AP Invoice Automation 2017 FORCES

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1 PAGE 1 AP Invoice Automation 2017 FORCES July 21, 2017

2 Agenda PAGE 2 About BIAS Why Automate? Oracle s Integrated Imaging Solution Case Study: City of Oakland, CA Q&A

3 About BIAS Corporation Who We Are PAGE 3 Founded in 2000 Distinguished Oracle Leader Oracle Excellence Award Big Data Analytics Technology Momentum Award Portal Blazer Award Titan Award Red Stack + HW Momentum Awards Excellence in Innovation Award Management Team is Ex-Oracle Location(s): Headquartered in Atlanta; Regional offices in Reston, VA, Denver, CO and Charlotte, NC; Offshore Hyderabad and Bangalore, India ~300 employees with 10+ years of Oracle experience on average Inc Fastest Growing Private Company in the U.S. for the 7th Time Voted Best Place to work in Atlanta for 2nd year 35 Oracle Specializations spanning the entire stack

4 Fusion Middleware Practice Overview PAGE 4 Oracle Fusion Middleware is a comprehensive family of products ranging from application development tools and integration solutions to identity management, collaboration, and business intelligence reporting. At BIAS the Fusion Middleware Practice focuses on the following areas: Application Development Mobile Development Service Oriented Architecture Business Process Management Integration Portal and Content Management Other Fusion Middleware areas have dedicated practices at BIAS Security and Identity Management Business Intelligence Reporting GoldenGate

5 PAGE 5 Why Automate?

6 Why Automate? Current Challenges PAGE 6 Rough estimates suggest the U.S. generates as many as 25 billion invoices annually and exchanges only about 25 percent of these electronically.

7 Why Automate? Continued Transformation Through Automation PAGE 7 Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document. 7.5 percent of all documents get lost; 3 percent of the remainder get misfiled. Association for Information and Image Management (AIIM) organization,

8 Why Automate? Current Challenges PAGE 8 Invoice processing can be a paper-intensive, manual process Manual invoice processing is difficult to scale and error prone Invoice validation and approvals are difficult to track and report Matching and GL coding is difficult and not consistent Difficulty with financial closing and accruals Lack of visibility into corporate spending

9 Why Automate? Benefits PAGE 9 Minimize the time and effort it takes to process invoices Eliminate manual data entry and associated errors Avoid rework from having to rekey or reprocess invoices Simplify exception processing when invoices aren t matched to POs or aren t coded correctly Improve vendor relationships Optimize payment terms Increase visibility throughout the A/P process Improve reconciliation, streamline accrual processes, and produce more-accurate financial statements

10 Oracle s Integrated Imaging Solution PAGE 10

11 Oracle s AP Invoice Automation PAGE 11 Companies that have connected their A/P and ERP solutions report straight through processing volumes more than twice that of other companies A/P Invoice Management in a Networked Economy, Aberdeen Group

12 A/P with Oracle s Imaging Solution One Integrated System for End-to-End Invoice Processing PAGE 12 Capture Extract & Index Store Access Workflow Monitor Invoices Scanned Centrally or Remotely Data extracted & Sent to EBS Invoices Stored in Central Repository Invoice Images & Data Accessed via EBS Auto Create Invoices, Route for Exceptions, Approvals & Account Distributions Process Monitoring

13 Capture Centralized or Remote Scan & Import of Invoices/Documents Capture PAGE 13 Enterprise & Desktop (MFD) Scanners and Fax In Documents Auto Import from Directories Mobile Devices 500 File Formats Output Native File Format, TIFF, PDF, or Searchable PDF Centralized Content Repository WebCenter

14 Extract/Index Learning Based Solution Intelligent OCR Multiple Languages Eliminates 70 to 80% of manual data entry Oracle s Approach OFR learns context around the data you need. Validates data with ERP data No need to explicitly define templates, anchors or zones. A few document examples enable processing of many different documents. Unmatched line-item table extraction. PO Line Pairing PAGE 14

15 Store & Access PAGE 15 Zoom to start processing invoice images Central Repository Annotate Store any Type of Content from any Source Upload, Versioning View Documents Via EBS, Web Client and other LOBs Workflow Accessed via EBS and/or Web Client

16 Workflow & Routing Faster Transaction Creation, Exception Resolution, Account Coding & Approvals PAGE 16 Pre-built Workflows Accounts Payable and T&E Ability to Route Documents to Users No Matter Where They Live: EBS, , Imaging Web Client Automated Notifications/Escalations Automated Re-assignment Delegation or Escalation 2 Employee receives with link to coding form & invoice 1 AP clerk or an automated rule requires invoice distribution code 3 AP clerk is notified of invoice creation

17 Process Monitoring PAGE 17 Monitor Workflow Queues Find Bottlenecks Reporting on Processing Times, Number of Transactions, Average Time to Complete, etc. By User, Queue, Invoice Type, & Many More Configure Rules/Alerts Configure Dashboards Without Programming

18 EBS and WebCenter Imaging Integrations PAGE 18 Productized integrations with, Oracle EBusiness Suite, PeopleSoft, & JDE Supports integrations with many other Line of Business Systems: Web, Windows, etc Search Integration Ability to see invoice and other documents from within EBS Process Integration Route Transactions Process Approval, Audit, Account Coding, Supplier Maintenance., Exceptions, etc

19 Why Oracle WebCenter Imaging & Oracle E-Business Suite? Accelerating business process optimization PAGE 19 Single Vendor: End-to-end Oracle solution provides process automation from capture, storage, retrieval, to archive Enables workers to access and manipulate imaging content within the context of familiar Oracle Applications Do not charge per module (i.e. AP, HR, AR, GL, Claims) Single Repository: Image-enables multiple processes and applications on a single repository Loosely coupled SOA-based integrations ease administration and system upgrades Single Point of Integration: Out-of-the-box EBS, PSFT, JDE integrations available today; is the default imaging repository for Fusion Apps today Extensible for use with records or document management as a part of a cohesive content management solution No issues with upgrading EBS and no custom coding required

20 PAGE 20 Case Study: City of Oakland

21 Client Case Study: City of Oakland Business Situation BIAS designed, implemented and is supporting the City of Oakland with an initiative to reduce and eventually eliminate paper documents. PAGE 21 BIAS Solution APIA: BIAS implemented this solution to automate invoices to be attached to EBS accounts payables transactions using Oracle WebCenter content, imaging, capture and forms recognition. As a result, any inbound invoices that are received are processed electronically. Managed Attachments: BIAS designed and implemented a solution to utilize Oracle WebCenter Content for storing and maintaining content attachments for several EBS modules including Purchasing, Receiving, Purchase Orders, Payments, Sourcing RFQs, Suppliers and more. Results Oracle WebCenter Enterprise Capture and Forms Recognition are set and integrated with scanners, Fax and s to capture invoice images that would be available in EBS. Attachments for any of these modules within EBS are stored in a content management system, that removes the overhead of the content that was previously stored in the EBS database as BLOBs and LOBs (binary objects)

22 PAGE 22 Questions?

23 Contact Us PAGE 23 Hasan Zaidi Partner and VP, Middleware Anand Tuppad Technical Manager, Oracle Applications