Engaged Learner and KS. Innovations in elearning Symposium June 8, 2005

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1 Engaged Learner and KS Innovations in elearning Symposium June 8,

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3 Integrated ning, Programming, Budgeting & Execution DEPSECDEF Oversight MID 913 Three DOD Decision Support Systems Effective Interaction is Essential Integrated Defense Acquisition, Technology, & Logistics Life Cycle Management Framework The Milestone Decision Authority may authorize entry into the acquisition process at any point, consistent with phase specific entrance criteria and statutory requirements Draft ver May 21, 2004 This chart is a classroom aid for Defense Acquisition University students. It provides a notional illustration of the interfaces among the three major decision support systems used to develop, produce, and field a system for national defense. Defense acquisition is a complex process, with many more activities than shown here, and many concurrent processes that cannot be properly displayed on a two-dimensional chart. Supporting information is on the back of this chart. For more detailed information see the Acquisition, Technology & Logistics Knowledge Sharing System ( Joint Capabilities Integration & Development System VCJCS Oversight CJCSI D Defense Acquisition System USD(AT&L) Oversight DoDD Joint Capabilities Integration & Development System (need driven) Functional Area Analysis Functional Needs Analysis D O T M L P F Concept Refinement Phase Technology Development Phase System Development & Demonstration Phase Production & Deployment Phase Operations & Support Phase Develop a system or increment of capability; reduce integration and manufacturing risk; ensure operational Execute a support program that meets operational support performance Refine initial concept. Develop Technology Reduce technology risk and determine appropriate set Achieve operational capability that supportability; reduce logistics footprint; implement human systems integration; design for producibility; requirements and sustains the system in the most cost-effective manner over its Development Strategy MS of technologies to integrate into a full system. MS ensure affordability and protection of critical program information; and demonstrate system integration, satisfies mission needs. MS total life cycle. Dispose of the system in the most cost-effective manner at the interoperability, safety, and utility. end of its useful life. A B System Integration System Demonstration C Low-Rate Initial Production Full-Rate Production/Deployment Sustainment Disposal Decision Points/Milestones CD DRR FRP CDD Capability Development DR Document Joint Capabilities Integration & Development System - Acronyms KPPs KPPs DoD Strategic CJCSI Chairman, Joint Chiefs of Staff DAB Defense Acquisition Board Guidance Instruction ICD Initial Capabilities Document System Threat Assessment System Threat Assessment CPD Capability Production Document IOC Initial Operational Capability Net-Ready Net-Ready IOC FOC Materiel Changes (CJCSI 3170) Oversight & Review Contracting Joint Operations Concepts Joint Operating Concepts Joint Functional Concepts Joint Integrating Concepts Integrated Architectures Ideas for Materiel Approaches Analysis of Materiel Approaches Alternative 1 DOTMLPF Changes (CJCSI 3180) Alternative 2 Alternative N Functional Solution Analysis ICD Service/JROC Validation & Approval AoA Integrated Baseline Review J-6 Interoperability & Supportability Cert. Information Support Service/JROC Validation & Approval Post Independent Clinger-Cohen Act Clinger-Cohen Act Analysis - Compliance (all IT) - Compliance (all IT) - Certification - Certification (MAIS) (MAIS) Exit Exit DAB/ ADM Criteria DAB/ MDA ADM ITAB Met ITAB MDA APB Criteria DAB/ ADM Met ITAB MDA Study Contracts DOTMLPF Doctrine, Organization, JROC Joint Requirements Oversight Council Training, KPP Key Performance Parameter Materiel, Leadership, Personnel, and Facilities Joint Functional Concept Joint Integrating Concept Integrated Architecture AoA Acq Technology Development Strategy Program Strategy Cost, schedule & performance goals & exit criteria for first tech demo Test Draft CDD Draft Source RFP Selection RFP RFP Request for Proposal KPP Technology Development Contract Acq CDD Initiate Evolutionary Acquisition Strategy Acquisition Strategy Program Structure Acquisition Approach Capability Needs T&E Considerations Risk Management Resource Management Life-Cycle Considerations Business Considerations AoA updated Draft Source RFP Selection RFP Threshold/objective tradeoffs Revised Performance Attributes System Development & Demonstration Contract Baseline Review Exit Criteria Met Joint Functional Concept Joint Integrating Concept Integrated Architecture Oversight & Review Acronyms ADM Acquisition Decision Memorandum FRPDR Full-Rate Production Decision Review AoA Analysis of Alternatives IOC Initial Operational Capability APB Acquisition Program Baseline ITAB Information Technology Acquisition Board CD Concept Decision LRIP Low Rate Initial Production DAB Defense Acquisition Board MAIS Major Automated Information System DRR Design Readiness Review MDA Milestone Decision Authority FOC Full Operational Capability KPP J-6 Interoperability & Supportability Cert. Information Support Service/JROC Validation & Approval CPD Evolutionary Acquisition Strategy Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) DAB/ MDA ITAB ADM Exit APB Criteria DAB/ ADM Met ITAB MDA Acq Acquisition Strategy Program Structure Acquisition Approach Capability Needs T&E Considerations Risk Management Resource Management Life-Cycle Considerations Business Considerations AoA updated n/a MAIS Draft Source RFP Selection RFP Threshold/objective tradeoffs Revised Performance Attributes Purpose of LRIP: Establish Production Base Ramp to Production Rate Produce systems for IOT&E LRIP Contract Integrated Baseline Review APB Acq Joint Functional Concept Joint Integrating Concept Integrated Architecture Exit Criteria Met B Clinger-Cohen Act - Compliance (all IT) - Certification (MAIS) DAB/ ITAB MDA Acquisition Strategy Program Structure Acquisition Approach Capability Needs T&E Considerations Risk Management Resource Management Life-Cycle Considerations Business Considerations AoA MAIS only Draft Source RFP Selection RFP DRR ADM Production Contract Integrated Baseline Review Validated and approved CDD and CPD for each increment of an evolutionary acquisition C Increment II B FRP Total Life Cycle Systems Management DRR C Increment III Post Deployment Performance Review Post Production Software Support Contracts Sustainment Contracts FRP Major Products Preliminary Integrated Architecture Best Materiel Approach(es) Preferred System Concept Tech Demos System Performance Spec Prototypes/ Engineering Dev Models Prototypes/ Engineering Dev Models Initial Production Baseline Low-Rate Initial Production Systems Final Production Baseline Full-Rate Production Systems In-Service Supports O&M Review Budget Review Defense Acquisition System (event driven) Logistics/ Sustainment Technical Systems Engineering Test & Evaluation Supportability Define Supportability Objectives CD Evaluate Product Support Capabilities A Refine Supportability Objectives/ Constraints Develop Initial Product Support Strategy Interoperability Footprint reduction Supply Chain Mgmt Product Support LCC Optimization Elements B DRR Demonstrate Product Support Capability Footprint Reduction Supply Chain Management Product Support Elements INPUTS OUTPUTS INPUTS OUTPUTS INPUTS OUTPUTS Performance Based Logistics (PBL) Strategy (Preferred Product Support Approach) ICD Prelim Sys Spec ICD & Draft CDD Sys Performance Spec Sys Performance Spec Initial Prod Baseline AoA Preferred Sys Concept Exit Criteria Performance Based Business Case Product Support Integrator/ T&E Strategy LFT&E Waiver Request Test Reports Exit Criteria Exit Criteria Validated Sys Support & Agreements Analysis Product Support Provider SEP TEMP TEMP Alternative Maintenance & Support & Maintenance T&E Strategy Validated Sys Support & Maintenance Objectives & Elements of Product Logistics Concepts Concepts & Technologies Support & Maintenance Maintenance Objectives & Requirements Logistics & Technical Acronyms Support Requirements APB ASR Alternative Systems Review Inputs to: Risk Assessment Concepts & Technologies SEP PESHE PPP TRA CDD BLRIP Beyond Low Rate Initial ProductionOT&E Operational Test & Evaluation -draft CDD SEP TRA AoA Inputs to: SEP CDR Critical Design Review OTRR Operational Test Readiness PESHE -AoA SEP -IBR -ISP -STA -CDD ISP CI Configuration Item Review Inputs to: -TDS TDS -Acq Strategy TEMP DT&E Developmental Test & Evaluation PESHE Programmatic Environment, -CPD -STA -ISP -Cost/Manpower Est. -Affordability Assessment EDM Engineering Development Model Safety & -Cost/Manpower Est. -Cost/Manpower Est. EOA Early Operational Assessment Occupational Health Evaluation ESOH Environmental, Safety & Occupational PDR Health Preliminary Design Review FCA Functional Configuration Audit PCA Physical Configuration Audit FMECA Failure Mode Effects & Criticality Analysis PRR Production Readiness Review ASR SRR FOT&E Follow-on Test & Evaluation PPP Program Protection SVR PRR FTA Failure Tree Analysis RMS Reliability, Maintainability & Interpret User Needs, Analyze/Assess Interpret User Needs. Demo & Validate Sys Interpret User Needs, IOT&E Initial Operational Test & Evaluation Supportability Combined DT&E/OT&E/LFT&E Analyze Operational Concepts Versus Analyze Operational Concepts & Technology Refine System ISR In-Service Review SEP Systems Engineering Demonstrate System to Capabilities & Defined User Capabilities & Maturity Versus Performance Specs & JITC Joint Interoperability Test Command S&T Science & Technology Specified User Needs & Environmental Constraints Needs Environmental Constraints Defined User Needs Environmental Constraints LFT&E Live Fire Test & Evaluation SFR System Functional Review Environmental Constraints LCC Life Cycle Costs SRR System Requirements Review LORA Level of Repair Analysis STA System Threat Assessment Trades Analyze Trades Analyze Trades LRIP Low Rate Initial Production SVR System Verification Review Analyze SRR MTA Maintenance Task Analysis T&E Test & Evaluation OA Operational Assessment TEMP Test & Evaluation Master Develop Concept Assess/Analyze Develop System Perf TDS Technology Development StrategySystem DT&E, LFT&E & OAs, Demo/Model Develop System Performance (& Constraints) Concept & Verify (& Constraints) Spec & TRA Technology Readiness Verify System Functionality Integrated System Versus Functional Specs & Definition & Verification System Concept s Enabling/Critical Tech Assessment & Constraints Compliance Performance Spec System Verification Objectives Performance &Verification TRR Test Readiness Review to Specs SFR TRR FCA Decompose Concept Assess/Analyze Develop Functional Evolve Functional Demo System FMECA Integrated DT&E, LFT&E & Perf into Functional Concept System Definitions for Enabling/ Performance Specs into Functionality EOAs Verify Performance Definition & Versus Functional Critical Technologies & CI Functional (Design to) Versus FTA Compliance to Specs Verification Objectives Capabilities Associated Verification Specs and CI Verification RCM PDR Set Product Support Strategy Product Support Statutory/Regulatory Product Support Elements Source of Support -Supply Support -Training Legacy Considerations -Maintenance -Support Data -Manpower & personnel C Product Support Package/PBL Implementation Product Support Elements Supply Chain Management Support and Cost Baseline Contract for Sustainment (organic & commercial) OTRR Independent IOT&E Full-Up System Level LFT&E JITC Interoperability Certification Testing J-6 Interoperability & Supportability Validation INPUTS Test Results Exit Criteria APB CPD SEP TEMP Product Support Package Analyze Deficiencies To Determine Corrective Actions Modify Configuration (Hardware/Software/Specs) To Correct Deficiencies PCA OUTPUTS Production Baseline Test Reports TEMP PESHE SEP Input to: - Cost/Manpower Est. Verify & Validate Production Configuration FRP DR BLRIP Report to Congress LFTE Report to Congress Product Support/PBL Management Public-Private Partnering Continuous Tech Refreshment PBA Modifications Obsolescence Management Assessment of PSI/PSPs Configuration Control Supply Chain Management Data Management FOT&E INPUTS Service Use Data User Feedback Failure Reports Discrepancy Reports SEP Monitor and Collect All Service Use Data Trades Analyze Data to Determine Root Cause Pre-IOC & Post IOC Supportability Assessments OUTPUTS Data for In-Service Review Input to CDD for next increment Modifications/upgrades to fielded systems SEP Analyze Implement and Field Assess Risk of Improved System Operations & Sustainment Peacetime Joint Operations Training Crises Recycle/Reuse Reprocessing Disposal Disposal Landfill Most Acceptable Least Acceptable Decompose Concept Functional Definition into Component Concepts/ Assessment Objectives Assess/Analyze Enabling/Critical Components Versus Capabilities Decompose Functional Definitions into Critical Component Definition & Tech Verification Demo Enabling/ Critical Technology Components Versus LFT&E Waiver (if appropriate) LORA MTA Evolve CI Functional Specs into Product (Build to) Documentation and Inspection CDR Individual CI Verification DT&E Determine System Risk/ Hazard Severity Integrate & Test Corrective Action PMO Budget Estimate PMO POM Input Cost Cost Estimation Methods Analogy Develop Component Concepts, i.e., Enabling/Critical Technologies, Constraints & Cost/Risk Drivers Economic Analysis (MAIS Only) Develop System Concepts, i.e., Enabling/Critical Technologies, Update Constraints & Cost/Risk Drivers Economic Analysis (MAIS Only) CARD (Designated POE CCA ICE Programs) Full Funding in FYDP Affordability Assessment Parametric Fabricate, Assemble, Code to Build-to Documentation Cost Acronyms CARD Cost Analysis Requirements Description CCA Component Cost Assessment ICE Independent Cost Estimate MAIS Major Automated Information System POE Program Office Estimate RDT&E Research, Development, Test & Evaluation CARD (Designated Programs) POE CCA ICE Affordability Assessment Economic Analysis (MAIS Only) POE CCA ICE Engineering Affordability Assessment Develop Corrective Action Process Change Hardware/Support Materiel Change Actual Costs ning, Programming, Budgeting, & Execution Process RDT&E Advanced Technology Development RDT&E Adv Component Dev & Prototypes RDT&E Systems Development & Demonstration Types of Funds RDT&E Management & Support RDT&E Management & Support RDT&E Management & Support The Problem/Opportunity/DAU s Appropriated Funds To Support Contracts Mission: August Military Departments & Defense Agencies Train and provide job performance support to the AT&L workforce, on cradle to grave AT&L ning, Programming, Budgeting & Execution Acronyms POM/Budget Formulation POM/Budget Submit DoD Testimony DoD Appeals Allocation BCP Budget Change Proposals PCP Program Change Proposals PCP/BCP Prep PCP/BCP Submit FYDP Future Years Defense Program PDM Program Decision Memorandum MBI Major Budget Issue POM Program Objectives Memorandum September - November OMB Office of Management & Budget SLRG Senior Leadership Review Group PBD Program Budget Decision SLRG Reviews PDM(s) Strategic ning Joint Programming OSD & Joint Staff Joint ning Document Guidance Guidance Off Year Optional Off Year Optional Apportionment Final DoD PBD Cycle FYDP PBDs MBI processes National Military required Strategy October to field, April / May operate, maintain and retire weapon (biennial calendar driven) Budget updated FYDP and support systems October - November November December updated Congress Congress On Year OMB President s Authorization/ White National Security Strategy Budget Fiscal Guidance Budget to Authorization Appropriation Appropriation House Congress Committees Committees Committees Off Year Acts Passed January February (1st Monday) February - September ISSUES Procurement Operations & Maintenance

4 AT&L Performance Learning Goal Creating an Environment Where We Support the AT&L Workforce Before, During, and After Training Events Learning at the Point of Need Balancing Career Development With Performance Learning 4

5 DoD AT&L Knowledge Sharing System(s) AKSS GSA & Hill FARSITE Acquisition Policy Center With JCIDS, 5000, PPBES Hot Topics Defense Acquisition Guidebook Continuous Learning Center Gateway to Policy, Processes, Tools and Experts Career Field and Business Process On-Line Knowledge Communities 5

6 The ACC is a nest of integrated collaborative spaces that includes: Communities of Practice Special Interest Areas Workspaces DAU Course Spaces 6

7 Collaborative spaces have their own identities focused on specific aspects; but they are also integrated where appropriate and there is overlap Mission Support Contracting Each is also a Mission Area in the MSC is a good example of this 7

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9 Discuss improvements to course Share Classroom Experiences Post Classroom FAQs Post & Update Course Materials 9

10 Interactive DoD 5000 Documents Defense Acquisition Guidebook System 10

11 Main Integrated Framework Chart View User / Visitor can Navigate via Tabs at the top or by clicking on a chart element 11

12 Decision Support System View User / Visitor can navigate using the Tabs at the top or by clicking on a Decision Support System 12

13 Phase View Click on a phase to view a single phase 13

14 Alphabetical Listing View Click on Milestone A 14

15 Search Tool Focused on AT&L Workforce Trusted Sites 15

16 Development Steps to Fully Functional AT&L Search Tool Full 2.0 Version ACQuire Tool Including Personalization for All Users FY06 RSS, and Video Search FY06 Subject to Funding Linked to the DAU Taxonomy Tables FY06 Develop Framework Chart Linking to Saved Searches September 05 Launch 1.0 Version of ACQuire September 05 Upgrade from Convera 7 to Version 8.1 Expanded and Applied to All DAU Web Page Applications August 05 Refined/Expanded using modified AKSS Advanced Search MAY 05 16

17 Communities of Practice and Web Enabled Document Gateways Accessing AKSS Repository of Objects 5000 & JCIDS Docs Maps/Charts SE Guide Logistics Guide DoD Glossary Of Terms Communities of Practice Draw From Repository Web Enabled Policy Documents, Charts and Guidebooks Link to Menu of Quality Knowledge Objects in Repository and CoPs CoPs MP&QA IT FE SE LOG S&T PM BCEFM CON GP T&E SAM PD KA KE FAC PROD PD KA KE FAC PROD DoD/DAU Knowledge Object Repository/Content Mgt System Mandatory Reference Library, DAU Course Materials, Student Generated Materials, Guidebooks/Handbooks 17

18 Workflow Learning Tool Start Aligned with OSD Product Support Guide Toolkit Goals: Provide PM & Logistics Managers with step by step process & readily available resources to support the design and implementation of PBL strategies. LOG CoP Access to: Explanations References Templates Examples Training LOG 235 CL Modules Expertise LOG CoP PBL CL Module 18

19 Resources AT&L Knowledge Sharing System (AKSS) Defense Acquisition Guidebook (DAG) Acquisition Community Connection DAU Community of Practice Implementation Guide The Why, What, and How ACC User Training Guide 19