PMI EXAM Study Tips & Notes. Dawn Zoller April 1998

Transcription

1 PMI EXAM Study Tips & Notes Dawn Zoller April 998

2 Study Tips Be as involved as possible with the information you are learning: use highlighter pens in different colors read it aloud make notes, rewrite your notes summarize in your own words visualize: make a mental picture use memory association tricks review your summaries before bedtime (it will "sink in" more)

3 Study Tips (continued) Do a little each day Review the definitions in the glossary of the PMBOK Take lots of breaks when studying (at least one every 0 to 0 minutes) Just prior to the break, review and summarize the material you have just gone over, review again after the break

4 Test Taking Tips Take the tutorial for the computer test (even if you don't need it) use/test all options to understand how to mark items and go back to specific items use the rest of the time allowed (there is a clock in the upper right corner of the screen) to write down key formulas or other summary notes, phrases, and pictures you have memorized Mark any question you are not reasonably sure of, so you can review later Skip any questions that will take "a while" to figure out or understand - you want to answer all the questions you know first, then go back and spend time on more complex questions

5 Test Taking Tips (continued) Read all questions at least twice before answering look for words like "NOT" or "ALWAYS" Read all answers, even if you see a correct answer there may be a "more" correct answer Stay calm If you find yourself getting nervous, look away, take a few deep breaths and tell yourself, "I am prepared for this, I will pass!!!"

6 Learning Maps The following pages contain diagrams, or learning maps, which I drew to help me with the processes in each knowledge area. You are encouraged to draw your own pictures, and/or to add your own notes to them. You learn and remember best when you put things in a format that is "comfortable" to you, using colors that you like, shapes that you like, etc. If these are helpful to you, please use them.

7 Project Integration Management: includes the processes required to ensure that the various elements of the project ar properly coordinated. Project Plan updates Corrective action Lessons learned Other planning outputs Organizational policies Overall Change Control Project Plan Development Project plan Performance reports Change requests Integration Project Plan Supporting detail Work results Change requests Project Plan Execution Project plan Supporting detail Organizational policies Corrective action

8 Project Scope Management: includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully Scope changes Corrective action Lessons learned Product description Strategic plan Project selection criteria Scope Change Control Initiation Work breakdown structure Performance reports Change requests Scope management plan Formal acceptance Scope Verification Work results Product documentation 4 Work breakdown structure 5 Project charter Project manager identified/ assigned Scope Scope Definition Scope statement Other planning outputs Product description Project charter Scope Planning Scope statement Supporting detail Scope management plan

9 Project Time Management: includes the processes required to ensure timely completion of the project. Schedule updates Corrective action Lessons learned Schedule Control Project schedule Supporting detail Schedule management plan Resource requirement updates Project schedule Performance reports Change requests Schedule management software 4 5 Activity list Time Work breakdown structure Scope statement Activity Definition Supporting detail Work breakdown structure updates Activity list Product description Mandatory dependencies Discretionary dependencies External dependencies Activity Sequencing Schedule Development Project network diagram Activity duration estimates Resource requirements Resource pool description Calendars Leads and Lags Activity duration estimates Basis of estimates Activity list updates Activity Duration Estimating Project network diagram Activity list Activity list updates Resource requirements Resource capabilities

10 Project Cost Management: includes the processes required to ensure that the project is completed within the approved budget. Revised cost estimates Budget updates Corrective action Estimate at completion Lessons learned Work breakdown structure Scope statement Resource pool description Organizational policies Cost Control Cost baseline Performance reports Change requests Cost management plan 4 Cost baseline Cost Resource Planning Resource requirements Work breakdown structure Resource requirements Resource rates Activity duration estimates Chart of accounts Cost Budgeting Cost Estimating Cost estimates Work breakdown structure Project schedule Cost estimates Supporting detail Cost management plan

11 Project Quality Management: includes the processes required to ensure that the project will satisfy the needs for which it was undertaken. Quality improvement Acceptance decisions Rework Completed checklists Process adjustments Quality policy Scope statement Product description Standards and regulations Other process outputs Quality Control Quality Planning Work results Quality management plan Operational definitions Checklists Quality Quality management plan Operational definitions Checklists Inputs to other processes Quality improvement Quality Assurance Quality management plan Results of quality control measurements Operational definitions

12 Project Human Resource Management: includes the processes required to make the most effective use of the people involved with the project. Performance improvements Input to performance appraisals Project interfaces Staffing requirements Team Development Organizational Planning Project staff Project plan Staffing management plan Performance reports External feedback Human Resource Role and responsibility assignments Staffing management plan Organization chart Supporting detail Project staff assigned Project team directory Staff Acquisition Staffing management plan Staffing pool description Recruitment practices

13 Project Communications Management: includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information. Project archives Formal acceptance Lessons learned Administrative Closure Communications requirements Communications technology Communications Planning Performance measurement documentation Documentation of the product of the project Other projuect records 4 Communications management plan Performance reports Change requests Communications Work results Communications management plan Project plan Performance Reporting Information Distribution Project plan Work results Other project records Project records

14 Project Risk Management: includes the processes concerned with identifying, analyzing, and responding to project risk. Corrective action Updates to risk management plan Product description Other planning outputs Risk Response Control Risk Identification Risk management plan Actual risk events Additional risk identification Risk management plan Inputs to other processes Contingency plans Reserves Contractual agreements 4 Sources of risk Potential risk events Risk symptoms Inputs to other processes Risk Stakeholder risk tolerances Sources of risk Potential risk events Cost estimates Activity duration estimates Risk Response Development Risk Quantification Opportunities to pursue, threats to respond to Opportunities to ignore, threats to accept Opportunities to pursue, threats to respond to Opportunities to ignore, threats to accept

15 Project Procurement Management: includes the processes required to acquire goods and services from outside the performing organization. Contract documentation Correspondence Contract changes Payment requests Contract Close-out 6 Contract file Formal acceptance and closure Scope statement Product description Procurement resources Market conditions Other planning outputs Procurement Planning Contract Administration 5 Procurement management plan Statements(s) of work Contract Work results Change requests Seller invoices Contract 4 Procurement Procurement management plan Statement(s) of work Other planning outputs Solicitation Planning Source Selection Procurement documents Evaluation criteria Statement of work updates Proposals Evaluation criteria Organizational policies Proposals Solicitation Procurement documents Qualified seller lists