KSS GLOBAL STANDARD. Supplier Request for Engineering Approval (SREA) Procedure KSS 701

Transcription

1 KSS GLOBAL STANDARD Supplier Request for Engineering Approval Procedure KSS 701 Document No: Author: Alexandru Iedu Christa Kerlin Joachim Verheugen Approved by: Kevin Gillis Todd Gross Rodolfo Ventresca Document History Revision: Release Date ECP No. Modification October March June /30/ Replace the general word SREA with Temporary Deviation and Permanent Change in order to make a difference between these two situations and the action to be taken. Under chapter 6.5, was replaced Supplier Quality Engineer with Plant Quality Engineer. Revised responsibilities; Update Definitions/Abbreviations chapter. Include KSS number Improved with regards to format, spelling. Updated approval list. Change position name from SDE to SQE. Update to new KSS procedure standard format Revised Responsibilities; Process Clarification; Update to accommodate Matrix Approval Process; Global Implementation; Updated Logo 01 01/13/ A Release as North American (formally Corporate ). Doc. no: Rev. 5 Page 1 of 7 Uncontrolled copy printed: 15-Oct-2014

2 Table of Contents INTRODUCTION PURPOSE SCOPE RESPONSIBILITY DEFINITIONS / ABBREVIATIONS PROCESS MAP PROCEDURE SREA CREATION AND SUBMISSION SREA DURATION REVIEW OF SREA PDM SYSTEM DATA INPUT DISPOSITION OF A SREA EMERGENCY APPROVAL SREA REJECTION DISTRIBUTION TRACKING KSS INTERNAL PRODUCT AND PROCESS DEVIATION REFERENCES (RELATED DOCUMENTS) APPENDICES...7 Doc. no: Rev. 5 Page 2 of 7 Uncontrolled copy printed: 15-Oct-2014

3 Introduction Establish a standard procedure for suppliers to communicate their requests for process or product changes and deviations, including rework and the corresponding approval process of such requests by Key Safety Systems. The SREA is an exception and should only be used if all other possibilities to correct the issue have been exhausted. 1 Purpose This procedure applies to all components, materials, processes and packaging supplied to Key Safety Systems locations. 2 Scope All Key Safety Systems facilities. 3 Responsibility Supplier: Notify KSS facility of justification for SREA, prior to submission. Complete all fields noted as Supplier to Complete This Section on page one of the SREA Form and the Submission Checklist on page two of the SREA Form. Compile the required supporting documentation as detailed in the submission checklist located on page two of the SREA Form. Provide the completed SREA Form and all supporting documents to the SQA at the affected KSS facility. Plant SQA: Receive SREA from Supplier. Review content of SREA and supporting documents. Reject the SREA if is not correct/complete filled, or the supplier request cannot be accepted. If the SREA is accepted by the SQA, load the SREA and supporting documentation into the system for evaluation process. Determine required signatures for SREA approval. Track approval process. Distribution of decision SREA to supplier. Doc. no: Rev. 5 Page 3 of 7 Uncontrolled copy printed: 15-Oct-2014

4 Track corrective action implementation. Track SREA expiration, in case of Temporary Deviation for limited time. Plant Quality: Required SREA approval. Determine if customer approval / notification is required and coordinate requests for customer approvals as applicable per customer requirements. (Ref. AIAG Production Part Approval Process PPAP 4 th Edition, Section 3 Customer Notification ). Provide customer approval / notification documentation to SQA for inclusion with the SREA documentation. Engineering Manager: Required SREA approver. Release updates of drawings as required, in case of Permanent Change. Purchasing Commodity Manager: Required SREA approver. 4 Definitions / Abbreviations ECP Electronic Change Process SREA SQE Supplier Quality Engineering SQA Supplier Quality Assurance PDM Program Data Management 5 Process Map Please see details in procedure. Doc. no: Rev. 5 Page 4 of 7 Uncontrolled copy printed: 15-Oct-2014

