PROJECT STATUS AS OF MARCH 18, 2019

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Julia Joseph
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1 MARCH 19, 2019

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3 PROJECT STATUS AS OF MARCH 18, 2019 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 COMPLETED CONSTRUCTION DESIGN SCOPING / PRE-DESIGN MAIN GOB PROJECTS STATUS AS OF MARCH 2019 Year 1 Year 2 Year 3 Year 4 Year 5 Scoping / Pre-design Design Construction Completed 3

4 ACCELERATED SCOPE PROJECTS BY CATEGORY AS OF MARCH 18, Safety Upgrades Remodel/Renovate HVAC Playground Portable Other 4

ACCELERATED SCOPE PROJECTS BY STATUS AS OF MARCH 18, 2019 108 100 82 101 86 61 14 14 8 3 11 10 4 19 4 3 4 21 10 13 6

5 ACCELERATED SCOPE PROJECTS BY STATUS AS OF MARCH 18, Safety Upgrades HVAC Playground Remodel/Renovate Portable Other Scoping / Pre-design Design Construction Completed 5

6 UPDATE ON SAFETY AND SECURITY ENHANCEMENTS Since the inception of the GOB, Safety and Security Upgrades have been the Program s highest priority and embedded in the GOB s Guiding Principles Public address systems have been replaced or upgraded at over 100 schools Fencing, signage and other perimeter security upgrades have been accelerated Over 15,000 centrally-monitored security camera systems are now in operation at all schools (many GOB-funded) Numerous fire and security alarm systems have been replaced or upgraded Additional enhancements are in the GOB project pipeline 6

7 SOURCE: SAP (FULL REPORTS POSTED ON GOB WEBSITE) 7

8 SOURCE: SAP (FULL REPORTS POSTED ON GOB WEBSITE) 8

9 SOURCE: SAP (FULL REPORTS POSTED ON GOB WEBSITE) 9

10 $700 $600 $601M $500 $400 Facilities Exp. (in Millions $) $300 $200 Technology Exp. (in Millions $) $100 $92M $0 10

11 $700 $693M $600 $500 $400 $300 $200 Expenditures (in Millions$) Contracted (in Millions $) $100 $83M $0 11

12 GOB PROGRAM FUND REALLOCATIONS At its February 13, 2019 meeting, the School Board approved Item F-21, which reallocated available GOB funding in the amount of $333,580 from closed projects to GOB reserves In addition, the Item also approved reallocation of funding as follows: From Thomas Jefferson MS to Biscayne Gardens ES so that these schools, which share the same campus, can be redeveloped as a state of the art K-8 campus; and From Amelia Earhart ES to Hialeah MS to complete the HVAC system improvements. These schools are located on the same campus and share the HVAC plant. The next three slides replicate the detail contained in Item F-21. RECOMMEND: That the Advisory Committee receive the update on GOB Program Fund Reallocations 12

13 GOB PROGRAM FUND REALLOCATIONS Available Balances for Reallocations School Project Amount Note ROBERT RENICK EDUCATIONAL CENTER $ 200,244 W.J. BRYAN ES $ 85 NATURAL BRIDGE ES $ 8 HENRY E.S. REEVES ES $ 8 CARRIE P. MEEK/WEST VIEW K-8 CENTER $ 49 VIRGINIA A BOONE/HIGHLAND OAKS ES $ 10 HIALEAH ES $ 15 MARITIME & SCIENCE TECHNOLOGY ACADEMY $ 29 CARIBBEAN K-8 CENTER $ 332 MIAMI HEIGHTS ES $ 71,664 KENDALE ES $ 11 CORAL PARK ES $ 7 FLAGAMI ES $ 5 COLONIAL DRIVE ES $ 38 HOWARD DRIVE ES $ 11 LAURA SAUNDERS ES $ 28 REDLAND ES $ 9 DR. WILLIAM A. CHAPMAN ES $ 10,038 ETHEL F. BECKFORD/RICHMOND PRIMARY LEARNING CENTER $ 29 RUTH K BROAD/BAY HARBOR K-8 CENTER $ 52 BENT TREE ES $ 47 VAN E. BLANTON ES $ 40 HENRY E.S. REEVES ES $ 30 BLUE LAKES ELEMENTARY $ 1 BOWMAN ASHE/DOOLIN K-8 ACADEMY $ 46 13

14 GOB PROGRAM FUND REALLOCATIONS Available Balances for Reallocations School Project Amount Note COLONIAL DRIVE ES $ 105 CORAL PARK ES $ 3,703 HAMMOCKS MS $ 377 HIALEAH ES $ 9,916 HOWARD DRIVE ES $ 120 WINSTON PARK K-8 CENTER $ 12 FRANK C. MARTIN K-8 CENTER $ 3,395 MIAMI SPRINGS ES $ 1,147 COPE CENTER NORTH $ 13 BOB GRAHAM EDUCATION CENTER $ 7,901 DR. ROBERT B. INGRAM ELEMENTARY SCHOOL $ 15 ORCHARD VILLA ES $ 18,002 ENEIDA MASSAS HARTNER ES $ 165 ZORA NEALE HURSTON ES $ 32 JOSE DE DIEGO MS $ 27 LINDA LENTIN K-8 CENTER $ 3,149 W. R. THOMAS MS $ 22 VINELAND K-8 CENTER $ 95 DR. EDWARD L. WHIGHAM ES $ 2,548 THOMAS JEFFERSON MIDDLE SCHOOL $ 4,021,087 Re-allocate to Biscayne Gardens for K8 Conversion AMELIA EARHART ES $ 392,645 Re-allocate to Hialeah Ms for shared HVAC system Total $ 4,747,312 14

15 GOB PROGRAM FUND REALLOCATIONS Reallocations STARTING BALANCE FOR REALLOCATIONS $ 4,747,312 BISCAYNE GARDENS ES $ (4,021,087) HIALEAH MS $ (392,645) GOB RESERVES REMAINING BALANCE $ 333,580 15

16 PROJECT DELIVERY METHOD MATRIX YEAR 5 RECOMMEND: That the Advisory Committee endorse the proposed project delivery method matrix (Year 5 projects) 16

17 Maria T. (Maite) Gonzalez, CPA Chief Auditor Miami-Dade County Public Schools Office of Management and Compliance Audits 2 17

18 Jennifer D. Andreu Interim Economic Equity & Diversity Compliance Officer 2 18

19 INFOGRAPHIC: OEO s IMPACT SINCE

20 GOB PRIME EXPENDITURE SUMMARY GOB Expenditures Breakdown by Certification Programs from July 1, December 31, 2018 Certified Expenditure Summary by Program MWBE Expenditures $339,256, MBE / SBE Expenditures $7,359, Veteran Expenditures $54, Certified Expenditure Summary by MWBE Designation African American Expenditures $38,090, % Asian American Expenditures $4,158, % Hispanic American Expenditures $285,333, % Woman Expenditures $11,674, % *Total Certified Firms Expenditures* $346,669, NOTE: Out of more than $675.08M spent through December 31, 2018, 51.35% of all dollars were expended on local certified Small/Micro, Minority/Women and Veteran Businesses! 20

21 PHASE II DISPARITY STUDY UPDATE (Goods & Services and Maintenance) Conducted by Miller3 Chief Auditor s Assessment - June 22, 2018 (completed) Conference call with Miller3 on status of Chief Auditor s assessment - July 2018 (completed) Chief Auditor s Exit Conference with administration July 2018 (completed) Audit & Budget Advisory Committee September 18, (completed) Board Item E-89 Audit of Draft Phase II Disparity Study Report, approved at the October 2018 Board Meeting (completed) Post draft Disparity Study online and transmit draft Disparity Study via memo from Superintendent to Board Members (completed) School Board Committee meeting presentation by Miller3 (completed) Public meeting/committee meeting via the Small/Micro, Minority/Women, and Veteran Business Enterprise Advisory Committee (completed) School Board meeting formal presentation by Miller3 (completed) Develop a formal plan with a timeline of action items (February 2019) Present the Action Plan at the School Board Committee meeting (March 6, 2019) 21

