IMPLEMENTATION OF SAP S/4 HANA PUBLIC CLOUD JAYA GROCER, MALAYSIA

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1 IMPLEMENTATION OF SAP S/4 HANA PUBLIC CLOUD JAYA GROCER, MALAYSIA

2 ABOUT US Jaya Grocer was founded in 2007 by individual who had the vision for a good value supermarket grocer to meet the discerning appetite of Klang Valley residents for quality household food products and goods for their everyday needs. We have more than 20 outlets for the past 10 years and become the largest premium supermarket in Malaysia and continue growing and serving our customers. We are the first supermarket to introduce Malaysians to the "Grocerant" experience - fresh from the store, freshly cooked and served concept. With Jaya Grocer Online, we are a one-stop online centre for all your daily needs.

3 WHY NEW ERP FINANCE MODULE IS REQUIRED? Lack of business process automation which requires a lot of manual data entry Manual intervention and data massaging after receiving files from front end systems, which is prone to human error Lack of visibility on data massaging due to different database No integration from any system, e.g. Point of Sales (POS) & inventory system Manual posting of sales, collection, purchases, inter branch transfer, inventory, etc. based on report from POS system, hardcopy. 4 databases due to current capacity of the finance system not able to support

4 WHY NEW ERP FINANCE MODULE IS REQUIRED? Solutions Automation in business processes where possible, such as payment transactions Files from front-end systems are uploaded into the proposed system Period end closing on-time, for better transparency and facilitate accurate decisionmaking Automation of accounting task (invoice matching, depreciation, cash management, etc.) Financial data to be interfaced from other system to finance system Provide timely and accurate financial information to management for decisionmaking

5 WHY SAP S/4 HANA CLOUD? Cheaper Cost - No hardware cost, no maintenance cost, less IT headcount - Less cost on Application Management Services (AMS) - Lower total cost of ownership (TCO) Digital Transformation - From manual input to automation - Anytime and anyplace access to the financial data - Timely or real time information Quick Implementation - Only require 4 months to complete the project (Discovery -> Realize -> Deploy -> Run) even lack of IT competence for support & finance staff no experience Latest Version and Features - Up-to-date IT infrastructure - Follow latest technology trend in order to remain competitive in today s fast paced dynamic business environment

6 WHAT IS THE RETURN / BENEFITS? ACCOUNTS CLOSING Change of quarterly closing to monthly closing (25 days after month end) Target to take 20 days to perform monthly closing by end of the year Provide more up-to-date information in this fast paced industry SYSTEM AUTOMATION Integration with third party POS for invoice matching Integration with inventory system & POS for revenue, sales collection, inter branch transfer & purchases PRODUCTIVITY & EFFICIENCY Headcount has been maintained with 4 more store openings Previously recruiting 1 additional headcount for a new outlet Productivity of the finance team has increased whilst maintaining team morale

7 WHAT WERE THE CHALLENGES? Migration of existing Finance ERP to HANA on Cloud Resources + Template (Upload) + Master Data <Resolved within one month> Problem occur after the quarterly update Fail to create GL account <Resolved within two months> Unable upload general journal entries <New issue> GST report not able to be generated <New issue> Duplicate invoice is not blocked for integration Interfaces from POS with duplicate invoices gone through SAP for posting <Resolved within one week> Standard report or invoice not fulfill expectation or requirement - Aging report only consist of top 10 customers - Statement of account no address and company name - Tax invoice format is not in line with local statutory requirement <10 mandays>

8 WHAT ARE THE NEXT STEPS? SAP FIORI ANALYTICS To allow board of directors & key management personnel to access and view the financial information or non financial information ANYTIME & ANYWHERE BUSINESS TO BUSINESS (B2B) PLATFORM Collaboration platform to allow electronic trade documents (E-PO, E-DO, E- GRN, E-Invoice, E-Remittance Advise, E-CN/DN, etc.) exchange between retailers and suppliers Platform to synchronize item master data and communicate with suppliers Cost savings, speed, accuracy, security, system integration & data sync SUPPLIER FINANCING PROGRAM Integration between B2B platform, SAP & banking system Extension of retailer s payment terms and reduce days sales outstanding of suppliers Optimize retailer s cash flow and offer suppliers more predictable cash flow

9 THANK YOU