COMM 205 Winter 2015 (Term 2) NetSuite ERP Assignment

Transcription

1 COMM 205 Winter 2015 (Term 2) NetSuite ERP Assignment Due: January 27, 2015 at 11:59 pm Marks: 3% of course total Purpose The purpose of this assignment is to enable you to: (1) gain some hands-on experience in using NetSuite ERP to perform an integrated purchase-to-pay cycle and order-to-cash cycle; and (2) explore and evaluate some of the features of NetSuite ERP that are necessary to perform the procurement and sales tasks within a company. Each student is required to prepare and submit this assignment individually. This is not a group assignment. Requirements The assignment is divided into TWO parts. **Important: You are advised to work on part 1 and part 2 of this assignment at the same time. Otherwise, you may have to re-do part 1 in order to answer the questions listed in part 2. Please read the questions listed on page 5 before you start. You should download and read the marking guide carefully in order to make sure that you fulfill all the requirements for this assignment. COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 1

2 Part 1 Hands-on Project You should use your NetSuite account to perform the following transactions for your company. Refer to the Tutorial notes posted on Connect to complete this assignment. You don t need to submit the work that you do in each tutorial. However, you are advised to finish the tutorial before you start working on the Modules 3 and 4 of this assignment. (Module 2 is not included.) You should submit the documents that you print in the Modules 3 and 4 below by uploading the PDF files through the course website on Connect. Name the files using your student number. Details are given below. Module 1 Company Setup 1. Change the employee name, A Wolfe, to your name (first and last name). (You should have finished this step already in class.) 2. Change your company name to your own name (first and last name) and change the company logo using any image file. (Please follow the steps in section 1-8 on page of Module 1.) 3. Change the warehouse location, San Francisco, to San Francisco Warehouse. (Please follow the steps in section 1-9 on page 16 of Module 1.) Module 3 Item Creation and Purchasing Cycle (Purchase to Pay) 4. Add two Inventory Items of your choice that you will purchase from a vendor and later resell to a customer. Enter meaningful information for the following fields. Item Name/Number: Display Name: Purchase and Sales Descriptions: Purchase Price: (USA currency) Preferred Location: San Francisco Warehouse Preferred Vendor: Select any vendor other than Office Depot as your preferred vendor. Choose one vendor for both your inventory items so that you can purchase your items using a single purchase order. Note: Even though there may not be a logical match between your vendor and your inventory items, select one that may be close. (For example, I chose Lakewood Vineyards to purchase my plants for my flower emporium. Lakewood grows grapes and some grapes are red and some of my roses are red and that is close enough for me.) List Price: (USA currency) COGS Account: Cost of Goods Sold Asset Account: Inventory Asset Income Account: 4002 Sales : Sales Merchandise Taxable: Not Checked COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 2

3 5. Add two Service Items for Sale of your choice using the following guidelines. Service items are not used in this module s homework assignment. However, they are needed for Module 4 covering the revenue cycle. Item Name/Number: Sales Description: List Price: (Hourly labor rate in USA currency) Income Account: 4004 Sales : Sales - Service Taxable: Not checked 6. Create a purchase order for your two inventory items using the Primary Purchase Order Form. You should have previously set up your inventory items to be purchased from one vendor. (Note: You will not purchase any service items. By definition, Service Items for Sale can only be sold, not purchased.) Use the following guidelines. Vendor: Select the vendor that you defined for your inventory items. Receive By: Enter a date two weeks from today. Location: San Francisco Warehouse Terms: 1% 10 Net 30 Put both inventory items on one purchase order. Order at least 10 of each item. There is no sales tax or shipping fee. Verify that the vendor has a billing address. You may need to enter a fictitious address here. 7. Print out a copy of your purchase order in PDF format and submit it on Connect. Name the file using your student number, e.g purchase-order.pdf (where is your student number). This should be an official purchase order printed from the PDF file. Your vendor should have a name and billing address. Don t worry if parts of your company name, address, and logo are not printing. The next module will show you how to correct this. 8. Perform the business process steps to receive, bill, and pay for your purchases. Apply the billing terms to receive a 1% discount. 9. Print out a copy of your check from the PDF file and submit it on Connect. Print screens will not be accepted. Name the file using your student number, e.g check.pdf. COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 3

