Facilities & Infrastructure Management Department

Transcription

1 Dear Sir / Madam, Pre-qualification for Empanelment of Modular Furniture IDBI Bank Ltd. proposes to empanel Modular Furniture manufacturers for supply and installation of modular furniture for its new bank branches and offices and for its Renovation / Relocation of its Branches / Offices etc. at various centers in Bengaluru Zone. The centers would be located in different states, as under: S No. NAME OF STATE 1 KARNATAKA 2 KERALA The scope of work would involve supply and installation of modular furniture for various branches and offices of IDBI Bank Ltd. as and when required. Bank would empanel contractors for the above two states separately. Modular Furniture manufacturers satisfying the pre-qualification criteria will be empanelled for the states of their choice. Contractors are requested to furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the application format given in the web site. The application formats duly completed in all respects giving the aforesaid information should be enclosed in a sealed envelope super scribing Application for Prequalification for Empanelment of Modular Furniture Manufacturers for Karnataka/Kerala State " and should reach us on or before December 16, The sealed envelope to be addressed to: Dy. General Manager (FIMD), IDBI Bank Ltd, First Floor, IDBI House, 58,Mission Road, Bengaluru The application received late shall be rejected. Bank will not be responsible for any delay/loss in receipt of application. 1

2 Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it. If too many applications are received satisfying the basic criteria Bank may modify the prequalification standards. Bank also has the right to reject all the applications and go in for re-advertisement without assigning any reason. Bengaluru S/d 07/12/2016 Dy. General Manager (FIMD) 2

3 Terms and conditions of empanelment A. The centers, located in the different States of Bengaluru Zone as under:- S No. NAME OF STATE 1 KARNATAKA 2 KERALA Bank would empanel contractors for the above States separately and separate tenders for supply & installation of Modular Furniture would be invited for each state. Contractors satisfying the pre-qualification criteria will be empanelled for the states of their choice. The works are proposed in different districts, where Branches / Offices, located in Rural / Semi- urban / Urban / Metro centers and only those contractors who are capable of carrying out works in any part of the state including remote areas at the agreed rates, only need to submit their application to that particular state. List of similar works in progress, List of Technical Personnel, Organization Chart, Financial Statements indicating Turnover, Net Profit, Bank Details etc. for the last three financial years and other miscellaneous information are required to be furnished in the prescribed formats as given in the Annexure. B. Qualification / Eligibility Criteria 1. The applicants should be the manufacturer and should have factory having all in house facilities and machineries for its manufacturing. Location of factory with details of the machinery and QC equipment should be submitted. 2. The location of the applicants factory / manufacturing facility should be within the states of Karnataka /Kerala. 3. The bidder should have minimum annual turnover of Rs lakhs during the three previous financial years ending March 31, 2016 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 4. The bidder should have executed successfully similar works during last 5 years ending March 31, 2016 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each costing not less than Rs.8 lakhs 3

4 or (b)two similar completed works costing not less than Rs.10 lakhs or (b)one similar completed works costing not less than Rs.18 lakhs Similar work means "Manufacture as per the approved design, Supply and Installation of Modular Furniture for Banks, Financial Institutions, Govt. / Semi Govt. Organizations, Corporate / Office Establishments etc." 5. Parent Manufacturer should submit their copies of Manufacturing Licence, PAN, VAT & Service Tax, Excise, Registration, ESI, PF for staff, Quality Control Certifications etc. 6. If required the officials from the Bank shall visit the factory of the applicant to understand their manufacturing capability and to verify the documents and credentials submitted. If found any discrepancy or not found suitable the application can be rejected by the Bank without assigning any reason thereof. C. Time of completion The Modular furniture should be manufactured, supplied and installed at the respective site within 30 days from the date of issue of work order. Once Work order is issued, the vendor has to plan accordingly for supply considering the distance and time required for transportation. D. Method of award of work Tender would be invited, only from the pre-qualified manufacturer for each state separately. The manufacturer shall be given with standardized design and specifications of modular furniture required for a sample Bank premises in the state. The manufacturer shall be asked to quote for each of the furniture and L1 shall be arrived for the sample Branch in the state. List of manufacturers who agree to supply the furniture at L1 rates shall be prepared. The order shall be given for one branch as per availability and award of further works would be considered after verifying the successful completion of the works awarded depending on the performance, quality and adherence to the time frame given. 4

5 E. Submission of Prequalification Documents The application formats duly completed in all respects with necessary attachments giving the aforesaid information should be enclosed in a sealed envelope super scribing "Application for Prequalification for Empanelment of Modular furniture manufacturers for Karnataka/Kerala State" and should reach us on or before December 16, F. Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 4. For any further clarification, the applicant may contact in the numbers as given below during office hours. Shri B Jayapal, DGM (FIMD) or Smt. Smitha Parakkat, Manager (FIMD) Any information furnished by the applicant is found to be incorrect at a later stage, the contractor is liable to be debarred from tendering / taking up any future work in the Bank. The Bank reserves the right to verify the particulars furnished by the applicant independently. The Bank also reserves the right to reject any application without assigning any reason and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre-qualification criteria. Bank also has the right to reject all the applications and go in for readvertisement without assigning any reason. ****** 5