22 CERTIFICATION BY DESIGNATION BY INDUSTRY TOTAL CERTIFICATIONS TYPE OF COMPANY FY Benchmark February 2018 Benchmark TODAY BREAKDOWN OF CERTIFICATIONS Construction Goods & Services Professional Professional Services A/E Services Non A/E African-American Female African-American Male Asian-American Female Asian-American Male Hispanic-American Female Hispanic-American Male Native-American Female Native-American Male Non-Minority Female Non-Minority Male Veteran Female Veteran Male TOTAL As of February 27,

23 CONTRACTOR PRE-QUALIFICATION DASHBOARD 146 TOTAL PREQUALIFIED FIRMS* *As of February 13, General Contractors 1 General Contractor (Fuel Systems Only) 1 General Contractor (Site Civil Only) 1 General Contractor (Demolition Only) 1 General Contractor (Bleacher Systems Only) 11 Mechanical 11 Electrical 1 Specialty Electrical 1 Electrical (Intercom only) 8 Roofing 5 Air Conditioning 4 Class A & B Air Conditioning (3 Class A & 1 Class B) 4 Alarm Systems (3 Alarm Systems Contractor l) 1 Alarm System (Intercom only) 1 Fire Alarms 2 Fire Protection Contractor ll 4 Asbestos Contractor 6 Building 1 Mold 2 Plumbing 1 Glass & Glazing 1 Gypsum Drywall Specialty Contractor 1 Pollutant Storage Underground Utility 1 Underground Utility & Excavation 1 Irrigation Specialist 146 TOTAL PREQUALIFIED FIRMS* *As of February 13, PREQUALIFIED SBE FIRMS 76 PREQUALIFIED M/WBE FIRMS 26 PREQUALIFIED MBE FIRMS 2 PREQUALIFIED VBE FIRMS 23

24 COMPLIANCE UPDATE The OEO has reviewed: 73 School Board agenda items during fiscal year Reviews Include: o Assessment of compliance on established SBE/MBE/MWBE/VBE goals o Confirming and verifying signed Letters of Intent on contract dollars awarded to SBE, MBE, MWBE, and VBE Sub-contractors o Confirming and verifying signed Memorandums of Understanding on contract dollars awarded to SBE, MBE, MWBE, and VBE Sub-consultants o Confirming and verifying SBE, MBE, MWBE, and VBE certification designations. 24

25 ON-SITE WORKFORCE REVIEWS UPDATE (Current Fiscal Year , 208 reviews were conducted) During On-site Workforce Reviews, OEO Staff: Conducts- Prime and Sub-contractor worker interviews Inspects - Vendor badges for compliance with Jessica Lunsford Act Verifies - Sub-contractors and Sub-consultants reporting in the M-DCPS Online Diversity Compliance System Documents - Local workforce on the project through daily logs, interviews, and pictures Completes - On-site workforce reports for each project site visited 25

26 UPCOMING OUTREACH EFFORTS & EVENTS M-DCPS Transportation Fair Tuesday, March 19, :00 am 1:00 pm Transportation Department / SW 117 th Avenue / Miami, FL Miami-Dade Chamber of Commerce Symposium & Business Leaders Luncheon Friday, March 29, :00 am 2:00 pm Hyatt Regency Hotel /400 SE 2 nd Avenue / Miami, FL

27 UPCOMING OUTREACH EFFORTS & EVENTS Florida Southern Minority Supplier Developmental Council (FSMSDC) 34 th Annual Business Expo Friday, April 12, :00 am 5:00 pm Broward County Convention Center / 1950 Eisenhower Boulevard/ Fort Lauderdale, FL M-DCPS Doughnuts & Dialogue Tuesday, April 23, :00 am 11:30 am SBAB Auditorium /1450 NE 2 nd Avenue / Miami, FL