My Time and Attendance: Web Time Clock

Transcription

1 My Time and Attendance: Web Time Clock 1

2 My Time and Attendance: Web Time Clock When precious seconds matter, count on Web Time Clock! This feature allows you to easily track your work day down to the second. Enhanced system functionality, like the ability to communicate with management directly through your timecard, empowers you to master your time with the click of a button. In this training guide, we will discuss how to: use Web Time Clock (Page 3); and review and approve your timecard (Page 9). Keep in mind, you may have access to more or less than what is covered in this training guide, depending upon your employer. For additional information, you can refer to our other Paycom University time management courses. 2

3 Using Web Time Clock Web time clock allows you to clock in and out to record your time on the job. With this feature, you also have additional options. For example, you can record time worked in other departments, add comments to clarify a situation to your employer and record tips, if applicable. At the end of a pay period, you can review your timecard for approval. To begin, select Web TimeClock from the Time Management tile on the Main Menu or from the Time Management tab, located on the left-hand side of the screen. 3

4 From here, you can access the Time Clock. This is where you can clock in and out for the day, as well as record breaks, transfer departments and record tips. Let s discuss each of the options. To clock in, simply select In (Day). If applicable, you can specify your location, job and department from the respective drop-down menus. You may also see a comment textbox, allowing you to add comments to your punches. For example, if you happened to clock in late, you could notify your boss of the reason here. 4

5 Once you have clocked in, you will notice several options have updated. Previously, your Current Status was set to OUT DAY. Now, it displays as IN DAY. Also, notice OUT options are available. Again, depending upon the options you ve been given, you may have different choices that what is demonstrated here. However, once you clock in, you will always have the OUT (Day) button. Now, let s discuss how to clock out for your lunch break. To do so, simply select OUT (Lunch). 5

6 When you re ready to clock back in, your button will default to IN (Lunch). As a rule, if you select an OUT option, your button will default to the appropriate IN button. You can choose to Show/Hide All Clock Buttons and view other options, but keep in mind that your timecard should accurately reflect your time for the day. For example, if you clocked in for the day, out for lunch, then in for a break, that wouldn t make sense. You may have the ability to transfer departments, if you work in multiple departments periodically. This allows you to transfer your time to a new department without having to clock in and out. While clocked in, simply select the applicable department from the drop-down menu and click IN (XFER). After doing so, your Current Status will display as IN TRANSFER. If you need to transfer back to your original department, follow the same method. 6

7 Before clocking out for the day, you may want to record your tips if you work at a tipped establishment. You can do so by entering the information in the Tips textbox. This allows you to save time, in the event you would have to enter the information elsewhere. You also have the option to enter piece rates if you get paid by units or projects produced. When you re ready, select OUT (Day). Your screen will then display the original format for the next day. You can track when you clocked in and out by reviewing the Recent Punches box on the right-hand of your screen. If your employer allows it, you may have the option to edit this information in case something is incorrect. To edit a punch, simply select the pencil icon by it. 7

8 You ll then receive a pop-up window, where you can enter the corrected information. You can view any pending or approved change requests through the My Punch Change Requests tab. 8

9 Reviewing and Approving Web Time Sheet Read Only At the end of a pay period, you may have the option to approve your timecard. To access your timecard, select Web Timesheet Ready Only. You can navigate between pay periods by either using the drop-down menu or by selecting the Prev and Next buttons. If you need to leave an explanation note for your employer regarding a specific punch, you can utilize the Add/Edit/Delete Comment option. 9

10 The comment will display on your timecard under the Ellipsis column. You can hover over the ellipsis icon to view the message. Missing punches are noted on your timecard by a red triangle with an exclamation mark. To correct a missing punch, contact your supervisor. Approving your timecard is simple! If applicable, select the Approve Up to Date from the dropdown menu, which will default to the most recent day, and click Approve Date. 10

11 Your time sheet will then display in yellow, signifying your approval. After your supervisor has approved your time sheet, it will display in blue. If you need to remove your approval, you can do so in the Period Approval section. Simply select the trash can icon in the Delete column. In Conclusion This concludes our training guide for My Time and Attendance: Web Time Clock. Now you know how to clock in and out, transfer departments and approve your timecard, among other things. If you have any additional questions, check out the Help Menu or contact your Human Resources or Payroll departments. Stay tuned for more Paycom University courses! 11