5 6 Procedure 6.1 SREA Creation and Submission The Supplier initiates an SREA to gain approval for a change from what was previously PPAP approved (process, design, manufacturing location, etc.) - Permanent Change or a product deviation from the applicable drawing and / or specification - Temporary Deviation. The SREA submission shall include a completed SREA Form (suppliers should reference the latest Key Safety Systems Quality First Supplier Requirements Manual). It shall also include a proposed Qualification Plan for Permanent Change or corrective action plan for Temporary Deviation. This submission should be sent to the applicable plant SQA. If the SREA is submitted to address a non-conformance due to tool or process capability, statistical capability studies supporting the request must accompany the submission. 6.2 SREA Duration SREAs for Temporary Deviations can be approved for a maximum of 90 days. Further limitations can be applied via the part quantity restriction within the 90 days requirement. Extensions to a temporary deviation are not permitted, only in cases where initially was agreed by KSS that the corrective actions defined require more than 90 days. No permanent deviations are permissible. SREAs for Permanent Change must be accomplished by a drawing change. A request for a Temporary Deviation can accompany a request for a Permanent Change to allow for time to release updated drawings. Permanent Change, once approved, has full effects, until print-to-part activities are closed and updated drawing is released. 6.3 Review of SREA The responsible plant SQA shall review the SREA for completion, adequate supporting documentation and qualification or corrective action plans plan with timing and responsibilities, by case. Under no circumstances shall an SREA be used to implement a Key Safety Systems initiated Design Change. Such changes shall be implemented in accordance with applicable procedures; SREAs are to be used for supplier generated issues only. 6.4 PDM System Data Input The responsible SQA shall initiate the SREA in the PDM system and input all relevant information (Ref. PDM User Guide SREA / Deviation Creation). In addition, the SQA shall scan and check-in the original SREA Doc. no: Rev. 5 Page 5 of 7 Uncontrolled copy printed: 15-Oct-2014

6 document and any required supporting documents or customer approval documentation as applicable. 6.5 Disposition of a SREA The PDM Administrator determines the appropriate approvers and prompts PDM system to request their approval of the SREA, based on the data input by the SQA. The SQA shall interact with these individuals to ensure timely disposition of the SREA. SREAs must be approved as written with no modifications. SREAs should not be approved for deviations that can be avoided. The following responsibilities apply to each function during the SREA disposition process: SQA: Ensure the SREA form is completed properly and supporting documentation is sufficient. Ensure that there is a defined and reasonable time or quantity limit, and corresponding action plan with timing and responsibilities for closure of Temporary Deviation requests. Ensure that the request is necessary and does not create a manufacturing concern. Ensure that customer approval / notification is completed, as applicable Ensure that all required signature approvals are gained before supplier is given approval to ship. If the Permanent Change or Temporary Deviation is approved, signed SREA form, distribute the signed file to supplier. Engineering: Ensure that the request is technically valid and does not pose risks to the function of Key Safety Systems products. Ensure that the corrective actions are adequate and any Key Safety Systems responsibilities will be met prior to expiration of the SREA. Plant Quality Engineer: Ensure that customer approval / notification is completed, as applicable. Ensure that the corrective actions are adequate and any Key Safety Systems responsibilities will be met prior to expiration of the SREA. Commodity Manager: Ensure that the request is commercially valid. Ensure that Bank Build plans and PPAP submission timing (as applicable) allow for seamless transition while continuing meeting KSS production requirements. For requests for change in manufacturing location, verify that proposed Supplier Manufacturing Location is approved by KSS. Doc. no: Rev. 5 Page 6 of 7 Uncontrolled copy printed: 15-Oct-2014

7 6.6 Emergency Approval If an Emergency Approval is required outside normal business hours in order to preserve production, the Vice President of Quality (or his / her designated proxy) may issue interim approval for temporary deviation. After issuance of interim approval, the SREA shall continue through the standard approval process. 6.7 SREA Rejection If, for any reason an SREA is rejected, the person rejecting the SREA shall provide a detailed reason for rejection in the PDM system. The SQA shall coordinate the resolution of the issue and provide revised SREA for approval, or notify the supplier of the official rejection, as applicable. 6.8 Distribution The distribution of the SREA form to the supplier is the responsibility of the SQA exclusively. It is to occur only after final disposition from all required functions in the PDM system. The distribution shall also be made, via PDM notifications, to the following Key Safety Systems individuals: SREA Approvers, Logistics / Material Planning organization at the affected plant, Incoming Inspection organization at the affected plant, responsible SQE, and Commodity Manager. Additional distributions to the parties who have been assigned responsibility for actions discussed in the SREA, shall be made by the Plant SQA as required. 6.9 Tracking The SQA is responsible to follow-up to ensure closure of all SREAs prior to expiration and to address any issues preventing closure KSS internal Product and Process Deviation Any deviation related to a KSS Internal Manufacturing Process or Product is described in the document Manufacturing Deviation Procedure. 7 References (Related Documents) KSS Quality First Manual, Document # SREA Form # Manufacturing Deviation Procedure # PDM User Guide SREA / Deviation Creation 8 Appendices None Doc. no: Rev. 5 Page 7 of 7 Uncontrolled copy printed: 15-Oct-2014