Hyperion Women s Forum US-Analytics

Transcription

1 Hyperion Women s Forum US-Analytics June 14, 2012

2 Agenda I. Background and Overview - Who We Are - Where We Started - Business Need Confirmation - Project Snapshot II. Hyperion Solutions - Key Team Players - Tool Set and Related Accomplishments - Data Flow Depiction III. Lessons Learned Or Confirmed IV. Customer Viewpoint V. Q&A 2

3 Background and Overview

4 BBC Description Balfour Beatty Construction (BBC) is a construction contractor predominately engaged in general building construction and construction management throughout the U.S. Our primary market sectors include: Corporate office Criminal justice Government Healthcare Hospitality K-12 and Higher Education Military Housing Multi-unit and Residential Housing Retail BBC s parent is Balfour Beatty plc, located in London. Consequently, BBC prepares financial statements in compliance with IFRS and GAAP. 4

5 Current Footprint Northwest (HSW) North ~1,200 active projects ~2,400 employees Southwest South Central Southeast Nat l HQ Div./Region HQ Local Market Offices 5

6 Cross-Division Collaboration Bank of America Coit Data Processing Center Richardson, TX National Public Radio Headquarters Washington, DC Glen Mor Student Apartments At UC Riverside Riverside, CA Workplace 2012 (Headquarters Renovation) San Diego Women s Correctional Facility San Diego, CA U.S. Headquarters Houston, TX 6

7 Recent Signature Projects Bank of America Super Block The Peabody Charlotte, NC $600M NCE Orlando, FL $262M Utah Data Center Ft. Belvoir, VA $1.4B (50/50 JV) Camp Williams, UT $1.2B 7

8 Recent Signature Projects Austonian Dallas Convention Center Hotel Austin, TX $138M Museum of Nature & Science Dallas, TX $306M (80/20 JV) Dr. Phillips Center for the Performing Arts Dallas, TX $94M Orlando, FL $126M 8

9 Where We Started Our previous Financial Reporting process included: Excel intensive consolidation and reporting Manual processes and controls Complex projection tools that were cumbersome and error prone Reporting at set monthly intervals with no option to run consolidated results on demand Limited standard reporting across divisions 9

10 Business Need Confirmation We completed Project Startup with US-Analytics to confirm the best tool suite to automate our financial reporting process. We sought a solution that would: Increase the speed and efficiency of reporting financial and operational information Self-enable our Divisions, leading to more independence for reporting and enhanced analysis Reduce the reliance on manual processes and tools Reduce the cost of compliance and deliver confidence in the numbers Provide automated options for divisions/companies not using our ERP 10

11 Project Snapshot PROJECT START-UP May 2011 Jun 2011 Jul 2011 Aug 2011 Select Implementation Partner Complete Project Start-up Interviews Finalize Solution Roadmap Obtain Approval PHASE 1 Sept 2011 Oct 2011 Nov 2011 Dec 2011 Jan 2012 Feb 2012 Plan & Analyze Requirements Gathering Design Build Test Deploy Support Convert Requirements to Technical Design none none Construct Metadata, applications Testing and Training (Systems and UAT) Go Live Projected Date = 1 st week of February 2012; January close Rollout / Knowledge Transfer Run Parallels 11

12 Hyperion Solutions

13 Hyperion Solutions BBC chose to leverage the latest, best in class technology by selecting the following Oracle products: - Hyperion Financial Management - Hyperion Planning - Financial Data Quality Management (FDM) JD Edwards, our ERP system, is also an Oracle application. Other solution components include: - Hyperion Reports - Smartview / MS Excel Add in for Ad Hoc reporting 13

14 BBC Key Team Members In addition to including subject matter experts in the implementation core team, two Hyperion administrators were hired by BBC. Finance Technical Technical Finance Hyperion Functional Administrator Implement organizational hierarchy changes Set up joint ventures End user training Maintain forms, rules, workflow, reports Critical business knowledge New report development Metadata modification Hyperion Technical Administrator New system development Maintain forms, rules, workflow, reports Data integration Provide extracts and downstream interface data Perform system maintenance, monitor hardware System process execution (loads, calculations, etc.) Add users 14

15 Tool Set & Related Accomplishments Hyperion Financial Management (HFM) * a financial consolidation and reporting application with advanced Web technology GOALS MET Create consolidated and divisions stand alone financial statements Generate the Contract Summary with project level detail by division or on a consolidated basis; including JV detail Provide multiple accounting and legal views: IFRS GAAP Legal entities Management / operating aggregations Automate creation of proportionate consolidation, full consolidation and equity method accounting Increase standardization of reports where it makes sense Automate certain journal entries specific to our industry and company and push them back to JD Edwards. Examples are: BIE/CIE Reserve for projects <10% complete Hyperion Planning (Planning) * a centralized, Excel and Web-based, planning, budgeting and forecasting solution GOALS MET Streamline projection processes with a flexible projection model Support projections on a quarterly basis with monthly updates for actual results Incorporate multiple E-curves (e.g., type, duration, industry) Segregate corporate adjustments from division adjustments (leave an audit trail) Support adjustments from probable scenarios to stretch scenarios Provide workflow and process management Automate certain management operating report data Financial Data Quality Management (FDM) GOALS MET Map new acquisition and sister company data to consolidations for actual results 15 * Includes the Excel Add-in, Smart View, which allows for ad hoc reporting and analysis

16 16 Data Flow Depiction

17 Lessons Learned or Confirmed

18 Lessons Learned or Confirmed Application Knowledge - Development When implementing more than one application, repeatedly confirm the deliverables of each tool with the Hyperion architects. Ensure reporting requirements are based on detailed review of requested reports (some may be more complex than appear at first glance). Confirm automation abilities early in the process. - Will the end solution be fully automated? Will it be semi-automated? What will still be manual? Increase UAT time for non-standard processes. 18

19 Lessons Learned or Confirmed Application Knowledge - Users If you build it, they will come. - Super users should be identified and used as a resource to other Hyperion users. - As experience grows with Hyperion and Smartview, users will want more. Guide them to use standard reports where it makes sense and to increase their ad hoc skills when it doesn t. Stress the potential impact of users with Admin rights. It s probably not possible to over train. Expect to provide extensive customer support in the six months following Go Live. 19

20 Lessons Learned or Confirmed Project Management Communicate, communicate, communicate - Periodic touch points with Core Team members, the finance community and Executives proved effective using , Webex meetings and live presentations. - Set expectations early and reiterate often. Core Team members must be engaged - Weekly status meetings should be used to focus on milestones, issues and risks. - Find an alternate for a core team member who is unable to fully engage in the process. Partner with IT - An IT partner can bridge the technical gap between the finance personnel and the Hyperion architects. 20

21 Customer Viewpoint

22 Q&A