MOMBASA WATER SUPPLY AND SANITATION CO. LTD
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1 MOMBASA WATER SUPPLY AND SANITATION CO. LTD PREQUALIFICATION OF SUPPLIERS APRIL 2017 Telephone: MIKINDANI ST. OFF NKRUMAH RD Fax: P.O BOX , MOMBASA Website:
2 PREQUALIFICATION NOTICE Mombasa Water Supply & Sanitation Co. Ltd invites applications from interested, eligible, capable individual and firms for prequalification/registration as suppliers and service providers for the years in the following categories: CATEGORY - A No CATEGORY NO DESCRIPTION ELIGIBILITY 1. MWSS/PREQ/01/ Supply & Delivery of Water Meters 2. MWSS/PREQ/02/ Supply & Delivery of Water Pipes & Fittings 3. MWSS/PREQ/03/ Supply & Delivery of General Hardware Items 4. MWSS/PREQ/04/ Supply & Delivery of Sewer Network Items and Equipment 5. MWSS/PREQ/05/ Supply & Delivery of water quality laboratory Items, reagents and Equipment 6. MWSS/PREQ/06/ Supply & Delivery of Motor vehicle/cycle Tyres, Tubes and Batteries, 7. MWSS/PREQ/07/ Supply, Delivery, Installation & Servicing of Air conditioners 8. MWSS/PREQ/08/ Supply & Delivery of Mechanical Items, Hand Tools & Equipment 9. MWSS/PREQ/09/ Supply & Delivery of Generators, Dewatering pumps, water pumps & Dowser 10. MWSS/PREQ/10/ Supply & Delivery of Lighting & Electrical Items 11. MWSS/PREQ/11/ MWSS/PREQ/12/ MWSS/PREQ/13/ Supply & Delivery of computers, computer accessories, printers,toners and cartridges, repair maintenance & servicing of ICT Equipment Provision of Repair, maintenance & Service of Motor vehicle/cycle & Heavy Machinery (Garage) Provision of Training, Team Building & Recruitment services, Performance Management 14. MWSS/PREQ/14/ Provision of hotel and conferencing services
3 15. MWSS/PREQ/15/ Provision of works (construction) 16. MWSS/PREQ/16/ Provision of Transport & car hire services 17. MWSS/PREQ/17/ Provision of Fumigation & Sanitary Services 18. MWSS/PREQ/18/ Provision of Travelling and Air ticketing 19. MWSS/PREQ/19/ MWSS/PREQ/20/ Provision of Cash in Transit (CIT) and Courier Services Provision for Consultancy services for Environmental Audit, Energy and EOHS 21. MWSS/PREQ/21/ Provision for Consultancy services for Tax Audit NO CATEGORY -B DESCRIPTION ELIGIBILITY 22. MWSS/PREQ/22/ MWSS/PREQ/23/ Supply & Delivery of General office Stationery Supply & Delivery of promotional materials & branded items(t-shirts,caps, clocks, bags, pens, umbrellas) 24. MWSS/PREQ/24/ Supply & Delivery of Office Furniture & Equipment 25. MWSS/PREQ/25/ MWSS/PREQ/26/ Supply & Delivery of Newspaper, periodicals & other reading materials Supply & Delivery of Personal Protective Clothing, Staff Uniforms 27. MWSS/PREQ/27/ Provision of Toilet & Carpet Cleaning Services Complete Prequalification documents with the detailed information may be obtained from the Procurement Office at our premises, Mikindani Street off Nkrumah Rd during office working hours Monday -Friday. You are highly encouraged to download and print the document from our website
4 Prequalification documents in plain sealed envelopes clearly marked with Category No. and description should be addressed and be posted to; The Managing Director, Mombasa Water Supply & Sanitation Co. Ltd, P.O Box , MOMBASA. Or be deposited in the Tender Box located Outside the Managing Director s office, on or before 11.00am on Friday 21 st April, Prequalification documents will be opened immediately thereafter at the Company s Boardroom in the presence of prospective or their representatives who choose to attend. Prequalification documents submitted after the closing date & time will be rejected. MANAGING DIRECTOR SUPPLIER PRE-QUALIFICATION QUESTIONNAIRE GENERAL INFORMATION ; KINDLY READ THE INFORMATION CAREFULLY BEFORE FILLING THE TENDER DOCUMENT. 1. Mombasa Water does not bind itself to assign services but shall endeavor to ensure that Applicants are treated equitably when opportunities arise. 2. Applicants will be informed in writing of the results of their applications, immediately after completion of the process. 3. Applicants will meet all costs associated with preparation and submission of their applications. 4. Mombasa Water Will have the right to examine financial records relating to the performance of such services to determine capability; 5. Mombasa Water Will have the right to inspect the business premises of the Applicant. OBJECTIVE OF THE ASSIGNMENT The main objective of prequalifying suppliers is to have a standby list of suppliers for the year for provision of Goods, Services and Works for the operations of Mombasa Water activities. CLARIFICATIONS Applicants may request for clarification on the prequalification document up to three (3) days before the submission date. Any request for clarification must be sent in writing by mail, facsimile to Mombasa Water Supply s address. Mombasa Water will respond in writing by normal postal mail, facsimile, or electronic mail to such requests and will send copies of the response to all known
5 applicants who intend to submit applications. Clarifications sought outside this time frame will not be responded to. Period of Validity The request for pre-qualification must remain valid for not less than 120 days from the date of submission and candidates shall be pre-qualified for a period of two years. Mombasa Water will make the best effort to complete the evaluation and communicate within this period. Late Applications Any Pre-qualification Document received after the deadline pursuant to clause 6.3 shall be rejected as a late application and shall not be considered. PRE-QUALIFICATION EVALUATION CRITERIA Preliminary/Mandatory Requirements The applicant shall submit the following mandatory documents and/or information:- 1. The attached questioner must be filled in all respects. FAILURE TO COMPLETE ANY PART OR OMISSION OF ANY REQUESTED DOCUMENT WILL LEAD TO AUTOMATIC DISQUALIFICATION OF THE APPLICANT. 2. Every information given by the applicant shall be treated in strict confidence, 3. Companies whose directors and or officers are employees of Mombasa Water or associated or affiliated must disclose their relationship in their application, 4. Mombasa Water reserves the right to visit and inspect the business premises of the applicant to verify the information given, 5. For local firms to qualify they must clearly provide a statement to indicate that they are ETR compliant, 6. All applicants MUST attach valid tax compliance certificate from Kenya revenue Authority (KRA), 7. All applicants must demonstrate the capacity to do business with Mombasa Water in terms of finance, technical, Legal and know-how and experience in the particular field applied for. NB: Applicant should note that any information given in this questionnaire and later found to be incorrect shall also render the applicant to be disqualified.
6 CONFIDENTIAL BUSINESS QUALIFICATION QUESTIONNAIRE 1. Name of the company in full 2. State Category applied for 3. Mandatory document to be submitted Document Document No. Attached copy Yes No a) P.I.N b) Current trading licence(single business permit) c) Certificate of incorporation/ registration d) Valid Tax compliance certificate 4. Name of Directors, nationality and shareholding S/N Names of directors Nationality Shareholding (a) (b) (c) (d) (e) 5. Do you have interest and /or shareholding in other companies which have also applied for the pre-qualification consideration with the company a) Yes... (b)no... If yes, state their particulars (i) M/S Box Town... (ii) M/S Box Town... (iii) M/S...Box...Town... (iv)m/s.box...town Names of directors and officers of the company or associated companies who are employees of Mombasa Water. Name of directors /officers Position Department a) b) c)... d)
7 7. Location of business premises a) Name of Building b) Plot Number... c) Name of street... d) Floor number... e) Room Number... f) Contact person g) Position held (a) Other business particulars; (i) Box Number (ii) Telephone Number (office).. Cell phone... (iii) Fax Number.. (iv) address (b) Type of business accommodation Indicate which of the following is relevant to your business accommodation: (i) Office only (ii) Shop (iii) Showroom (iv)store/godown 9. Nature of business conducted (i) Retail (ii) Wholesale (iii) Wholesale and retail (iv) Distributor (v) Agent (vi) Manufacturer (vii) Works and services 10. For how long have you been in the above stated business (tick whichever is applicable) (i) 1-3Years... (ii) 4-6 Years... (iii) 7-9 Years... (iv) 10 and above Years...
8 11. Statutory certificate : State number and attach copies of the following certificates stated in the table below Certificate Number Copy attached (Tick) Yes No a) VAT certificate If no, give reasons b) Tax compliance certificate (TCC) c) PIN Certificate Business history 12. List organisations/companies of which you have conducted business with for the last two (2) years attaching copies of documentary proof preferable LPos in support of your answer. (This condition does apply for new entrants) (i) Public institution a)... d)... e)... (ii) Parastatals a)... d)... e)...
9 (iii) Private a)... d)... e) From the above listed organisations/companies indicate the frequency and the highest amount you traded with them. S/NO Organisation/company Frequency (times) Highest amount in Kshs. M=million Public Parastatals Private > 0-.5m.5-1m 1-3m 3-10m 10m> 14. For works and services only (a) Name organisations/companies Mombasa Water Supply & Sanitation Co. Ltd, you have conducted business with for the last two (2) years attaching copies of documentary proof preferable LOPs in support of your answer. Indicate address & town of the organisation/company (i) Public
10 a)... (ii) Parastatals a)... (iii) Private a)... (b) State the type of equipments owned by your company relevant to your field (i)... (ii)... (iii)... (iv)... (v)... (c) State qualification of the Key staff employed by your firm S/No Position Held Artisan/cert./Dip/degree Professional Years of qualification experience Example Director Bsc. Civil eng 3
11 15. FOR SUPPLY OF COMPUTERS & ACCESSORIES Declarations Applicants to attach manufacturer s authorisation. I/We... on behalf of (firm name)... Declare that the above information is correct to the best of my/our knowledge Name (in full) Signature... Position... Date (dd/mm/yy)... Official stamp Official stamp & signature
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