TRANSPARENCY ON PUBLIC CONTRACTS VIENNA, AUSTRIA

Transcription

1 TRANSPARENCY ON PUBLIC CONTRACTS E-Procurement Forum: Enhancing Public Spending December 1-3, 2015 VIENNA, AUSTRIA

2 WHY? WHAT? HOW? Agenda ABOUT KPI S LESSONS LEARNED Isabel da Rosa 2

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4 THE REASONS On the beginning (2008) Transparency on Direct Awards Contracts Data centralization Today Transparency on all types of Contracts (since January 2012) State data ownership Expenditure monitoring Transparency on contracts performance (since August 2013 for all types of contracts) Copy of the contract signed is also public since August 2013 Public Administration accountability Isabel da Rosa 4

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6 SYSTEM COMPONENTS Modular Information System: DataBase; Web Interface for searches (Public Portal with free access); Restricted area for Contracting Authorities submit contract information (Back Office); Webservices to connect with Electronic Platforms; Webservices to connect with Official Journal; Webservices to connect with Contracting Authorities IT systems Isabel da Rosa 6

7 PUBLIC WORKS SUBSYSTEM Public Works Observatory Specific area dedicated to Public Works Contracts information Same DataBase; Same modules; More data Isabel da Rosa 7

8 SYSTEM WORKFLOW

9 SYSTEM ARCHITECTURE CONTRACT FORMATION Performance Award Phases Notices or Invitations Proposal Award Contract Performance Contract Conclusion Data Blocks Not. FEC FAP FHA RFC (B&S) RC (EO P) CNC C MC RSA REC (B&S) RFO (EOP ) Time Frame DRE Inviati on 10 days Doc s 20 days 10 days +15 % price annu al 20 days 10 days INC M Electronic Platforms Public Contract Authorities Interoperability Procedure Contract Performance PORTAL BASE

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11 THE SUPPORT Legal Framework The information System is defined on the law, more precisely, in the Public Contracts Code and its regulations; Prior Options Government decisions: Definition of the public entity responsible for the system; Develop the information system by contracting an IT partner; Without the publication of the contract from direct awards on the system it is not possible to pay any invoice from that contract Isabel da Rosa 11

12 SYSTEM HISTORY BASE 1 Launched New webservices with eplatforms BASE 2 (beta version for public component) New Backoffice for BASE 2 and gradual transition for eplatforms Upload for Contract Doc mandatory Major change on 2 new types of procedures under framework agreements; Changes for the webservives for Dinamic Systems and Qualification Systems New Public Portal Version - BASE August 2011 January 2012 January 2012 October 2013 August 2014 May 2014 November 2009 November 2011 December 2012 May 2013 March 2014 January 2014 October epublic Procurement mandatory MoU measures implementation BASE 2 and PWO 2 became official eplatforms transition to BASE 2 ESPAP request implemented for annual statistical report New form for aggregated purchases Isabel da Rosa 12

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14 ABOUT KPI S In 2010 it was launched the first Annual Report on Public Contracts Information. Since then this report is launched every year and translated to english (in dif ferent paces); The parameters, that are measured or quantified, have varied from year to year, verifying a significant increase in parameters over time; These reports are online on the Portal: The report is based on data from the BASE portal and provides an overview of public procurement in Portugal Isabel da Rosa 14

15 TOPICS IN THE 2013 REPORT The Electronic Public Procurement Index in Por tugal ( ICPEP) The Manchester Index (above the Community thresholds) Public Procurement Figures Public Procurement Statistics Public Procurement Evolution Public Procurement as a share of Gross Domestic Product ( GDP) Public Procurement and Gross Fixed Capital Formation ( GFCF) Public Procurement and Budgetar y implementation by Public Administrations Launched procedures vs Concluded contracts Public procurement per type of contract Contracts per year of the decision to contract and per average length of procedures Contracts per year of the decision to contract Breakdown of concluded contracts per month Contracts per type of procedure Competitive procedures vs direct award procedures Competitive procedures Isabel da Rosa 15

16 TOPICS IN THE 2013 REPORT Direct Awards Simplified Direct Awards Direct Awards per Substantive Criterion Forecast for charges arising from concluded contracts The Average Length of Procurement Procedures Number of competitors by procedure Award Criteria lowest price vs most economically advantageous tender Most economically advantageous tender : weight of the price factor Abnormally Low Prices Contracts classified according to the Common Procurement Vocabular y ( CPV) Stakeholders in Public Procurement Procedures Contracting authorities The Contracting authorities Group Public procurement per Type of Contracting Authority Economic Operators Number of Economic Operators Characterization of national economic operators Isabel da Rosa 16

17 GRAPHICS IN THE 2013 REPORT 100% 95.9% 98.0% 99.5% 99.9% 100.0% 90% 88.0% 80% 74.1% 70% 60% 52.0% 50% 91.1% 97.0% 98.7% 99.0% 99.9% 99.7% 100.0% 100.0% 95.8% 40% 30% 55.7% 68.3% 68.6% 51.3% 74.2% 75.2% 20% 10% 27.2% 0% up to 4 days 5-14 days days days days days days over 360 days Goods and services Public works Total Graph 59- Length of procedures related to contracts concluded in 2013, per range and per type of contract (all contracts except simplified direct awards)

18 GRAPHICS IN THE 2013 REPORT 100% 91.61% 90.88% 98.48% % % 96.70% % 96.70% 94.67% 90% 80% 70.47% 75.08% 78.64% 80.71% 70% 62.34% 63.19% 60% 50% 40% 30.97% 32.28% 38.07% 30% 24.70% 20% 16.75% 17.35% 8.63% 10% 0% 5.58% 5.06% 1.57% 3.98% 0.39% 0.34% 1.85% 0.53% ]0% ; 10%] ]10% ; 20%] ]20% ; 30%] ]30% ; 40%] ]40% ; 50%] ]50% ; 60%] ]60% ; 70%] ]70% ; 80%] ]80% ; 90%] ]90% ; 100%] Graph 72- Cumulative breakdown of the weight of the price factor, or the like, when assessing tenders: comparing 2012 and

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20 THE POSITIVE POINTS 7 years of structured data on Public Procurement; Promotes the development of a set of significant KPIs; Transparency changes people behaviour; The system it is a vital tool on monitoring the public contracts; Searches results are available in Open Data format; The Portuguese State owns the data regarding public contracts for all the entities that conduct procedures under the Public Contracts Code; There is a central repository for the Public Contracts information; There is more information recorded on the system than the one that is public; It is a valuable tool for auditing and inspectorate entities, namely, in planning their activities; Has been a success case regarding the interoperability with different solutions from Private and Public Entities; It has a participative governance model Isabel da Rosa 20

21 THE NEGATIVE POINTS For contracts different from Direct Awards cannot be sure that contracting authorities will record the information; There was a high resistance in the beginning for contract authorities to record the information; It is a system developed along the time and integrates experience and users feedback. It is never completed; We have been increasing the automated recording solutions to ensure data integrity and quality; We have been increasing the validation rules on the recording phase; Isabel da Rosa 21

22 Eletronic Platform Eletronic Platform THE NEAR FUTURE Record more attributes from Public Procurement procedures on the system; Increase interoperability; E-Invoice; Strong regulation on Electronic Platforms performance Contractin g Authority 1. Business Activity Monitoring Platform Bro ker 3. Public Information Platform Economic Operator Isabel da Rosa 22

23 THANK YOU Isabel da Rosa 23