Taking Control of Open Source Software in Your Organization

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1 Taking Control of Open Source Software in Your Organization For IT Development Executives Looking to Accelerate Developer Use of Open Source Software (OSS) as part of a Multi-source Development Process while Gaining Necessary Control Over its Adoption GUIDE BOOK 2013 Black Duck, Know Your Code, Ohloh, SpikeSource, Spike and the Black Duck logo are registered trademarks of Black Duck Software, Inc. in the United States and/or other jurisdictions. Koders is a trademark of Black Duck Software, Inc. All other trademarks are the property of their respective holders. All Rights Reserved.

2 How Many of these Statements Describe Your Experience with OSS? 1. I find it difficult to control the process while giving developers the necessary freedom to employ open source software to build both internal and customer-facing applications. 2. I don t have the visibility I need into what open source software is being brought into my infrastructure by my developers or by my supply chain. 3. I m concerned that we control the use of open source by using industry best practices and pay attention to the license and security issues while maximizing its benefits. 4. It is difficult to get our developers to comply with our corporate open source policies. 5. Our development teams use manual processes, such as s and spreadsheets, to manage open source software use. 6. I worry about being able to maintain and support applications that contain open source code. 7. My development team s open source software use may be exposing our company to risks. 8. Our open source software approval process is way too slow. If any of these statements describe your experience, you can take solace in two simple points: First, you are not alone. Many IT executives face these same challenges as open source software use has grown exponentially in the last few years. Secondly, and most important, these problems can be fixed. This paper tells you how. 2

3 You Can Succeed in Gaining Control of Open Source in your Company and Still Enjoy the Benefits You can gain significant management control through the use of processes and technology and at the same time help your organization benefit from the accelerated time-to-solution and reduced development cost gained by the use of open source software. Today, many IT executives, enterprise architects and development managers in leading companies have gained control over the externally-sourced software used by their application development groups. They have mandated compliance throughout their development teams and they ve done so without slowing the development process or adding overhead burdens to the development team. Open Source Management Lifecycle The starting point for successful implementation of externally sourced software is to gain an understanding of the adoption lifecycle and the implementation of critical controls within each stage. To effectively control OSS usage in your development organization, there are five open source lifecycle stages on which to focus. By focusing your efforts on mitigating risks through appropriate controls, you have an opportunity not only to gain unprecedented visibility and control of OSS use in your company, but also to add extreme value to all parties involved in your open source management process from developers and managers to the compliance and security teams. By focusing on productivity enhancing tools, processes and controls within these five stages you can: Accelerate development with the use of OSS Ensure developers use approved, compliant third-party code Streamline the entire search, selection and approval process Effectively monitor and support applications throughout your company Minimize risk and avoid painful business consequences Let s take a look at each of the five OSS management lifecycle stage control points in more detail. MONITOR SEARCH OPEN SOURCE LIFECYCLE VALIDATE SELECT APPROVE The five stages of the open source lifecycle are: 1. Search for code to use within applications 2. Select code based on policies and key metadata 3. Approve code based on organization s control policies 4. Validate to ensure only authorized code is used 5. Monitor code usage and impact across complex applications 3

4 As a manager, it must be your goal to provide developers with a sensible place where they can easily search for pre-approved open source and other third-party code Search Stage Control Points There are hundreds of thousands of open source components available on the Internet from thousands of different websites. Developers can spend enormous amounts of valuable time searching these sites for the code they need. In the search process they may use search engines such as Google, Koders.com or visit forges such as Sourceforge.com or Github.com to find relevant code. Search engines leading to third-party sites can produce lots of hits, but often there is limited metadata information to make informed decisions. The challenge at this stage is to both accelerate the code search process for developers while at the same time introducing a program to make sure that code complies with company standards. In addition, search results are typically managed in a spreadsheet. This is not scalable and severely limits management s ability to support standards and policy compliance. As a manager, it must be your goal to provide developers with a sensible way to easily search for pre-approved open source and other external code. Developers want fast, efficient searches, and you want to ensure they are searching for code that meets your company s standards and policies. In the event the code or component they need is not yet approved, you need an efficient approval process (see #3). 2. Selection Stage Control Points The time and economic value as a result of a code decision can be significant. Plus the chosen component will be deployed and maintained perhaps for years to come, magnifying the economic impact of the decision. This is why you ll want to arm developers with the ability to choose code that both meets their needs and complies with established guidelines. Developers select code using a range of attributes and metadata to ensure the code meets the need, current plans and also complies with policies and standards. There are a number of criteria to review to ensure proper code selection typically the language in which it is written, the number of contributors, number of releases, known vulnerabilities, the licenses associated with that component and more. The challenge is to collect all this metadata. For each component, developers may conduct extremely time-consuming, manual searches in a range of different places to try to find the information they need. As with the search step outlined above, your management goal must be to give developers a way to search for code easily and productively. You can also help improve the selection process by ensuring that the associated metadata is connected to this code in one place, rather than scattered in multiple locations. 3. Approval Stage Control Points A critical stage to assert the use of appropriate processes and controls is the approval stage. As a manager it is crucial that you introduce an external code approval process into your development organization if you have not already done so. The code approval stage is typically tied into the back-end of the code selection process. As developers select code, if it is not already approved, you want them to put it through an approval process before making the final decision. Especially if it is manual, the code approval process can be a bottleneck. Developers

