Rezoning Study -Committee Meeting 1- Process & Tools. October 25, 2011

Transcription

1 Rezoning Study -Committee Meeting 1- Process & Tools October 25, 2011

2 Welcome Tonight s Agenda 6:00-6:15 Welcome and Introductions 6:15-7:00 Overview of Project and Tools Available 7:00 7:40 SWOT Exercise 7:40 7:50 Selection of Chair / Co-Chair 7:50-8:00 Discuss next steps and adjourn

3 Welcome Tonight s Three Goals: Tonight s Goals #1. Provide orientation to committee on how to utilize Background Report, and cover key sections. #2. Perform SWOT Exercise related to Richmond Public Schools Rezoning #3. Select Committee Chair / Co-Chair

4 Orientation - Schedule and Meeting Structure- - Project Goals - - Redistricting Procedural Guidelines - - Background Report -

5 Meeting Schedule

6 Orientation Page 3 of Background Report Schedule & Meeting Structure Schedule: page 3 of Background Report. If you are going to miss some meetings Contact RPS or Cropper ASAP to notify. rezone@richmond.k12.va.us TASK I: Demographic Study TASK II: Capacity Development TASK III: Rezoning Criteria / Guideline Development Data Collection Data Analysis / Assimilation Internal Logistics Planning with RPS Committee Application Development Committee Application Review / Selection Background Report Development Baseline Options Development Community Forum #1 (3 locations): Present Project Process, Criteria, Timeline, and Redistricting Objectives to Community. Information meeting to public, without public comments. Rezoning Meeting Series 1 - Orientation Rezoning Meeting Series 2 - Review Background Data, Introduce Baseline Options Rezoning Meeting Series 3 - Discuss Background Data & Baseline Options, Q&A Rezoning Meeting Series 4 - Options Development, Prepare for Community Forum #2 School Board Process Update Community Forum #2 (3 locations): Present Preliminary Rezoning Options to Community for Comment/Feedback Rezoning Meeting Series 5 - Options Development Rezoning Meeting Series 6 - Options Development, Prepare for Community Forum #3 Community Forum #3 (3 locations): Present Updated Rezoning Options to Community for Comment/Feedback Rezoning Meeting Series 7 - Review Forum Results, Begin Recommendations Rezoning Meeting Series 8 - Finalize Recommendations & Prepare for Board Presentation Table 2. Process & Timeline for Richmond Public Schools Rezoning Study Aug. Jan. Sept. '11 Oct. '11 Nov. '11 Dec. '11 '11 '12 Sept. 22, 2011 TASK IV: Rezoning Oct. 25, 2011 Nov. 15, 2011 Dec 13, 2011 Jan 10, 2012 Feb. '12 Feb 6, 2012 Feb 15, 2012 Feb 28, 2012 Mar. '12 Apr. '12 May '12 June '12 Mar 13, 2012 Mar 27, 2012 Apr 17, 2012 May. 8, 2012 Presentation of Final Recommendations to the Board of Education May 21, 2012 School Board Public Hearings May 29 & 31, 2012 School Board Vote on Recommendations June 18, 2012

7 Rezoning Study Project Goals

8 Project Objectives Why We re Here 1. Richmond Public Schools is building new schools as part of the Building a Better Richmond program. a) 2 new elementary schools opening in January 2013 b) 1 new middle school opening in January 2014 c) 1 new high school opening in January Richmond Redevelopment and Housing Authority is slated to build a new Overby-Sheppard Elementary school on the existing site. Planning and implementation is not in control of RPS and is uncertain. 3. Changes in demographics and population over time have created imbalances in building utilization amongst various schools within the district. a) Some are over utilized while others are underutilized 4. Many of the buildings are in need of modernization or replacement, and there could be potential consolidation opportunities which can better save on costs. 5. These factors have created the need to take a comprehensive look at the existing Richmond Public School zones and facilities.

