Message from CEO. We look forward to working with you, and hope you will find your employment at Sunsoft Solutions a rewarding experience.

Transcription

1 Message from CEO We are pleased to welcome you to be a vital part of Sunsoft Solutions team! Starting a new position is an exciting time and we want to help you get acquainted with work culture at Sunsoft. At Sunsoft Solutions It s not a job - It's a career Sunsoft knows that our success, and the success of our clients, is in very large part to the quality of our team members. We recognize and reward individuals and project teams who deliver high value to our clients, and strive to provide them with challenging projects and professional development and training which enable each individual to reach his or her full potential. Our Employees are the founding pillars who support Sunsoft Solutions and we as a company understand them and are sensitive to their needs. Sunsoft Solutions is founded on core principals of team support, mutual dependence, personal fulfillment and the freedom to learn, grow and succeed. We offer an excellent work environment in which we consider our employees to be our most valuable assets, seek to help them achieve their career goals. Sunsoft's focus on its employees results in a positive team environment and provides a superior opportunity for career advancement. Sunsoft Solutions offers excellent employee benefits and industry standard compensation packages. Our policies have been made keeping in mind the peculiar business needs and we go that extra mile to ensure that we meet our employee expectations. Sunsoft Solutions is proud to offer an employee friendly work environment and can boast of cross cultural organization with strong business ethics. We look forward to working with you, and hope you will find your employment at Sunsoft Solutions a rewarding experience.

2 On boarding Checklist 1. Message from CEO 2. Accounting & Payroll 3. Human Resource 4. Marketing & Sales 5. Sunsoft Solutions contact list 6. List of documents to be filled Bank detail form Background check form Employee agreement Personal contact information I-9 W-4

3 SUNSOFT SOLUTIONS REFERRAL PROGRAM Sunsoft Solutions Employee referral program has been an important part of Sunsoft Solutions's success story during the past few years. Please submit referrals by sending an to will be contacted by Sunsoft Solutions via regarding acceptance as a "qualified" referral. The best part-you will receive a referral bonus of $500 after completion of 160 hours of work with Sunsoft Solutions by the referral.

4 Accounting & Payroll TIMESHEETS Every time you start a new project, an approved timesheets must be submitted either weekly, biweekly or monthly depending on your client timesheet approval process. Usually, you should receive a timesheet copy from tier 1 vendor or they will suggest otherwise. Accepted Forms of Timesheets 1. Screenshots of Timesheet Management System (if your client has a portal to enter hours to be approved). The timesheets must be approved or cleared by your hiring manager before submitting to us. OR 2. Vendor timesheet copy. Must be approved by your hiring manager. OR 3. Sunsoft Solutions timesheet copy. Must be approved by your hiring manager Timesheet Schedules 1. Weekly Timesheet : Must be approved and submitted to us no later than the following Monday before 12 pm EST 2. Biweekly Timesheet: Must be approved and submitted to us no later than 3 rd and 16 th of every month before 12 pm EST 3. Monthly Timesheet: Must be approved and submitted to us no later than 3 rd of next month before 12 pm EST Please note that all approved (signed) timesheets must be sent to invoices@sunsoftsol.com and a copy can be sent to vendor upon request. We will not be able to accept or honor unapproved (unsigned) timesheets EXPENSES 1. All project related expenses must be submitted in an excel format. If an expense sheet is not already provided by the vendor or client, please request the expense sheet from invoices@sunsoftsol.com 2. All expense excel sheet must accompany with receipt copies as claimed on the expense sheet 3. Any missing information or receipt may not be claimed