5 may have to complete a form or send an or a spreadsheet to request use of third-party code. With today s Agile development methodologies, with iterations that take 3-4 weeks, a one-week delay in obtaining approval is untenable. Without an automated process, as requests travel through the approval process, the requester and other key participants don t have any visibility into who has signed off, who hasn t and what concerns may be at play. It s difficult to keep track of where the request is in the process, where the bottlenecks may be and what those bottlenecks are. In addition, manual processes are prone to errors that can further complicate code approval. Your goal is to ensure that developers follow a code approval process that is easy, automated, streamlined and visible, rather than a manual process that can hamper progress and negatively impact development schedules. 4. Validation Stage Control Points Developers may not have an effective way to validate that what s approved is actually what s built and deployed. Developers likely perform this validation by looking at the code manually to ensure that what was approved is really what is being built. This is a very slow process that hampers progress and is prone to human error often with hundreds of directories and thousands of files to review. Your goal is to give developers a quick and accurate way to find inconsistencies between the approved bill of materials and what is being built, preferably in real time and with an audit trail, to save time, to ensure compliance and to eliminate potential rework. 5. Monitor Stage Control Points Most development organizations do not monitor their externally-sourced code once it is put into use because they have no way of doing so effectively. It is critical that you monitor third-party code on a daily basis to give you visibility into which components are deployed where. You also want to have an ability to monitor security vulnerabilities, and to enable a code reuse policy based on use of the most appropriate components. Your goal is to give your organization visibility into where your third-party code is deployed and to provide an automated way to monitor it throughout your company s applications and infrastructure. When creating Windows 7, Microsoft outsourced development of one of the new operating system utilities to a third-party. Unbeknownst to Microsoft, the third-party integrated an open source component licensed under the GPL into the utility. The component was discovered after Windows 7 shipped, causing Microsoft to pull the utility and remediate the code, causing costly rework and hurting their public image. The moral of this story is that even large, very well run software organizations make mistakes and that without the proper controls and effective management platform it s difficult or impossible to know what s in your code and to manage it properly. Your goal is to ensure your developers follow a code approval process that is easy, automated, streamlined and visible. 5

6 Even the best run software companies need new tools to leverage the use of open source while controlling its deployment. 6 Manual Management Processes One common theme across the development lifecycle is that the use of manual methods to manage integration of open source components in a multi-source development process from search to deployment is ineffective. Attempting to gain management control of and accelerate developer use of external code in order to speed time to solution and lower development costs is at best difficult when relying on manual processes. The use of manual management processes results in: Little to no visibility and control Lower developer productivity because complying with policies is cumbersome and causes bottlenecks Slower time-to-solution and reduced innovation An inability to ensure compliance and promote standardization Inability to scale with the size and location of development teams Automation is the key The key to gaining management control and successfully incorporating open source components into your development process is automation. Manual methods of finding, selecting, monitoring and validating open source components are an unmanageable drain on internal development resources, not to mention extremely limiting and error prone. The Good News IT executives have gained control and mitigated the risks of using open source by automating search, selection, approval, validation and monitoring of open source processes. And you can too. They are all accomplishing this with Black Duck Software the industry standard for finding, managing and confidently deploying OSS. The Black Duck Suite is a management platform for automating OSS use. With the Suite, IT Management can control the use of open source and third-party code across the application lifecycle and across the enterprise. And you can do so while accelerating development and without adding overhead to the development organization. The Suite: Automatically manages and monitors open source and third-party code over the entire development lifecycle Ensures projects include only vetted, approved code Ensures compliance to your policies for external code How Black Duck helps you gain control, accelerate time-to-solution and reduce development costs Let s revisit the OSS Management Lifecycle and see how Black Duck helps you control the use of open source within each stage. 1. Search Stage Control Points Developers spend enormous amounts of time searching for externally-sourced components and their associated metadata, and there is no way for managers to ensure they are searching for code that will be approved. The Suite provides a customizable workflow to automate the processes of searching for externally-sourced code, whether it is commercial code, outsourced code or open

