10. Management Reporter Financial Report Writer

Transcription

1 10. Management Reporter Financial Report Writer

2 Overview The purpose of this section is to demonstrate the financial report writer Microsoft Management Reporter (MR). MR will provide the ability to consolidate both balance sheets and income statements of the reporting entities. In the prototype, a consolidating balance sheet and income statement are demonstrated. For data, journal entries were entered for ASU to provide information on which to report both actual and budget. 2

3 Management Reporter Overview Management Reporter allows users to create quality financial statements. It utilizes the Row-Column-Tree concept where one row layout can be created and used on multiple reports. For example, one row layouts can be created for an income statement providing Revenues, direct costs, contribution margin and overhead expenses to calculate net income. Then, the row format can be used with various different column layouts to create a monthly trend income statement, a month and year to date income statement, a budget to actual comparison income statement, a department income statement, etc. Trees can be used like organizational charts and then report on a department, a group of departments, a division, product line or total company without creating individual reports for each. From the report, either the web view or the report viewer screen, drill down abilities allow the user to drill down to the source documents. The following pages will demonstrate these options. 3

4 Report Output Reports can be output to: A Web Viewer A Report Viewer 4

5 Web Viewer MR will also send reports to a web viewer giving the recipient ability to drill down, export to excel, print, etc. directly from the web. MR software is not required. 5

6 Report Viewer much like a PDF but allows same functionality within MR viewer 6

7 Report Viewer - Ability to drilldown into the report transaction details, add comments, export, , etc. Allows viewer options such as with Web Viewer as well as able to see past versions of reports 7

8 Aviation Specialties Unlimited Balance Sheet 8

9 Statement of Financial Condition Balance Sheet Results 9

10 Management Reporter Report Definitions BS02- Current Month BS defines what information is used for the report. What company, period, row, column, etc. will be used for the report. Row and Column layouts used 10

11 Row Definition (layout)- partial Defines what information is displayed down the report 3/12/

12 Column Definitions (layout) Defines what information is displayed across the top of the report in this balance sheet, only the current month is displayed. 12

13 Aviation Specialties Unlimited Income Statement 13

14 Income Statement Monthly Trend 14

15 Management Reporter Report Definition IS01-Monthly Income Statement With Financial, Accounting, & Transactions selected, report will allow the user to drill down to the transaction level in the GL. Defines which rows, columns, and trees to use. 15

16 Row Definition IS01-Income Statement (sample) Template that specifies the content of each row in a Management Reporter report. 16

17 Column Definition Monthly Income Statement Specifies the content of each column in a Management Reporter report. Note: only the months equal to or less than the current period are displayed. 17

18 Column Definition Month and YTD Different Column definition can be linked to the same Row definition to provide a different report. This column definition only shows the month and YTD. 18

19 Resulting Report using Month and YTD column and same row as Monthly Income Statement 19

20 Budget Vs. Actual Income Statement Using this column definition, another IS iscreated 20

21 Resulting Report - using Budget vs Actual column and same row as Monthly Income Statement (sample section of report) 21

22 Aviation Specialties Unlimited Report Options 22

23 Report Definitions There are many options and settings to creating a report The following screens will show the Report screen tabs and briefly describe them. Report tab Output and Distribution Headers and Footers Settings 23

24 Report Definitions Report Tab Period to run Rows, columns and Trees. 24

25 Report Definitions Output and Distribution Tab Controls were reports are stored on the Network. Option could be a SharePoint site in a web View to automate financial package distribution. Also has settings on how report is converted to Excel. 25

26 Report Definitions Headers and Footers Tab Logo stored in Images and attached to first section Controls what headers and footers are printed on each report. Can be configured to be changed based on company or department generated. Making the heading relational, they automatically update depending on report parameters. 26

27 Report Definitions Settings Tab Controls how the report make calculations and displays information. 27

28 Report Definitions Other button on Settings Tab Controls margins and other printing parameters. 28

29 Reporting Tree Definition Trees are the key to providing relevant financial information to all responsibility centers of an organization. For this demo, only one subaccount (department) was shown. However, using Reporting Trees, reports and be ran for individual departments, groups of departments, or product lines, depending on how subaccounts are utilized. The following screens show examples of trees and possible consolidation report. 29

30 Reporting Tree Departments Reports can be ran at any level somewhat like an organization chart. Example: A report can be ran to include all G&A or just Facilities only. 30

31 Reporting Tree Product Lines Example: A report can be ran to include all product lines or just Product Sales 31

32 Sample Consolidation Report 32

33 Other Report Controls Report Groups Ability to create Groups of reports such as a board packet to include multiple reports. Balance Sheet Income Statement Monthly Trend Month and YTD Consolidated Cash Flow Statement By running one Group, all reports are created at once. 33

34 Other Report Controls Report Schedules Ability to set schedules so the board packet can automatically be ran at a specified frequency, time and date. 34

35 Other Report Controls Report Security Setup user rights to view, run, modify, create, etc., reports in MR. 35