Maritime ERP Solution for Business Optimization. 3rd September 2014

Transcription

1 Maritime ERP Solution for Business Optimization 3rd September 2014

2 Agenda ShipNet Introduction ERP system for Maritime industry (General / high level) ERP Value for Commercial Manager ERP Value for Ship Manager ERP system for Business Optimization e-documents e-procurement Occurrence Management OCR (Optical Character Recognition) for Business Optimization Questions 2

3 ShipNet Introduction

4 Some of the customers in our community 300 Customers in total: use the Financial module 150+ use the Commercial module 90+ use the Procurement module 40+ use Technical module International Platform:- Athens London Oslo Dubai Connecticut Singapore Chennai Tokyo 4

5 ShipNet One System Picture COMMERCIAL - CHARTERING COMMERCIAL -OPERATIONS FINANCIAL - ACCOUNTING Scenario Cargos Ship Vessels COA s Fixture Note Voyage Account Invoicing FINANCIAL INTELLIGENCE TC / Voyage Calculation Estimation Position Book DA Financial Accounting SHIP Connect Agent Connect TECHNICAL - SAFETY TECHNICAL- PMS PROCUREMENT Forms & Manuals Occurences PMS Inventory Requisition Purchase Orders Risk Ass. 5

6 ERP system for Maritime industry (General / high level)

7 ERP system for Maritime industry (Benefits) Specialized for Maritime Business Requirements Full Group Financial Management and Accounting System Comprehensive, Flexible and User Friendly Strong Reporting Capabilities Full user access controls and complete audit trail Increases transparency and Automates processes due to integration In an integrated environment majority of transactions are recorded automatically 7

8 ERP Value for Commercial Manager For the Charterer or Operator who wants to match cargoes with vessels to optimize fleet utilization, ERP enables an end to end voyage planning and management toolkit that is completely integrated with financial and vessel reporting systems. All data in a single system 8

9 ERP Value for Ship Managers 1 For the Fleet manager who wants real time information, ERP Fleet module provides one stop for reporting of performance across all areas of vessel management on a fleet, multi fleet or single vessel basis 9

10 ERP Value for Ship Managers 2 For the Chief Engineer seeking all information sources in one system ERP Fleet module provides linked management of Occurrences, PMS, Inventory Control Procurement, Risk Assessment, Noon and Port Reporting, and Documentation 10

11 ERP solution for Business Optimization (e-documents)

12 E-Documents (Documents Control) System to manage and control: Manuals Shore, Safety, Cargo, ISM, ISPS and training material Fleet and Management Notices Safety Bulletins, Trouble Summaries, Fleet Notices External Documentation Class Notices, Yard & Makers Manuals Responsibility Management Tracking of individual compliance 12

13 E-document motivations & benefits Provide a simple standard for distribution and viewing of all documentation both on shore and onboard Centralized management and revision handling of all documents and manuals Creating a safer and more consistent operational environment through providing the correct information to the correct personnel at the correct time Establishing corporate-wide standards allowing centralized KPIs and unified training of staff Increasing transparency between ships, management companies or head office 13

14 ERP solution for Business Optimization (e-procurement)

15 E-Procurement VESSEL TECHNICAL AND PURCHASING ACCOUNTING Requisition (Manual / System) Review & Approval Process Purchasing Estimates Actual Figures Material Receipt Delivery / Part Delivery RFQ Quote PO(s) Invoice Accounting Payment Release Payment Release Suppliers 15 15

16 E-Procurement motivations & benefits Historical prices Compare various suppliers quotes in one screen System suggests the cheapest option Budget controls during the buying process Supplier evaluations Contract and Price list management Quotes in local currencies automatically converted to company base currency for easier comparisons and understanding 16

17 ERP solution for Business Optimization (Occurrence Management)

18 Occurrence Management for example Near Miss Inspections Audits Accidents Non Conformities Medical/Illness Technical Incident 18

19 Occurence Management motivations & benefits To provide a simple and consistent capture, reporting and follow up mechanism of Occurrences for all vessel and Shore staff. Enable continuous efficient analysis of reported events to enable fleet wide safety improvement Provide Fleetwide KPI Reports SI can concentrate their focused job 19

20 OCR (Optical Character Recognition) for Business Optimization

21 Paperless Invoicing (Eye-share Integration) 21

22 Invoice Approval workflow 22

23 Approval by tablet and smart phone 23

24 END