beta.sam.gov What s coming in FY19, Opportunities

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1 beta.sam.gov What s coming in FY19, Opportunities Katherine Rollins, Product Manager U.S. General Services Administration

2 Strategic Themes Reducing barriers for doing business with the federal government Increasing data-driven decision making within the federal awards Increasing accountability in the award process Standardizing and optimizing core federal award processes Enforcing federal award data standards

3 The picture can't be displayed. Data Driven Decision Making Centralized & Authoritative Source Contract Data - 40 yrs. Registered Entities Integrity Information Contractor Performance Sub-Award Reporting Business Intelligence Opportunities Forecasting Data Partnering Measure Accomplishments Small Business Achievements Competition Reports Trade Agreement Reports Contracting Compliance 3

4 MODERNIZATION OVERVIEW One website for people who make, receive, and manage federal awards Business Capabilities Management Capabilities Search Reporting Data Entry Administration System Integration Across all these data sets 4

5 User Outreach & Engagement Quarterly industry days since Dec 2013 Online community since Dec 2013 Quarterly newsletter since Summer 2014 Focus groups with 900+ federal and industry users Alpha testing with 500+ federal users since Dec 2016 Beta testing started Fall 2017 Direct feedback from the app 5

6 BETA.SAM.GOV beta.sam.gov launched in Q4 FY17 and will coexist with SAM.gov Current operational systems will run in parallel to the beta site and will remain the authoritative sources until they are decommissioned beta.sam.gov to eventually become SAM.gov 6

7 DATA SETS SEARCH REPORTING DATA ENTRY ADMINISTRATION SYSTEM INTERFACES 7

8 beta.sam.gov Highlights A single web application that requires a single user account A single, more accurate search across all of our award data sets A single, role-driven workspace to track all of YOUR award data A single reports center for accessing federal award analytics Assistance Listings Contract Opportunities Contract Data Entity Registrations Entity Exclusions Wage Determinations Federal Hierarchy Sub Award Reports Past Performance 8

9 beta.sam.gov Highlights Search-driven online library of federal award articles, videos, FAQs and glossary terms Consolidated and consistent administration of user accounts and roles Significant improvements to entity role management including more roles, a top level administrator, and more control over access for an entity Assistance Listings Contract Opportunities Contract Data Entity Registrations Entity Exclusions Wage Determinations Federal Hierarchy Sub Award Reports Past Performance 9

10 Current Status of Transition You can search and view Wage Determinations and Assistance Listings on beta.sam.gov today Primary functionality is being tested on alpha.sam.gov Minor enhancements based on alpha tester feedback ongoing Subscriptions will not be migrating You can search and view opportunities on beta.sam.gov today Opportunities primary functionality to begin testing on alpha.sam.gov April/May FBO.gov will be transitioning to beta.sam.gov in early FY19 You will be able to migrate your existing role You can search and view public entity registration and exclusion data on beta.sam.gov today In FY19 we will begin migrating SAM data entry features to beta.sam.gov Once SAM.gov has migrated, beta.sam.gov will become SAM.gov

11 Current Status of Transition You can search and view contract data on beta.sam.gov today In FY19 we will be migrating FPDS to beta.sam.gov A new reports module and Award API are being built Standard Reports Alpha testing starts this quarter for SME s The legacy CPARS and FAPIIS sites should continue to be utilized until further notice Eventually, past performance information will be integrated into the new entity profile and data entry workspace on SAM.gov The legacy FSRS and esrs should continue to be used until further notice Eventually, required entity reporting will be migrated to SAM.gov and integrated into the new entity profile and data entry workspace on SAM.gov

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13 Getting Ready for the Migration To get a role, you will create a new account on beta.sam.gov (You can do this now!) There are 3 ways to get a role You may migrate a role from a legacy system You will need your legacy system username and password for each system you migrate Make sure your legacy password for each system is up-to-date Some (typically non-administrative) roles may be requested For a small number of cases users with sub-tier or office is not active in the modernized federal hierarchy, will need to request a new role You may be assigned a role Role management and permissions for industry are still under development 13

14 Key System Interface Changes Interfacing systems will need to re-register on beta.sam.gov and connect to new endpoints Access requirements will be standardized for all domains and services beta.sam.gov utilizes REST APIs that can be accessed by users externally to conduct transactions throughout the application First round of Alpha testing is expected to start next quarter Data is being made available via both APIs, user generated extracts, and full data set extracts First round of Alpha testing starts this month Legacy interface services such as SOAP services will be phased out Legacy interface services with submitting through FTP and services will be transitioned out at time of decommissioning

15 Where to go for help The beta.sam.gov Help Center will be your number one source for help and information The Help Center will provide a collection of short training videos, FAQs, and a glossary The content will be searchable so you will be able to type in How do I submit a contract opportunity and the search will return a short video that you can watch demonstrating the submittal process as well as an FAQ with the text version of the process

16 Demo

17 Contact Information The Integrated Award Environment GSA Federal Acquisition Service 1800 F Street, Washington, DC IAEOutreach@gsa.gov To Get Involved: For Developers to Stay Involved: