oracle Inventory Management. When you enter project-related transactions in Oracle Inventory Management, you enter the project information on the source transaction. Oracle Cost Management transfers project-related miscellaneous inventory issues and move orders to Oracle Projects. When you enter project-related transactions in Oracle Inventory Management, you enter the project information on the source transaction. Oracle Inventory Management and Oracle Projects carry the project information through from the Issue or Receipt transaction in Oracle Inventory Management to the project expenditure in Oracle Projects. Setup Project Transaction Type The setup task Manage Inventory Transaction Sources and Types enables creation of user-defined transaction types that allow project transactions. Project transactions are only allowed for transaction types with transaction action Receipt into stores and Issue from stores. The checkbox Allow project transactions must be checked. Navigation: Setup and Maintenance > Manage Inventory Transaction Sources and Types 2 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

4 Figure 1: Transaction Type: Allow Project Transactions Project Transactions are also supported for Movement Requests. Select the Transaction Source Movement Request defining project related transaction types. Navigation: Setup and Maintenance > Manage Inventory Transaction Sources and Types Figure 2: Transaction Type: Movement Request 3 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

5 Create Miscellaneous Transaction Project transactions are created using the Create Miscellaneous Transaction user interface. Once a user-defined transaction type is setup to allow project transactions, the transaction type will be available for selection when creating a miscellaneous transaction. The transaction type list of values will include the user-defined transaction type. Navigation: Warehouse Operations > Inventory > Create Miscellaneous Transaction Figure 3: Create Miscellaneous Transaction The Project and Task region is displayed in the single record view when creating a miscellaneous transaction. Click on the View Details button for the transaction line to edit the transaction in the in a single record view. Figure 4: Create Miscellaneous Transaction Lines The Project and Task region are shown below. The required fields are Project Number, Task Number, Expenditure Type, and Expenditure Organization. 4 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

6 Figure 5: Enter Inventory Transaction Project and Task Details Once the Project and Task attributes are entered, click the OK button then the Submit button to process the transaction. Create Movement Request Project related transactions are supported for movement requests. A movement request creates instructions to pick or move material for warehouse personnel. You can create a requisition movement request to manually relocate stock within a warehouse. You can also create a requisition movement request to issue material out of a certain location. For example, you might want to issue out stock for damaged goods, or to a certain project. Below is an example of a Movement Request Project Issue Transaction. Similar to the Miscellaneous Transaction you would enter the project details such as Project Number, Task Number, Expenditure Type, and Expenditure Organization. Navigation: Warehouse Operations > Inventory > Create Movement Request Figure 6: Create Movement Requests Review Completed Inventory Transactions 5 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

7 The Review Completed Transactions user interface can be used to view project related completed inventory transactions. The Project and Task region is displayed on the single record view of the completed inventory transaction. Navigation: Warehouse Operations > Inventory > Review Completed Transactions Figure 7: Review Completed Project Transaction Details Transfer Transactions from Inventory to Costing Once the project related transaction has been successfully processed in Inventory Management, it must be transferred over to Cost Management. Inventory transactions can be transferred to Cost Management by running the scheduled process Transfer Transactions from Inventory to Costing. Navigation: Tools > Scheduled Processes > Transfer Transactions from Inventory to Costing 6 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

8 Figure 8: Transfer Transactions from Inventory to Costing Create Cost Accounting Distributions In the Cost Accounting work area, access the Create Cost Accounting Distributions page to process imported transaction data. On this page define the run controls by specifying the cost organization books and cost processors that you want to execute. Navigation: Costing > Cost Accounting > Create Cost Accounting Distributions Figure 9: Create Cost Accounting Distributions 7 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

9 Review Cost Accounting Distributions A single inventory transaction can generate multiple cost transactions, for which Cost Accounting creates accounting data. In the Cost Accounting work area, use the Review Cost Accounting Distributions page to see cost information and distributions related to each transaction, as well as receipt layers for receipt transactions, and depletion layers for issue transactions. Navigation: Costing > Cost Accounting > Review Cost Accounting Distributions Figure 10: Review Cost Accounting Distributions Create Accounting The Create Accounting process is an Enterprise Scheduler Service (ESS) process. It can be submitted as a request from the Scheduled Processes Monitor window to create journal entries for a batch of events. It has input parameters that determine the execution mode and the selection criteria for events. Cost Management should be entered as the Subledger Application. Cost Management represents the source system for which the Create Accounting process is being executed. Navigation: Costing > Cost Accounting > Create Accounting 8 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

10 Figure 11: Create Accounting Import and Process Cost Transactions The Import and Process Cost Transactions process imports transactions from Oracle Fusion and third-party applications, and validates the transactions ensuring that the transactions do not violate rules and finally processes the transactions creating expenditure items and cost distributions. The exceptions of invalid transactions are tracked in the Costs Overview page and in the Import and Process Cost Transactions report. Fix the errors and resubmit them to process again. Navigation: Projects > Project Costs > Import and Process Cost Transactions 9 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

