Getting from Ireland to PEPPOL. Ger Clancy IBM

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1 Getting from Ireland to Ger Clancy IBM

2 Agenda Why should I care? What is? Status Quo + beyond Documents Costs / Solutions 2

3 So What? 1) Existing Public Sector trade with Norway, Denmark, (Austria, Italy) 2) DIRECTIVE 2014/55/EU Electronic Invoicing in Public Procurement (Member States shall adopt by November 2018) 3) NHS eprocurement Strategy (timelines below) 4) Ireland, Belgium, Poland, France, Sweden, Italy, Netherlands announcements pending in ) Spain, Switzerland, Portugal, Germany on different paths (so far) NHS eprocurement Demonstrator Sites Derby Teaching Hospitals NHS Trust Salisbury NHS Foundation Trust, North Tees and Hartlepool NHS Trust Royal Cornwall Hospitals NHS Trust, Leeds Teaching Hospitals NHS Trust Plymouth Hospitals NHS Trust 151 remaining NHS England Trusts Scotland starting soon NI + Wales no announcement yet St James Hospital expected by mid 2016 HSE??

4 = Pan European Public Procurement Online Business Need Public Sectors in the Nordic countries, Austria, Italy and soon UK (from 2016) have made it obligatory for local and global trading partners to use the infrastructure and format for e-procurement and e-invoicing.this allows public- as well as private sectors facilitate trade and save costs by standardizing the handling of electronic orders and invoices. Solution Implementation An interface between client and IBM is established. Through this interface orders and invoices can be transported to IBM, which converts (if needed) the document into the format and sends it via IBM s Access Point to the network (AS2 protocol). GSM Mobile Telephony SIM Card + Handset + GSM Signal /Service EndPoint ID Benefits of the Solution As the network is radially built, the connection is one to many, as opposed to one to one. Furthermore, is supplier agnostic meaning you can communicate via to anyone on the network regardless of AP provider. Through standardization of ordering and invoicing formats to, complexity is decreased, errors are prevented, costs are saved and transparency is gained. + Web / ERP integration + Network 4

5 Yesterday / Today / Tomorrow AP AP Private Sect E-Procurement Legacy ebusiness Network Provider Provider E-invoicing Provider Public Sect Private Sect AP AP 5

6 Before: Trading Silos dictated by larger partners, with only accidental synergies NHS Traditional Infrastructure ebusiness Trade LARGE COMPANIES After: All -enabled entities can trade with all enabled entities on network NO MORE SILOS Connect SP 1 Once, Communicate Everywhere! Accidental Synergy SP 2 SP 3 SP 4 What if a new client appears that s not yet enabled? Legacy EDI routings still possible while being set up NHS?? SP 1 SP 8 SP 5 Infrastructure SP 6 SP 7 SP 5 GOVT 6 SME SP = ecommerce Service Providers

7 NHS Documents Purchase Order NHS Advanced Shipping Notification Invoice Message Level Response AS2 Security 7

8 Cost? How many PO received + Invoices sent per year? How many physical shipments per year? If sending documents by post, how many sent per year? How much time per year spent manual handling post, fax, transactions into or out of ERP? Cost per year of any existing electronic trade solutions for NHS? ERP Integration (NHS Document formats PO, ASN, Invoice, MLR) Estimated 17-20k setup, approx / year operation per document Year 1-18k setup, 1200 operation, 100 docs /week (eg 100 invoice, 50 PO + 50 invoice) 22,268 Year operation, 100 docs /week (eg eg 100 invoice, 50 PO + 50 invoice) 4,268 Web Frontend (not currently available from IBM) Suited to low volume use From Free, self service for copy / paste-style usage, no support Est 3 mins per doc 5200 docs = 6.5x 40 hr weeks / yr additional workload 5mins / doc = approx. 11 weeks Integration in Inventory Mgmt, UDI / barcoding mgmt., Invoice Financing tools None currently in production (Feb 2016), several providers developing offerings 8

9 Contact Ger Clancy Visit my Webpage: How to select a provider Blog: 9

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