Unified Archiving with dg hyparchive. Compliance. Security. Transparency.

Transcription

1 . Compliance. Security. Transparency.

2 Why Unified Archiving? The latest trends in Information Archiving place high demands on the classification and archiving of information: Compliance IT departments need to adhere to more internal and external regulations. CLASSIFICATON Security More cooperation between departments and external organizations, cloud deployment models and new devices represent additional access risk to your information. Mobile The increase in new devices places news demands on infrastructure and applications. ARCHIVING Cloud The advent of private, public and hybrid cloud deployment models places new requirements on the management and security of information. Big Data Large amounts of structured and unstructured information must be analyzed, classified and assessed company-wide. Unified Archiving contributes dramatically to addressing these challenges. Compliance Unified Archiving is the foundation for all efficient compliance initiatives. Compliance initiatives can be easily implemented through the central administration of content, retention management, centralizes auditability, as well as comprehensive iterative search capabilities. Security In combination with classification, Unified Archiving presents a new approach in central IT security concepts such as access rights control, data leakage prevention and disaster recovery. Mobile The Unified Archiving backbone enables information to be made available for mobile devices in a secure manner. Cloud Unified Archiving and classification are key aspects of modern cloud deployment concepts. By using classification methods, the users can define what information should be transferred to the cloud. Cloud infrastructures benefit from the replacement of various archiving islands with one central solution. Big Data Unified Archiving makes unstructured data available for indepth analysis, contributing contextual understanding to the structured/semi-structured data analysis of Big Data. The dataglobal Unified Governance approach helps you to organize your information depending on the value for your company. Compliance Risk UNIFIED INFORMATION GOVERNANCE Business Value POLICY INTEGRATION Create Search Dispose Classify Discover Archive Secure PROCESS TRANSPARENCY IT Efficiency 2

3 The innovative Unified Archiving architecture by dataglobal Microsoft Exchange, IBM Lotus Notes etc. Documents, files, scans etc. Microsoft SharePoint, Microsoft Office File server, filers, shares etc. Policy Integration Microsoft Dynamics, SAP, JD Edwards, Baan etc. All other applications Retention Rendition Unified Archiving Backbone Storage Migration Index Query Rights Logging ediscovery Archive Repository HDD, CD, DVD, WORM Database SQL-DB, Full Text DB dg hyparchive is the central solution for all corporate information archiving demands dg hyparchive is the central solution for all corporate information archiving demands. The archiving application covers all application areas in your company in a legal, auditable and revision-proof way: Unified Archiving leads to enormous synergies and cost savings. dg hyparchive provides all services that are necessary for the archiving processes of all departments within a corporation: dg mail archiving solution for Microsoft Exchange, IBM Lotus Notes and many more. dg file archiving solution for big data pools on file servers and filers (alternative: intelligent HSM instead of archiving). dg client efficient clients for archiving, analysis, search and e-discovery functionality. dg office integration of archiving processes for Microsoft SharePoint and for the Microsoft Office Suite. dg erp GDPdU-conform archiving solution for more than 20 erp systems, incl. SAP, Microsoft Dynamcis, JD Edwards and many more. dg connect standardized connection for the integration of all applications including custom applications. Certified according to the standard IDW PS880 of leading audit firms. The scalable Rendition creates copies in a long-term archival-format such as PDF/A or TIFF. The Retention manages the lifecycle of documents and protects them against premature deletion. Retention mechanisms inherent in some storage infrastructures can also be used as an alternative. The Storage/Migration manages the revision-proof archiving and migrations of archived objects to storage systems. The Index s prepare the index data for comprehensive search incl. OCR and text extraction of 400 file formats. The Query researches for attributes and full text data while taking into account existing access rights. In addition to that, the Query is responsible for the integration of Enterprise Search. The Access Management ensures that the user can only access documents if he has the rights to do so. The Logging records the users and administrators activities while taking into account existing privacy policies. 3