4 Module 3: What you will hand in Your purchase order should have *Your logo image *Your company name and address Vendor name and billing address (not Office Depot) Correct billing terms Two inventory items with descriptions Quantities should be >= 10 No individual item discounts, tax charges or shipping fees Your check should have Same vendor name and address as on purchase order Check amount should be PO amount less 1% discount for payment within 10 days * Your check may not look the same as above. For example, you may only see the top part of the check. * All your company information may not be printing. You will learn how to fix this in the next module. COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 4

5 Module 4 NetSuite Forms and Revenue Cycle (Order to Cash) 10. A customer has sent you a sales order for your products and services. Create a sales order in NetSuite using the following guidelines: Customer: Select any customer other than Academy Vision Science Clinic. Customer PO #: S400 Terms: 1% 10 Net 30 Promise Date: Enter a date two weeks from today. Location: San Francisco Warehouse Enter your two inventory and two service items. The quantities are your choice. Use the base price (no discounts). No taxes. Note: Click on the Add Multiple button to display a form to facilitate adding your four items. Verify that your customer has both a billing and a shipping address. If necessary, enter new addresses. You may get a payment method error if the customer has a credit card on file. Removing the payment method will fix this. Ship using UPS Ground with a shipping cost of $ Print a copy of your sales order in PDF format and submit it on Connect. This should be an official sales order printed from the PDF file showing your company name, address, logo, customer, etc. Name the file using your student number, e.g sales-order.pdf. 12. Perform the proper steps to approve your sales order. 13. Perform the proper steps to fulfill your sales order. Only your inventory items will appear on the Item Fulfillment page. Since service items are not physical inventory they are never shipped. 14. Print a copy of your packing slip in PDF format and submit it on Connect. This should be an official sales order printed from the PDF file. Name the file using your student number, e.g packing-slip.pdf. 15. Bill your sales order and print a copy of your invoice in PDF format and submit it on Connect. This should be an official invoice printed from the PDF file. Name the file using your student number, e.g invoice.pdf. 16. Accept the customer payment and apply the 1% discount for early payment. 17. Print a copy of your payment receipt in PDF format and submit it on Connect. This should be an official payment receipt printed from the PDF file. Again, if you get a payment message about a credit card, change the payment method. Name the file using your student number, e.g payment-receipt.pdf. COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 5

6 Module 4: What you will hand in COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 6

7 Your sales order should have Your logo image Your company name and address Customer Bill To name and address (not Academy Vision Science Clinic) Customer Ship To name and address (not Academy Vision Science Clinic) Customer PO # is S400 Terms are 1% 10 Net 30 Shipping is via UPS Ground Shipping cost is $10.00 Two inventory and two service items No sales tax Your packing slip should have Your logo image Your company name and address Same Order # as sales order Same customer name and address as sales order Shipping via UPS Ground Only the two inventory items and quantities Service items are not on the packing slip Your invoice should have Your logo image Your company name and address Same billing and shipping name and address as sales order Customer PO # is S400 Terms are 1% 10 Net 30 Shipping is via UPS Ground Shipping cost is $10.00 Two inventory and two service items Same quantities and amounts as sales order No sales tax Your payment receipt should have Your logo image Your company name and address Same billing customer name and address as sales order Reference to your Invoice # Total amount of invoice with 1% discount for early payment No sales tax COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 7

8 Part 2 Project Related Questions In order to fulfill the second objective of this assignment as stated above, you are required to answer the following questions and submit your answers in Word or PDF format online on Connect. Name the file using your student number, e.g part2.pdf.. Q1. How do you display the audit trail, i.e. a list of transactions, for a purchase order or sales order? Briefly describe the steps. [6%] Note: The audit trail for transactions is different from System Audit Trail. Below is an example of audit trail for sales order: Q2. How do you find out who created the purchase order and when (both date and time) it was created? Briefly describe the steps. [6%] Q3. How do you display the sales history, i.e. a list of sales order transactions, of a particular product you have sold? Briefly describe the steps. [6%] Below is an example of the sales history of a product: Q4. Select at least one of the screens (forms) that you have been working on in NetSuite ERP and identify at least TWO features that you don t like. They may be related to what you see on the screen (user interface) and/or how the data you entered is being saved and processed by the system. Briefly describe these features. (Not more than 5 lines for each feature.) [6%] Q5. For each of the features that you identified above, suggest how they can be improved. Briefly explain the rationale behind your proposed changes. (Not more than 5 lines for each feature.) [6%] - end of document - COMM 205 Winter 2015 Term 2 NetSuite ERP Assignment Page 8