Student Activities: 81902AE: Managing Finance and Operations with Microsoft Dynamics Hands-on Labs

Transcription

1 Student Activities: 81902AE: Managing Finance and Operations with Microsoft Dynamics Hands-on Labs Application Version Information Module 03: Key Functionality... 2 Order-to-Cash... 2 Procure-to-Pay... 3 Plan-to-Produce... 5 Recruit-to-Hire... 7 Module 05: Reporting and Analytics... 9 Schedule a Report... 9 Module 06: Navigating the Web Client Interface Basic Navigation Add Favorites and Recents Module 07: Finding and Filtering Finding and Filtering Appendix Trial Environment... 13

2 Module 03: Key Functionality Order-to-Cash Scenario A new customer, Rob Smith, calls in and orders a Cabinet (Item number D0002). As a Sales Clerk with USMF, you will create the sales order for item number D0002. After you pick and pack the sales order, you will create the invoice. High Level Steps 1. Create a customer. 2. Create a sales order for the customer. 3. Pick the sales order. 4. Pack the sales order. 5. Invoice the sales order. Detailed Steps 1. Create a customer a) Open Accounts receivable > Customers > All customers. b) Click New. c) In the Details FastTab of the Create customer form, change the Type to Person. d) In the Customer account field, type RS-001. e) In the First name field, type Rob. f) In the Last name field, type Smith. g) In the Customer group field, select 80 Other customers. h) In the Address FastTab, in the Zip/postal code field, type i) In the Street field, type 123 South Broadway. 2. Create a sales order for the customer. a) Click the Save, open drop-down arrow, and select Sales order. b) In the Sales order lines FastTab of the sales order, type D0002 in the Item Number field. c) Enter 11 in the Warehouse field. d) Enter in the Unit price field. e) Click Save. f) Click the Sell tab in the action pane. g) Click Confirm sales order. h) In the Confirm sales order form, click OK. i) In the dialog box, click OK.

3 3. Pick the sales order. a) On the sales order, click the Pick and pack tab in the action pane. b) Click Generate picking list. c) In the Posting picking list form, click OK. d) In the dialog box, click OK. 4. Pack the sales order. a) On the sales order, click the Pick and pack tab in the action pane. b) Click Picking list registration. c) In the Picking list registration form, click the Updates drop-down arrow and select Update all. (Notice that the Handling status field changes to Completed.) d) Close the Picking list registration form. e) On the sales order, click the Pick and Pack tab in the action pane. f) Click Post Packing slip. g) On the Packing slip posting form, click OK. h) In the dialog box, click OK. (Notice the status changes to Delivered.) 5. Invoice the sales order. a) On the sales order, click the Invoice tab in the action pane. b) Click Invoice. c) In the Posting invoice form, click OK. d) In the dialog box, click OK. e) Notice the status changes to Invoiced. Procure-to-Pay Scenario You are a new purchasing agent at Contoso Entertainment Systems USA. You have been asked to create a new purchase order for Ohio Supplies with two of item number D0002. After you create the purchase order you must generate payment to Ohio Supplies. High Level Steps 1. Create a vendor. 2. Create a purchase order for the vendor. 3. Receive the purchase order. 4. Invoice the purchase order. 5. Generate a payment to the vendor. Detailed Steps 1. Create a vendor.

4 a) Open Procurement and sourcing > Vendors > All vendors. b) Click New in the action pane. c) Enters US-3333 in the Vendor account field. d) In the Name field, type Ohio Supplies. e) Select 40 from the Group field. f) Expand the Addresses FastTab. g) Click Add. h) In the New address form, enter Texas Supplies in the Name or description field. i) Enter in the ZIP/postal code field. j) Enter 6460 Lake St. in the Street field. k) Click OK. l) In the vendor account form, expand the Payment FastTab. m) Click the Method of Payment drop-down arrow, and then select Check. n) Click Save in the action pane. 2. Create a purchase order for the vendor. a) From the vendor account form, click the Procurement tab in the action pane. b) Select Purchase Order in the New area. c) In the Purchase order form, expand the Purchase order lines FastTab if necessary. d) Select D0002 from the Item number drop-down menu. e) Enter 11 in the Warehouse field. f) Set the Quantity field to 2. g) Click Save in the action pane. h) In the Purchase order form, click the Purchase tab in the action pane. i) In the Generate area, click Confirmation. j) On the Confirm purchase order form, click OK. 3. Receive the purchase order. a) On the Purchase order form, click the Receive tab in the action pane. b) In the Generate area, click Product Receipt. c) In the Posting product receipt form, enter 5678 in the Product Receipt field. d) Click OK. Notice the Received and Confirmed status in the top right corner of the Purchase order form. 4. Invoice the purchase order. a) On the Purchase order form, click the Invoice tab in the action pane. b) In the Generate area, click Invoice. c) On the Vendor invoice form, in the Invoice Identification section, enter 4567 in Number field. d) Click Update match status in the action pane.

5 e) Click Post in the action pane. Take note of the invoice number (4567). 5. Generate a payment to the vendor. a) Open Accounts payable > Payments > Payment journal. b) Click New in the action pane. c) Select the default Vendpay in the Name field. d) Click the Journal batch number on the new payment journal line to open the Payment journal you just created. e) Enter US-3333 in the Account field. f) Click the Settle transactions button. g) In the Settle transactions form, select the Mark check box next to the line item. h) Click OK. i) In the Vendor payments form, click Generate payments in the action pane. j) In the Generate payments form, select Electronic in the Method of payment field. k) Select USMF OPER in the Bank account field. l) Click OK. m) In the NACHA form, click OK. n) In the Vendor payments form, click Post in the action pane. Plan-to-Produce Scenario You are a manager at a Manufacturing Plant. You are tasked with setting up a rollup cost for item D0006, and then completing the production order process for item D0006. After you run Master Planning, you can firm the planned production orders for D0006 and the start the production order process. High Level Steps 1. Set up the rollup cost for a product. 2. Review a BOM for a product. 3. Run master planning. 4. Review planned orders. 5. Firm a planned production order. 6. Start the production order. 7. Report as finished a product order. 8. End the production order.

6 Detailed Steps 1. Set up the rollup cost for a product. a) Open Product information management > Products > Released products. b) On the Released products list, select D0006. c) On the Released products details form, click the Manage Costs tab. d) In the Set Up area, click Item price. e) In the Item price form, click New in the action pane. f) Select 10 from the Version drop-down menu. g) Enter 1 in the Site field. h) Enter in the Price field. i) Click Save in the action pane. j) Click Activate pending price(s) in the action pane. k) Close the Item price form. 2. Review a BOM for a product. c) On the Released product details form, click the Engineer tab in the action pane. d) In the BOM area, select BOM Versions. This opens the BOM details for this product. 3. Run master planning. a) Open Master planning > Master planning > Run > Master planning. b) In the Master planning form, select DynPlan from the Master plan dropdown menu. c) Click OK. 4. Review planned orders. a) Open Product information management > Products > Released products. b) On the Released products form, select D0006. c) Click the Plan tab in the action pane. d) In the Requirement area, click Net requirements to view the results of the master scheduling for the product. 5. Firm a planned production order. a) Open Production control > Production orders > Planned production orders. b) Select the line for the planned production order for item number D0006. c) In the action pane, click Firm. d) In the Firming form, click OK. 6. Start the production order. a) Open Production control > Production orders > All production orders. b) Select the line for the production order for item number D0006.

7 c) Click the Production Order tab in the action pane. d) In the Process area, click Start. e) In the Start form, click OK. 7. Report as finished a product order. a) In the All production orders form, click the Production order tab. b) In the Process area, click Report as finished. c) In the Report as finished form, click OK. 8. End the production order. a) In the All production orders form, click the Production order tab. a) In the Process area, click End. b) In the End form, click OK. Recruit-to-Hire Scenario Jessie, the HR Director, s you to inform you a new budget has been released to hire a new Sales Associate Intern. You are tasked with setting up a job and position for this new role in the system. Because you are the company recruiter, you must also recruit and hire a candidate for this role. High Level Steps 1. Create jobs and positions. 2. Create a recruitment project. 3. Complete an application. 4. Hire a worker. Detailed Steps 1. Create jobs and positions. a) Open Human resources > Jobs > Jobs. b) In the action pane, select the Copy from drop-down arrow and select Copy from job. c) In the Copy from job form, select Sales Associate in the Job field. d) Click OK. e) Open Human resources > Positions > Positions. f) Click the New drop-down arrow in the action pane. g) In the Create new position dialog box, select Sales Associate in the Job field and click Create position. h) On the position form, in the General FastTab, select Sales & Marketing in the Department field.

8 i) In the Position type field, select Full-time. j) Click Save in the action pane. 2. Create a recruitment project. a) Open Human resources > Recruitment > Recruitment projects > Recruitment projects. b) Click New in the action pane. c) Enter Sales Intern in the Recruitment project field. d) Enter Sales Intern in the Description field. e) In the Recruiter field, click the drop-down arrow. f) In the employee list dialog box, select Luke Lenhart. g) Click Select. h) Select Sales and Marketing in the Department field. i) Select Sales Associate in the Job field. j) Type 1 in the Number of openings field. k) In the Hiring manager field, click the drop-down arrow. l) In the employee list dialog box, select Jodi Christiansen. m) Click Select. n) In the Open date field, enter today s date. o) In the Application deadline field, enter the date two months from today s date. p) In the Close date field, enter the date three months from today s date. q) In the Estimated start date field, enter the date six months from today s date. r) In the action pane, click the Recruitment project status drop-down arrow and click Start. s) Click OK on the dialog box. t) Click Save in the action pane. 3. Complete an application. a) Click Applications in the action pane. b) On the application form, click New in the action pane. c) On the New application form, click the Name drop-down arrow. d) In the applicants list, select Andrew Sullivan. e) Click Select. f) Click Save in the action pane. 4. Hire a worker. a) In the action pane, click the Application status drop-down arrow and click Hire new worker. b) On the Hire new worker form, In the Position details FastTab, select Sales Associate from the Position drop-down menu. c) Click Hire new worker.

9 Module 05: Reporting and Analytics Schedule a Report Scenario One of your coworkers, Tom, has asked if you a PDF file of the Customer invoice transactions report every week. He has asked for the Dimension Focus to be set to Main Account and Business Units (MA+BU). Your task is to schedule a weekly Customer Invoice Transactions report to be ed to tom@briargreen.com. High Level Steps 1. Open the Customer invoice transactions form in the Accounts Receivable module. 2. Set up the general options for the report. 3. Set the print destination settings. 4. Schedule the report for weekly reoccurrence. Detailed Steps 1. Open the Customer invoice transactions form in the Accounts Receivable module. a. Open Accounts receivable > Inquiries and Reports > Invoices > Customer invoice transactions report. 2. Set up the general options for the report. a. In the Customer invoice transactions report form, click the Dimensions focus drop-down arrow and select MA+BU. b. Enter 1/1/2017 in the From date field. c. Enter 12/31/2018 in the To Date Field. d. Select Both in the Invoice type field. 3. Set the print destination settings. a. In the Destination FastTab, click the Change button. b. In the Print destination settings form, click . c. Set the Save in print archive? slider to Yes. d. Enter tom@briargreen.com in the To field. e. Enter Weekly Customer Invoice Transactions Report in the Subject field. f. Select PDF in the File format field. g. Click OK. 4. Schedule the report for weekly reoccurrence a. Expand the Run in the background FastTab.

10 b. Set the Batch processing slider to Yes. c. Click the Recurrence button. d. In the Define recurrence form, select the radio button next to No end date. e. In the Recurrence pattern section, select Weeks. f. Click OK. g. Click OK. Module 06: Navigating the Web Client Interface Basic Navigation Scenario Your manager wants you to send an invoice to your customer, Contoso Europe. When creating the invoice, you realize you need to inform the customer how many days they must pay the bill. You are tasked with finding the terms of payment and sales tax group for Contoso Europe, so you can include this on the invoice. High Level Steps 1. Use the search feature to navigate to the All Customers list page. 2. Select customer DE Using the Options tab open the Record Information form. 4. Find the Sales Tax Group and the Terms of Payment information for the customer. Detailed Steps 1. Use the search feature to navigate to the All Customers list page. a) Click in the search box in the upper right corner of the screen. b) Enter All customers and click the magnify glass icon. c) Select All Customers from the list (Accounts receivable > Customers). 2. Select customer DE-001. a) Select the line for customer account DE Using the Options tab open the Record Information form. a) Click the Options tab in the action pane. b) Select Record Info. 4. Find the Sales Tax Group and the Terms of Payment information for the customer. a) Click the Show all Fields button. b) Find the Sales Tax Group field and take note of the information in this field.

11 c) Find the Terms of Payment field and take note of the information in this field. Add Favorites and Recents Scenario You are a new Accounts Payable Clerk at USMF and just got your credentials to access Microsoft Dynamics 365 for Finance and Operations. Because this is your first time in the system at your new company, you don t have any favorites or recent locations setup. Before you start navigating around the system, your manager suggests you set up the following forms as favorites: All vendors, Vendors on hold, All purchase orders, and Pending vendor invoices. Your manager also suggests navigating to Pending vendor invoices assigned to me, a form you will use often, so it will display under the Recent Locations section. High Level Steps 1. Add the following forms as favorites: All vendors, Vendors on hold, All Purchase Orders, and Pending vendor invoices. 2. Navigate to the Pending vendor invoices assigned to me form so it displays under the Recent Locations section. Detailed Steps 1. Add the following forms as favorites: All vendors, Vendors on hold, All purchase orders, and Pending vendor invoices. a) Open the navigation pane and select Accounts Payable. b) In the Vendors section, place your cursor over the All vendors link and click the star icon to add this form to your favorites. c) In the Vendors section, place your cursor over the Vendors on hold link and click the star icon to add this form to your favorites. d) In the Purchase orders section, place your cursor over the All Purchase orders link and click the star icon to add this form to your favorites. e) In the Invoices section, place your cursor over the Pending vendor invoices link and click the star icon to add this form to your favorites. f) You should now see the favorites you added listed under the Favorites section in the navigation pane. 2. Navigate to All Purchase orders and Pending vendor invoices assigned to me, forms so they display under the Recent Locations section. a) Open Account Payable > Invoices > Pending vendor invoices assigned to me. b) This will open the Pending vendor invoices assigned to me list page.

12 c) Click Finance and Operations in the title bar to navigate back to the home screen. d) In the navigation pane, select the expander arrow next to the Recent section to view the page you just navigated to. Module 07: Finding and Filtering Finding and Filtering Scenario You want to find all purchase orders for US vendors that have a status of Invoiced. By using the information provided, open the All purchase order list page in the Procurement and sourcing module and use the quick filter and grid filter feature to find the records. High Level Steps Detailed Steps 1. Open the All purchase orders list page in Procurement and sourcing. 2. Use the quick filter feature to search for vendor accounts beginning with US. 3. Add a grid filter for orders with a status of Invoiced. 1. Open the All purchase orders list page in Procurement and sourcing. a. Open Procurement and sourcing > Purchase orders > All purchase orders. 2. Use the quick filter feature to search for vendor accounts beginning with US. a. Click the Filter field below the form title. b. Type US in the field and select Vendor Account: US. 3. Add a grid filter for orders with a status of Invoiced. a. Click the Purchase order status column drop-down arrow. b. Enter Invoiced in the search box. c. Click Apply. d. The filter list should now show all US vendor accounts with invoiced purchase orders.

13 Appendix Application Version Information These practices were developed for platform version Update15 ( ) of Microsoft Dynamics 365 for Finance and Operations (8.0). To verify your version information, follow these steps: 1. Open Microsoft Dynamics 365 for Finance and Operations. 2. From any screen, click the gear wheel icon in the top-right corner of the interface and select About. 3. In the Version Information area, review the following fields: Installed product version Installed platform version Trial Environment If you do not have access to a Dynamics 365 for Finance and Operations environment, you can set up and use a Trial Environment. It is important that you sign up for a Trial environment prior to beginning the activities. Please note that a trial is only good for 30 days. Instructions for obtaining a trial environment are outlined below: 1. To obtain a trial, click the following link: Scroll down the page, and click Start Free:

14 4. Select the Dynamics 365 for Finance and Operations tile 5. Scroll down to the sign on section. You must provide an organizational or work account, and a phone number. (ex. Google or Yahoo will not work). If you have a school address use that. Click Get Started

15 6. A code will be sent to the address that you provided. Fill in the form with your information and supply the registration code you were provided through . Click Create: (see an example below) 7. It can take several minutes to setup your organization. During the process you may be prompted you to sign-in with the account information that you just created

16 8. After setup has completed you will be taken to your Dynamics 365 for Finance and Operations instance: 10. Add this page as a bookmark for future reference