6 Application for Empanelment of contractors for Supply & Installation of Modular Furniture A. BASIC INFORMATION ABOUT THE FIRM 1 Name of the firm Address Telephone / Fax no. Name of Contact person Mobile No: of Contact person ID 2 Location of Branch Offices with details, if any 2 Preference of States where the firm likes to work in the Zone 3 Type of Organization (Proprietorships/ Partnership / Ltd. Co. etc.) (Copy of relevant document to be enclosed) 4 Date of incorporation / commencement of business 5 Experience as Parent manufacturer (In Years) (Copy of registration to be enclosed) 6 Details of Banks / Financial Institutions / Central Govt. / Central Autonomous Bodies/ Central Public Sector Undertaking for which your firm is empanelled. 7 PAN No. 8 Sales tax Registration No. 9 VAT / Works contract Tax No: 10 Service Tax Registration No. 11 Name of your Bankers with full Address & Details of A/c maintained 12 Organization Chart of the company including names & contact details of directors / key personnel 6

7 B. FINANCIAL POSITION & MICELLANEOUS INFORMATION 1 Annual Turnover (In Lakhs) (In Lakhs) (In Lakhs) 2 Net Profit 3 Copy of Audited Financial Statements for past 3 financial years (Enclosed) YES / NO 4 Copy of Income Tax returns for the past 3 financial years (Enclosed) YES / NO 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) YES / NO 7 Have you ever been disqualified / levied penalties in any work YES / NO contract in the past 8 If YES give details 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 7

8 Sl. No Pre-Qualification for Empanelment of Contractors Facilities & Infrastructure Mgmt. Dept. for Supply and Installation of Modular Furniture. ANNEXURE - I Major Modular Furniture Works executed (Copies of the completion certificate to be enclosed) A. List of important works executed by the Agency during last Five years as indicated in Terms and conditions of empanelment. (Separate Sheet can also be enclosed if required) Name of the Employer / Owner & Location. Also indicate whether Govt. or Semi- Govt., or Private body with full Postal Address. Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Date of Completion If the work was delayed Stipulated Date of completion Actual date of completion beyond stipulated date of completion, give reason for the delay Whether work was left incomplete or contract was terminated from either side? Give Details Any other relevant information

9 Pre-Qualification for Empanelment of Contractors Facilities & Infrastructure Mgmt. Dept. for Supply and Installation of Modular Furniture. B. List of important works in hand / in progress as indicated in Terms and conditions of empanelment. Sl. No Name of the Employer / Owner & Location Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Stipulated Date of Completion If the work was delayed beyond stipulated date of completion, give reason for the delay Present stage of work Any other relevant information

10 Pre-Qualification for Empanelment of Contractors Facilities & Infrastructure Mgmt. Dept. for Supply and Installation of Modular Furniture. C. List of Technical personnel in your establishment giving details about their technical qualification and experience Sr No. 1 Name Age Qualifications Project Experience Nature of works handled Name of the project Handled Date from which employed in your Organization Indicate special experience in Advance Management Techniques like CPM / PERT and the projects in which such techniques were employed Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favour. 10

11 Pre-Qualification for Empanelment of Contractors Facilities & Infrastructure Mgmt. Dept. for Supply and Installation of Modular Furniture. From Date: To The Dy. General Manager, Facilities & Infrastructure Mgmt. Dept, 1 st Floor, IDBI Bank Ltd., IDBI House, No.58, Mission Road, Bengaluru Dear Sir/Madam, Application for empanelment of Contractors for Supply & Installation of Modular Furniture in Karnataka/Kerala State We do hereby declare that the information furnished by us in the duly completed application form and Annexure thereto are correct to the best of our knowledge and belief. Yours faithfully, Signature: Name: Designation: 11

12 Pre-Qualification for Empanelment of Contractors Facilities & Infrastructure Mgmt. Dept. for Supply and Installation of Modular Furniture. CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copy of Excise Duty Registration. 8. Copies of documentary proof for ESI Registration & PF for Employees 9. Copies of Audited Financial Statements for the Past 3 financial years. 10. Copies of Income Tax returns submitted for the past 3 financial years. 11. Copies of Credit Facilities Sanction Letters from Bank. 12. Organization Chart of company including names & contact details of directors/key personnel. 13. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification) 14. Sample photographs of Projects Completed by your firm (Min.3 Nos) 15. Detailed list of machineries available and photographs of those machineries. ****** 12