7 source. Black Duck lets you build a catalog of approved components for developers to search within, and Black Duck also features the industry s most comprehensive searchable knowledgebase of open source code available to development teams. The Black Duck Knowledgebase continuously tracks over 2,200 unique licenses, 5,500 sites, and 52,000 security vulnerabilities daily resulting in the industry s most comprehensive database of open source software and associated component, license and other information. The internal catalog your development team creates with Black Duck, combined with the Knowledgebase, gives you the ability to reduce the amount of time developers spend searching for code, supports standardization and also helps you ensure that developers are using code that meets your company s policies and guidelines. 2. Selection Stage Control Points The code selection process is critical and time-consuming, and enabling developers access to metadata associated with particular components can both speed time-to-solution and ensure policy compliance. The Suite allows you to codify your compliance policies into its management platform and then automatically scan source code and binary files to uncover unknown, unapproved, non-compliant software, thereby ensuring only approved code is selected. In addition, when developers access their own Black Duck catalogs or the Knowledgebase, they have an easily searchable central repository with all the metadata in one place to reduce the time it takes to make code selections. All of that metadata is managed in this one catalog so developers don t have to go to several different places to view this information. Furthermore, you can customize and add your own code to your local instance of the Knowledgebase. It is fully extensible, and integrated with all the other workflows. Once a component has been selected, the developer can automatically launch a request to start the approval process. 3. Approval Stage Control Points The code approval process is typically an ad hoc, slow, manual process that gives participants little to no visibility and can be extremely frustrating for developers. If an approval process exists, it typically has a huge impact on development schedules. And if an approval process is not used it may unnecessarily expose the company to risk. Managers need to provide development with a quick and efficient way to gain approvals for externally sourced code. Black Duck automates the entire approval process by providing a customizable approval workflow with visibility throughout the entire process to all participants. Reviewers always know where it is in the approval process and who is next in the review. Right from the selection step, the user can build a simple request form that gathers all the information that is required so when the user triggers an approval, Black Duck ensures that all the information for all the approvers is there from the start to minimize iterations and streamline the process. 4. Validation Stage Control Points Validating that the code being built is compliant is a time-consuming process for developers, if it s done at all, with large directories to review. Too often, development teams uncover discrepancies between the bill of materials and the source code when the application is built, leading to rework and lost opportunity. The Suite can be integrated with the build process to provide real-time and continuous validation to analyze the code as developers are building the application. Black Duck analyzes the code against the approved software bill of materials to ensure compliance and provides an audit trail. 7

8 If non-approved, non-compliant code is introduced into an application, Black Duck notifies the developer right away, or it can trigger the approval process automatically. The Suite integrates with common build systems to conduct ongoing code audits automatically throughout the build. Validation occurs without any manual intervention. It is performed early and often in the build process. 5. Monitor Stage Control Points When development groups integrate external code into their applications and services, problems can arise post deployment including discovery of new security vulnerabilities, new versions, etc. Black Duck provides you with a known bill of materials for all third-party code to inform you where it is used across the organization. As part of a customer subscription, Black Duck monitors open source code against all known security vulnerabilities and provides real-time alerts when new vulnerabilities are discovered. Your Strategy for Success Now your development organization can both take control of open source and give developers the freedom they need to successfully accelerate its use. You can gain unprecedented visibility into what gets used through automated control functions without adding extra overhead to, or burden on, your development groups. Black Duck enables you to design in compliance enabling developers throughout your company to easily embrace your open source and third-party software compliance processes. They can have the freedom and autonomy to innovate and leverage code from multiple sources, while giving senior management the visibility and validation they need to manage risk with very little overhead. You can use the same processes and tools to promote standardization and reuse of components to improve efficiency and productivity. You can take charge of open source software use in your company. You can control the use of free and open source code while offering developers the freedom they need to speed time-to-solution, reduce cost, and drive innovation with Black Duck Software. About Black Duck Offering award-winning software and consulting, Black Duck is the partner of choice for open source software adoption, governance and management. Enterprises of every size depend on Black Duck to harness the power of open source technologies and methods. As part of the greater OSS community, Black Duck connects developers to comprehensive OSS resources through Ohloh.net, and to the latest commentary from industry experts through the Open Source Delivers blog. Black Duck also hosts the Open Source Think Tank, an international event where thought leaders collaborate on the future of open source. Black Duck is headquartered near Boston and has offices in San Mateo, St. Louis, London, Paris, Frankfurt, Hong Kong, Tokyo, Seoul and Beijing. For more information about how to leverage open source to deliver faster innovation, greater creativity and improved efficiency, visit and follow us Contact To learn more, please contact: sales@blackducksoftware.com or Additional information is available at: GD-TC-UL-0113

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