4 The five principles of Unified Archiving 1 All information is managed in a central repository which provides central services such as indexing, search, single instancing, renditions, retention management or Legal Hold in an comprehensive and consistent way. 2 Connectors for all relevant systems are available which contain information that must be archived ( , file system, SharePoint, DMS /ECM, ERP, CRM, production or manufacturing systems, collaboration, Social Media, ). 3 The different types of contents can be combined, classified according to corporate rules and analyzed within the archive. 4 The archiving process is an automated and transparent process according to consistent rules which are based on the business value of the information across all types of content 5 The archive does not depend on the lifecycle of the subject storage hardware and its connected archiving systems. Advantages of a central archiving infrastructure dg hyparchive replaces cost-intense archiving silos with an efficient platform and manages all features with central concepts. Compliance is centrally managed The central, automated and revision-proof archiving solution is the basis for an efficient compliance strategy. Retention Management manages the information lifecycle The archive monitors the retention periods of archived documents and supports application systems that do not offer this function. Efficient search functionalities create transparency Efficient search functionalities for attributes or text content across the entire archive while taking into account the corresponding access rights makes the search for information easier. All documents from all archiving applications are researchable, from s and files to SAP documents. Single Instancing reduces storage demand and storage costs Only a central system can identify duplicates and avoid them across all storage systems. Storage creates investment security Storage technologies come and go. Due to the combination of universal migration functionalities, dg hyparchive enables the user s long-term retention functionalities at a low cost. Rendition and Access Management create long-term security The Rendition s create copies in long-team formats such as PDF/A and TIFF which enables the users the secure access to the content, even if the generating application has been disabled. A central Access Management supports the handling of user rights, even if the archiving application is no longer active. 4

5 Working with the archive leveraging efficient clients Of course, the archived content can be accessed via the generating application. Apart from that, users can also access this information via acces right control with the dg hyparchive clients. Desktop client for power users Maximum functionality also for power users, incl. the integration of scan functions. Supports early stages of ediscovery Reference Model (EDRM). Mobile access to your archive Worldwide mobile access to your archive with high security standards. Automated optimization to display sizes. Supports all current end devices (browser-based). Office plug-in Plug-in for the integration into Word, Excel, PowerPoint, etc. Easy access to the archive. Integrated into the daily working process. ediscovery and Enterprise Search dg hyparchive is an important element for more transparency and agility in companies. dg hyparchive has a variety of extensive research and search functionalities and supports Enterprise Search. Electronic Discovery Reference Model INFORMATION MANAGEMENT IDENTIFICATION PRESERVATION PROCESSING REVIEW PRODUCTION PRESENTATION dg hyparchive offers central functions COLLECTION for ediscovery based on the established Electronic Discovery Reference Model (EDRM). ANALYSIS 5

6 The expert for classification and archiving dg hyparchive is the future-proof solution for all archiving issues. Due to its numerous connectors and possibilities for integration, dg hyparchive is an open solution for archiving, compliance, ediscovery and security. File/Storage SharePoint Mail ERP Other Apps DAS, NAS, SAN, CIFS, NFS, NTFS... MS Office, MS SharePoint... MS Exchange, IBM Lotus Notes... JD Edwards, MS Dynamics, SAP... CRM, Legacy, PPC, TPS... unified archiving backbone on-premise edition cloud edition STORAGE LAYERS simple storage Optical, Disks, NAS... RETENTION-AWARE STORAGE EMC Centera, Fast LTA, IBM TSM, NetApp Snaplock... cloud storage About dataglobal dataglobal is a global technology leader for the automated classification of information (Unified Data Classification) and archiving within the entire company. With its innovative IT solutions, dataglobal supports its customers in the areas of IT Security, Governance, Risk Management, Compliance and ediscovery. With dataglobal products, customers are able to optimize systems like storage platforms, file servers, mail servers, SharePoint, DMS /ECM systems, ERP applications as well as third party applications. dataglobal helps its clients to run these systems cost-efficiently while at the same time supports them in safely managing and protecting the valuable corporate information. More than 1,800 successful installations in over 40 countries worldwide are a testament to the performance of dataglobal s products. Customers include 3M, AUDI, Deutsche Börse Group, Knorr-Bremse, voestalpine and Zehnder. dataglobal is headquartered in Heilbronn with locations in Hamburg and Gaildorf near Stuttgart. dataglobal s international branches are located in Boston (USA) and Cluj-Napoca (Romania). dataglobal also maintains a global network of successful implementation partners. Please find more information at info@dataglobal.com dataglobal GmbH Im Zukunftspark Heilbronn Deutschland T +49 (0) / F +49 (0) /