Enterprise Solution and Standards Civilian Pay Overview

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1 Enterprise Solution and Standards Civilian Pay Overview Defense Finance and Accounting Service ESS Finance Standards and Customer Services Mr. Gary Godish Integrity - Service - Innovation

2 ESS Civilian Pay Mission and Vision Our Mission To support The Defense Finance and Accounting Service (DFAS) in its goal of leading The Department of Defense (DoD) in finance and accounting by ensuring that payroll offices and customers are provided a state-of-the-art civilian pay system and by providing exceptional service and support in the strategic planning for technical enhancement and standardization of the civilian pay processes and controls. Our Vision Be professional, skilled, and dedicated liaisons for DFAS, providing high quality service through integration of effective and efficient financial systems and management strategies and initiatives. 4/7/2017 Integrity - Service - Innovation 2

3 Organizational Chart Enterprise Solutions & Standards Business Mgmt Office Accounting Standards & Reporting Finance Standards & Customer Services Compliance Systems Audit Readiness Accounting Mission Area Finance Metrics & Initiatives Component Systems Audit Readiness Corporate Reporting Military Pay Network Compliance Enterprise Systems Enterprise Exec Support Enterprise Financial Info. Services Civilian Pay Banking & Credit Union Post-Pay Review & Analysis OSD/FIAR Liaison Transportation Mission Area Ops Contingency Planning 4/7/2017 Integrity - Service - Innovation 3

4 Our Role and Goals Liaisons for both Indianapolis and Cleveland Payroll Offices, DCPS Information & Technology (IT) and internal/external customers The Office of Personnel Management DoD agencies epayroll customers Primary Point of Contact (POC) for services' inquiries, data calls, and program audits SSAE 16/AT 801 DoDIG Audits Congressional data calls Goals Standardize Civilian Pay processes Provide support to both Payroll Offices and customers 4/7/2017 Integrity - Service - Innovation 4

5 What We Do Chair the DCPS Configuration Control Board (CCB) Meets 3 times a year Reviews, approves and ranks system change request Proposes system change requests Responsible for DCPS milestones and objectives Initiates requirements definition for DCPS system changes Communicates changes that could impact customers Memorandums for legislative changes, etc DCPS Tri-Annual Release Summary of Changes 4/7/2017 Integrity - Service - Innovation 5

6 DCPS Business Process CUSTOMERS/ PERSONNEL LEGISLATION/ POLICY CHANGE DFAS-Civ Pay ESS OPM PAYROLL OFFICES CCB RANKED SCR LIST FUNCTIONAL DESIGN TECHNICAL CDA RECOMMENDS DESIGN RELEASE CONTENT TO ESS PROGRAM TESTING CCB Representatives CUSTOMERS PERSONNEL INTERFACE RELEASE 4/7/2017 Integrity - Service - Innovation 6

7 Current Initiatives Wounded Warrior Leave Act Combined Federal Campaign (CFC) Changes Debt Management Payment Coupon Self-Service Tax Initiatives mypay Self Service 4/7/2017 Integrity - Service - Innovation 7

8 Legislative/Regulatory Changes Wounded Warriors Federal Leave Act of 2015 Background Signed by the President on November 5, 2015 Adds Section 6329 to Title 5 of the United States Code (U.S.C.) New leave category known as Disabled Veteran Leave Disabled veterans with 30 percent or higher service connected disability Effective: Newly hired employees on/after November 5, 2016 Provides 104 hours of one-time leave entitlement to full-time employee or a proportionally equivalent for employees with a part-time, seasonal, or uncommon tour of duty schedules Leave hours not used during the 12-month eligibility period are forfeited Requirements for System Change Requests (SCR) completed and broken into 2 parts: Part 1 (Interim Solution Complete): Creation of new T&A code and new CSR report to track leave usage Part 2 (Full Solution Release 17-1, March 31, 2017): Addresses HR confirmation of eligibility, database changes, and specific leave type edits 4/7/2017 Integrity - Service - Innovation 8

9 Legislative/Regulatory Changes Combined Federal Campaign (CFC) Background OPM outsourced the CFC beginning in 2016, choosing GiveBack as the private vendor to manage the program GiveBack has proposed streamlining the funds distribution process through one central location rather than through numerous centers Way Forward GiveBack requires an exchange of data for payroll systems to track contributions to individuals Most recent meeting on December 12, 2016 yielded additional information regarding the requested reconciliation report Functional Requirements Document (FRD) has been updated; however, final requirements from OPM/Give Back are still pending Regular working group meetings are being held to solidify the requirements Tentatively, software changes are scheduled for DCPS release 17-2 (July 2017) 4/7/2017 Integrity - Service - Innovation 9

10 Debt Letter Updates Partnered with Disbursing, mypay and ESS to create a payment coupon for debt letters Provides debt payment coupon for payments received within Disbursing Implemented: December 11, /7/2017 Integrity - Service - Innovation 10

11 Self-Service Tax Initiatives Tax Document Reissues for Civilian Pay W2 Reissues through IVRS Implemented: December 9, 2016 W2 Reissues through AskDFAS Implemented: January 31, 2017 ACA documents (1095) Reissues through AskDFAS Projected Implementation: March 20, /7/2017 Integrity - Service - Innovation 11

12 mypay Self-Service Electronic Delivery Options available via mypay Leave and Earning Statements Tax Documentation W C Debt Letters Future Documents Military Service Deposit Paid in Full Letters 1099-INTs Implementation TBD Implementation will not be completed until mypay has completed their Technical Refresh 4/7/2017 Integrity - Service - Innovation 12