Mobile Technology. TOPS/FSN Network Asia Regional Knowledge Sharing Meeting March 3 5, 2015 Dhaka, Bangladesh

Transcription

1 Mobile Technology TOPS/FSN Network Asia Regional Knowledge Sharing Meeting March 3 5, 2015 Dhaka, Bangladesh

2 Introduction: McAID & Generations Mother & child AID System Web Based Mobile Application First Generation McAID Year : Program : Jibon-O-Jibika (DAP) Version : PDA Based Offline Application New Generation McAID Year : 2010 & Onwards Program : Nobo Jibon (MYAP) Version : Mobile Based Online Web Application URL :

3 Introduction: Goal Provide Efficient Information Management for Program Interventions (Food and/or Non-Food) MCHN Livelihood Food For Work Commodity

4 Introduction: Functional Modules Administration Coverage Beneficiary Registration Service Delivery Commodity Distribution Commodity Accounting Reporting Geographical Information System Knowledge Management

5 How it Works: Process Flow Beneficiary Registration Primary Selection of Beneficiary Through Volunteer (VHC) VHC handovers selection format to FF Field Facilitator (FF) visits HH based on information on the selection format Monthly Registration List Print nutrition cards Identification number produced from database. FF Submits registration formats Field Facilitator validates data provided by VHC through physical verification FF filters appropriate selections & fills out registration format SO1 : MCHN SO2 : Livelihood SO3 : DRR Service Output Next Leve l Input General

6 How it Works: Process Flow Service Documentation Registration Service Report Service sessions are conducted on a monthly basis at community level FF filters registered IDs who have attended service sessions. Aggregated service status reports at the end of the month. SO1 : MCHN SO2 : Livelihood SO3 : DRR Output Next Level Input General Operation Previous Level

7 How it Works: Process Flow Commodity Distribution Service report Service status acknowledged by the IP team leaders Muster List Distribution Plan Dispatch Authorization Memo (DAM) PO Commodity cross checks on a sample basis SO1 : Supplementary Feeding Distribute commodities through validation and update recipient status Receive commodity from Transporter & Update waybill information at DP WH issues waybills based on plan & DAM and dispatch commodities & Update into McAID SO3 : Food For Work Commodity Report Output Next Level Input General Operation Previous Level

8 Example: Beneficiary Tracking MCHN Livelihood Track Beneficiary Through Unique ID Measure impacts of the program through historical information

9 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-15 Example: MCHN Performance Measurement MCHN Service Coverage IY10 IY11 IY12 IY13 IY14 Active Beneficiary Service Recipient

10 Performance Monitor: Dashboard Various options and drop down contents are used to aggregate preferred summaries. Hyperlinks are used to explore next level summaries Summaries are exported to Excel for ad hoc analysis.

11 Performance Monitor: GIS Performance: GIS Maps Performance: Google Maps Service Site Selected FDP

12 Performance Monitor: IPTT Summaries for IPTT formulated according to the definition IPTT related reporting is dynamic

13 Sharing Across Agency Beneficiaries (as of February 2015) Agency Program Food Non-Food Total Save the Children NJ 304, , ,990 ACDI VOCA PROSHAR 54,740 45, ,724 World Fish FtF - 36,058 36,058 ide ANEP - 6,631 6,631 Total 359, , ,403 Services (as of February 2015) Agency Program Food Non-Food Total Save the Children NJ 3,567, ,921 3,834,278 ACDI VOCA PROSHAR 1,050, ,678 1,475,524 World Fish FtF - 130, ,890 ide ANEP Total 4,618, ,489 5,440,692

14 Advantage: Mobile Technology Reduce Time For Error Rectification Reduce Paper Based Working Burden Reduce Compilation Burden Reduce Operational, Monitoring & Reporting Time. McAID Data Collection Tools Smartphone Internet Modem Maximize Opportunity To Use Real Time Data Reduce Manual Reporting Process Possibility of Complex Reporting Real Time Monitoring from Different Location Laptop Desktop Tablet

15 Challenges & Recommendation Broken/Interrupted Network Have Communication with service provider Initiate for Integrated offline module Small Screen Size of Smart Phone Identify Bigger Screen Smart Phone Identify Alternative Solution like Tablet

16 Example: Mobile Technology at Field PROGRAM OPERATIONS THROUGH SMART PHONE DATA QUALITY ASSURANCE (DQA) THROUGH SMART PHONE

17 THANKS Contact Mohammad Alamgir Hossan Patwary Deputy Manager MIS & Commodity Nobo Jibon Food Security Program Save the Children in Bangladesh Skype: ma.hossain