9 Guiding Principles / Criteria Why We re Here Balance Building Utilization Minimize the impact on students Use major roads and natural boundaries whenever feasible to define attendance zones

10 Guiding Principles / Criteria Why We re Here Maximize walkability Establish clear feeder patterns and continuity Make all efforts to ensure efficient system of school bus transportation Make all efforts to establish contiguous zones Make all efforts to minimize the split of identifiable community components such as apartments and subdivisions.

11 Background Report

12 Orientation Background Report Background Report Two goals: 1. Expand the extensive knowledge of each committee member. 2. Help committee members share a message that is consistent & accurate.

13 Orientation Background Report Background Report Please be familiar with the entire report and note some key sections: Rezoning Study Procedural Guidelines (p.2) Schedule (p. 3) School Capacity Tables (p ) Historical Membership Data (p. 49) Maps of Membership vs. Capacity & Census Tract Maps (pg. 30)

14 Interpreting Membership vs. School Capacity Maps

15 Orientation Page 9 of Background Report Interpreting Membership vs. School Capacity Maps Interpreting Membership vs. School Capacity Maps Please see page 9 for the Map Analysis section to help you interpret the maps in Appendix D.

16 Orientation Page 10 of Background Report & Appendix D Interpreting Membership vs. School Capacity Maps Interpreting Membership vs. School Capacity Maps Map Elementary School Membership vs. Capacity

17 Interpreting Census Tract Maps

18 Orientation Page 13 of Background Report & Appendix D Interpreting Membership vs. School Capacity Maps Interpreting Planning Block Maps Planning Blocks: small areas for examining student populations. Top label is P.B. ID#, bottom shows student count

19 Population Pyramids

20 Orientation Appendix E of Background Report Interpreting Population Pyramids Population Pyramids Richmond School District 2010 Census ,000 7, ,500 15,000 Males Females Population Pyramids: shows population distribution by age. Helpful in identifying future bubbles of students

21 Orientation Appendix E of Background Report Interpreting Population Pyramids Population Pyramids George Mason ES 2010 Census Males Females Population Pyramids: shows population distribution by age. Helpful in identifying future bubbles of students

22 Orientation Appendix E of Background Report Interpreting Population Pyramids Population Pyramids Fisher ES 2010 Census Males Females Population Pyramids: shows population distribution by age. Helpful in identifying future bubbles of students

23 Orientation Appendix E of Background Report Interpreting Population Pyramids Population Pyramids Ginter Park ES 2010 Census Males Females Population Pyramids: shows population distribution by age. Helpful in identifying future bubbles of students

24 Online Map Orientation

25 Communication Logistics

26 Communication Logistics Personal Information & Personal Information and Committee member names and assignments will be made available. No personal information of committee members will be released. RPS will create accounts for committee members stay tuned for further information. All s will be copied to RPS & Cropper. All communications are public record.

27 Communication Logistics Questions Direct questions you are unable to answer to either RPS or Cropper. Questions Refer inquiring community to this website and go to RPS Rezoning to answer questions about the rezoning process, schedule and a quantity of data and maps. Remember to refer to your Background Report.

28 Roles & Responsibilities Characteristics & Roles of Chair, Co-chair, and Secretary You ll be selecting the Chair, Co-chair and Secretary tonight, so please consider the following

29 Roles & Responsibilities Characteristics & Roles of Chair, Co-chair and Secretary Chair Co-chair Secretary Characteristics Strong leadership skills Outgoing Public speaking Able to negotiate Has time to serve in this expanded capacity Strong leadership skills Outgoing Public speaking Able to negotiate Has time to serve in this expanded capacity Strong organizational skills Has time to serve in this expanded capacity Roles Provide leadership and vision to the committee Attend committee meetings Assist HCPS and Cropper GIS in presentations Advise and assist chair Fill-in for Chair when absent Attend committee meetings Assist RPS and Cropper GIS with presentations Take minutes/coordinate minutetaking with others Coordinate information sharing with RPS & Cropper GIS staff

30 General Announcements and Upcoming Schedule

31 General Announcements & Upcoming Schedule October - November 2011: Upcoming Events Sun Mon Tue Wed Thu Fri Sat Committee Meeting 6:00-8:00 pm November Committee Meeting 6:00-8:00 pm

32 Q & A After Q & A we ll perform a SWOT exercise, then select chair, co-chair, and secretary before we adjourn

33 Introducing SWOT Analysis

34 Introducing SWOT Analysis SWOT Analysis Strength-Weaknesses-Opportunities-Threats Analysis is a tool for investigation, decision making & brainstorming. SWOT Analysis The basis of SWOT Analysis is a simple four cornered grid.

