Breaking Down the Silos

Transcription

1 Breaking Down the Silos Location, Location, Location MaineDOT GIS-T Symposium Houston, TX 2008

2 Overview A Little Maine Humah! (Humor) Organizational Issues Executive Dashboard Project GIS Repository process GIS Solution for Dashboard

3 Morning Sentinel ATTACK OF THE CAR-EATING POTHOLES, 3/4/08

4 Organizational Silos Systematic lack of communication Working with blinders No enterprise management perspective

5 Other Contextual Issues Term Limits Centralization of IT Services Centralization of Financial Services Budget cuts and constraints HR capacity limitations

6 Maine GIS Stakeholders Chief Information Officer (Formerly Information Services Policy Board ) MeGIS Agencies/AITDs GIS Stakeholders (Formerly GIS Executive Council) OIT-GIS Services Manager University of Maine System GIS Web Services Committee staff from the Office of Information Technology GIS and ADAM groups, and representatives from state agencies Duties Create Administrative Group Appoint Administrative Group chair Develop technical specifications for ArcServer and Google Earth and add additional software as required. Develop proposed rate structure to maintain hardware and software platforms and support staff requirements. Develop proposed rate structures for application development by OIT staff. Training GeoLibrary Board Legislature Reps Agency Reps Judicial Reps GIS Stakeholders GIS Web Services Administration Group Staffed by MeGIS Duties Report to Web Services Comm. Make Final Tech Decisions software installations, licensing and software upgrades Duties Policy Making Strategic Plan Implementation Provide resources to Web Services Committee and Administrative Group

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8 Driving Business Needs Management getting inconsistent answers Reporting tools available were focused on single bureau use Want to answer these questions How much money do we have? How much work are we getting out this year, compared to last year? Are our costs rising, falling, or staying the same?

9 Driving Business Needs The purpose of the Dashboard project is to provide a means for ongoing access to consistent, accurate information about Departmental functions, needs and resources.

10 Oracle BI Suite Enterprise Edition Unified Business Intelligence Infrastructure Interactive Dashboards Reporting & Publishing Ad-hoc Analysis Proactive Detection and Alerts Disconnected Analytics MS Office Plug-in Simplified Business Model and Abstraction Layer Oracle BI Server Intelligent Caching Services Multidimensional Calculation and Integration Engine Intelligent Request Generation and Optimized Data Access Services OLTP & ODS Systems Data Warehouse Data Mart SAP, Oracle PeopleSoft, Siebel, Custom Apps Files Excel XML Business Process

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15 Informed Decision Making Information about what you do is just as important as the work you do.

16 Enterprise GIS Data Standards Requirements GIS Data Contact, Attribute Data Contact and Data owner -by Unit(s) or Individual(s). Entities and their roles and responsibilities need to be recognized Department-wide (especially by supervisors of the contacts and owners).

17 Enterprise GIS Data Standards Complete Metadata in Compliance With the Federal Geographic Data Committee (FGDC) Metadata Standard. Documented Maintenance Plan Serves Business Needs for Multiple Users

18 Java Script Iframe Dashboard Request Data Model Using Oracle Spatial operators to create data for dimensions in the BI repository Weekly refresh with warehouse Handle Spatial and non-spatial data

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22 Consensus that only data from the Dashboard would be used Recognition that only data from the dashboard would be used. We have seen organizational changes, data quality management practices evolving and the creation and usage of a central GIS repository.

23 Assets Asset Information Asset Group Asset Type Model Asset ID/ Location Location Money Fund Appropriation Account Line Item Type C&O Work Work Group Work Type Scope

24 Data Warehouses (where less-than-realtime information can be used) Eg. FACT, TIDE Spatial Repository Plans, Document & Image Repositories System Architecture for TIM process and Information Model

25 Information Plan What s Next? Data Governance and IT Portfolio Management Performance Measurement Any Questions??????