11 Figure 12: Import and Process Cost Transactions Manage Expenditure Items An expenditure is a group of expenditure items, or transactions, incurred by an employee or an organization for an expenditure period. You charge expenditures to a project to record actual work performed or cost incurred, and you charge commitments to record future costs you expect to incur. The Manage Expenditure Items user interface enables you to view expenditure items and associated costs. Navigation: Projects > Project Costs > Manage Expenditure Items 10 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

12 Figure 13: Manage Expenditure Items Figure 14: Expenditure Item Details End of Process Flow 11 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

13 Project Costing for Purchase Receipt Transactions Oracle Projects fully integrates with Oracle Purchasing allowing you to enter projectrelated requisitions, purchase orders, and supplier invoices using those products. When you enter project-related transactions in Oracle Purchasing you enter project information on your source document. The project information is carried throughout the document flow: from the requisition to the purchase order in Oracle Purchasing, to the receipt document in Oracle Inventory Management, and to the project expenditure in Oracle Projects. The project information is transparent to the Receiving user. The Receiving Manager and Receiving Agent do not have visibility to the project-related attributes on the source document or purchase order. The Receiving pages such as Receive Expected Shipment Lines and Put Away Receipts do not display any project-related attributes. Purchase Order Creation When creating the purchase requisition and purchase order, you must select the Destination Type Expense in order to enter Project Details for the purchase order line. The material will be expensed upon receipt and deliver. The material is not stored as onhand inventory in the organization. Additionally, the field Receipt Routing allows values Direct delivery, Standard receipt, and Inspection required. The following project-related attributes can be entered for a purchase order: Project Number Task Number Expenditure Item Date Expenditure Type Expenditure Organization 12 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

14 Navigation: Procurement > Purchase Orders > Create Purchase Order Figure 1: Purchase Order Creation Purchase Order Receipt and Deliver (Put Away) Project-related attributes are not displayed in Receiving. The process is transparent to the receiving user. The project-related attributes entered on the purchase order line are carried through receiving and are not visible the user. The receiving user will perform the receipt in the same manner as purchase order without project-related attributes. When the Receipt Routing is Direct delivery, receiving is performed in a single step. Receipt Routing Standard receipt requires a two-step process to perform the receipt. The user first receives the material and then performs the deliver or put away step. Transfer Transactions from Receiving to Costing Once the project related transaction has been successfully received and delivered, it must be transferred over to Receipt Accounting. Receipt transactions can be transferred to 13 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

15 Receipt Accounting by running the scheduled process Transfer Transactions from Receiving to Costing. Navigation: Tools > Scheduled Processes > Transfer Transactions from Receiving to Costing Figure 2: Transfer Transactions from Receiving to Costing Create Receipt Accounting Distributions In the Receipt Accounting work area, access the task Create Receipt Accounting Distributions page to process imported transaction data. On this page, define the run controls by specifying the cost organization books and cost processors that you want to execute. Navigation: Costing > Receipt Accounting > Create Receipt Accounting Distributions 14 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

16 Figure 3: Create Receipt Accounting Distributions Review Receipt Accounting Distributions A single receipt transaction can generate multiple cost transactions, for which Receipt Accounting creates accounting data. In the Receipt Accounting work area, use the Review Receipt Accounting Distributions page to see cost information and distributions related to each transaction. Navigation: Costing > Receipt Accounting > Review Receipt Accounting Distributions 15 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

17 Figure 4: Review Receipt Accounting Distributions Create Accounting The Create Accounting process is an Enterprise Scheduler Service (ESS) process. It can be submitted as a request from the Scheduled Processes Monitor window to create journal entries for a batch of events. It can also be submitted from the Receipt Accounting work area. It has input parameters that determine the execution mode and the selection criteria for events. Receipt Accounting should be entered as the Subledger Application. Receipt Accounting represents the source system for which the Create Accounting process is being executed. Navigation: Costing > Receipt Accounting > Create Accounting 16 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

18 Figure 5: Create Accounting Import Costs The Import Costs process imports transactions from Oracle Fusion and third-party applications, and validates the transactions ensuring that the transactions do not violate rules and finally processes the transactions creating expenditure items and cost distributions. The exceptions of invalid transactions are tracked in the Costs Overview page and in the Import and Process Cost Transactions report. Fix the errors and resubmit them to process again. The Document field should be specified as Purchase Receipt. Navigation: Projects > Costs > Import Costs 17 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

19 Figure 6: Import Costs Manage Project Costs An expenditure is a group of expenditure items, or transactions, incurred by an employee or an organization for an expenditure period. You charge expenditures to a project to record actual work performed or cost incurred, and you charge commitments to record future costs you expect to incur. The Manage Project Costs page enables you to view expenditure items and associated costs. 18 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

20 Navigation: Projects > Costs > Manage Project Costs Figure 7: Manage Project Costs 19 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

21 Figure 8: Project Costing Details End of Process Flow 20 ORACLE INVENTORY MANAGEMENT INTERNAL MATERIAL TRANSFER PROCESS FLOW

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