35 Introducing SWOT Analysis SWOT Analysis SWOT Analysis, continued First, we ll divide the committee into 2-3 groups. Record analysis on SWOT grid. We ll then share highlights of SWOT analysis with overall committee. SWOT Analysis Question: What should the committee consider as it rezones for the new elementary schools, middle school, and high school? This question is on your SWOT grid.

36 Select Chair / Co-Chair See you next meeting on November 15, 2011! Same time, same place

37 Recommended Process & Timeline for Rezoning (In Months) TASK I: Demographic Study TASK II: Capacity Development TASK III: Redistricting Criteria / Guideline Development Data Collection Data Analysis / Assimilation Internal Logistics Planning with RPS Committee Application Development Committee Application Review / Selection Background Report Development Baseline Options Development Community Forum #1 (4 locations): Present Project Process, Criteria, Timeline, and Redistricting Objectives to Community. Information meeting to public, without public comments. Rezoning Meeting Series 1 - Orientation Rezoning Meeting Series 2 - Review Background Data, Introduce Baseline Options Rezoning Meeting Series 3 - Discuss Background Data & Baseline Options, Q&A Aug. '11 Sept. '11 Oct. '11 Nov. '11 Dec. '11 Jan. '12 Feb. '12 Mar. '12 Apr. '12 May '12 June '12 Sept , 2011 Oct. 4-5, 2011 Oct. 25, 2011 Nov. 15, 2011 Dec 13, 2011 Rezoning Meeting Series 4 Jan 10, Options Development, Prepare for Community Forum #2 School Board Process Update Feb 6, 2012 Community Forum #2 (3 locations): Present Preliminary Rezoning Options to Community for Comment/Feedback Rezoning Meeting Series 5 - Options Development Rezoning Meeting Series 6 - Options Development, Prepare for Community Forum #3 Community Forum #3 (3 locations): Present Updated Rezoning Options to Community for Comment/Feedback Rezoning Meeting Series 7 - Review Forum Results, Begin Recommendations Rezoning Meeting Series 8 - Finalize Recommendations & Prepare for Board Presentation TASK IV: Rezoning Feb 15, 2012 Feb 28, 2012 Mar 13, 2012 Mar 27, 2012 Apr 17, 2012 May. 8, 2012 Presentation of Final Recommendations to the Board of Education May 21, 2012 School Board Public Hearings May 29 & 31, 2012 School Board Vote on Recommendations June 18, 2012

38 Process & Timeline for Rezoning (In Months) September 6 September 22 September 23 October 4 October 5 October 10 October 18 October 25 November 15 December 13 January 10 February 6 February 15 February 28 March 13 March 27 April 17 May 8 May 21 May 29 May 31 June 18 School Board Presentation Community Meeting 6:30-7:30 p.m. Holton Elementary School Community Meeting 8:00-9:00 a.m. Thompson Middle School Community Meeting 6:30-7:30 p.m. Chimborazo Elementary School Community Meeting 6:30-7:30 p.m. Thomas Jefferson High School Committee Applications Due Notify Committee Members of Selection Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center School Board Work Session 4:00 p.m. Community Meeting 6:30 7:30 p.m. Thompson Middle School Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Community Meeting 6:30 7:30 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Committee Meeting 6:00 8:00 p.m. Richmond Technical Center Rezoning Presentation to School Board School Board Public Hearing on Rezoning Proposal 6:30 p.m. George Wythe High School School Board Public Hearing on Rezoning Proposal 6:30 p.m. John Marshall High School School Board Vote on Rezoning Proposal