5 PAYROLL 1. Payroll is run Semi Monthly (15 th and 30 th of every month) for all employees. Payrolls are set up as Direct Deposit. Sunsoft Solutions uses ADP to run all payrolls. To setup your online ADP account, please contact Accounts at or 2. Before a payroll can be run, please ensure to have completed & submitted your W-4 and Bank Information form attached herewith. 3. When the payroll is initially setup through ADP, the first paycheck will be a live paper check that will be deposited to your account. Subsequent payrolls will be directly deposited to your bank accounts. 4. In order to run timely payrolls, approved timesheets must be submitted to invoices@sunsoftsol.com as per the above mentioned timesheet schedule. If there is a holiday schedule, please get the timesheets to accounts the previous day. Delay in timesheet submission and missing timesheets will get your payroll delayed. It will be your responsibility to submit timesheet on time. 5. When payroll is run it will be seen in your ADP Payroll account and bank account after 4:00 PM local time. 6. Payroll schedule: Example: Paycycle for an employee who joined company on February 1, Paydate Period start date Period end date 3/15/2015 2/1/2015 2/15/2015 3/31/2015 2/16/2015 2/28/2015 4/15/2015 3/1/2015 3/15/2015 4/30/2015 3/15/2015 3/31/2015 5/15/2015 4/1/2015 4/15/2015 5/31/2015 4/15/2015 4/30/2015 IMPORTANTACCOUNTING & PAYROLL NOTES 1. Every time your location changes to a different state, your new address needs to be updated with HR immediately. 2. Every time your tax deduction criteria changes, please send a revised W-4 to HR 3. Your ADP online account can only be setup after the first live check is run. 4. All your Pay Stubs and W-2 information is available in your account portal. You can view and print whatever you need from your account. Please use the following url to access your ADP Account. We would not send any hard copies of Pay Stubs in mail. 5. All Correspondence regarding payroll, timesheet & accounting must go to invoices@sunsoftsol.com or Other departments do not have access and authority to discuss details.

6 Human resource 1. LEAVE AND VACATION NOTICES Must be sent via to with specific dates and purpose. If travelling out of country, please contact or /5753 for specific document need. 2. CHANGE OF ADDRESS AND CONTACT INFORMATION Kindly inform HR department immediately if you are relocating or there is change in your residence address/phone number. All updates must be sent via to In event that the change of information is not reported to the company on time, we will send any correspondence required to the address we have on file. 3. HEALTH INSURANCE Sunsoft Solutions offers affordable Medical, Dental and Vision Insurance plan through Humana. Kindly send an to for details. 4. CHANGE OF PROJECT For accurate record keeping, project end dates must be reported to via soon after completion of project. Kindly copy and while sending QUESTIONS For any queries related to forms, contracts, immigration, health insurance etc. please contact HR department at /5753 or at Other departments do not have access and are not authorized / responsible to fulfill the request.

7 MARKETING & Sales Regardless if the project was obtained through the Marketing & Sales team effort or by your own, please make sure to keep the marketing & sales team informed about your progress in the project. The marketing & sales department can help in job search, project continuation, rate negotiations, business development, client relationship, conflict resolutions, project related inquiries & challenges faced during the project or location. They can also help with current or future project, employment questions and market research of your technologies or any new technologies that may be of any interest to you. You must reach out to or you can also reach your personal point of contact in the sales & marketing department from the list provided. 1. UNIVERSITY STUDENT HIRING Sunsoft Solutions has been actively hiring interns & full time university students and has a special hiring promotion for recent graduates. Please contact the program manager for further details at TRAINING Sunsoft Solutions offers a wide range of online IT Trainings that helps enhance the skills further or make a career change to different technology. To get more information on the Training Program, please contact the program manager at or training@sunsoftsol.com. The company periodically sends out flyers in about the training information. If you are interested to receive such information, please contact training@sunsoftsol.com to register your address.

8 Sunsoft Solutions CONTACT LIST In order to help your queries handled properly and timely, we highly recommend you to contact the appropriate departments. The response to your queries may get delayed or unresolved if they are NOT directed to appropriate departments. SUNSOFT SOLUTIONS - ACCOUNTS DEPARTMENT Name Designation Work Mail id 1. Venkat Kotapalli Sr. Accounts Payables invoices@sunsoftsol.com SUNSOFT SOLUTIONS HUMAN RESOURCE Name Designation Work Mail id 1. Shalini Chouhan Sr. HR Manager hr@sunsoftsol.com SUNSOFT SOLUTIONS MARKETING & SALES DEPARTMENT Name Designation Work Mail id 1. Swapnil Sheth VP-sales & Marketing marketing@sunsoftsol.com FOR ALL OTHER UNRESOLVED CONCERNS & BUSINESS INQUIRES Name Designation Work Mail id 1. Rajan Kalidindi CEO info@sunsoftsol.com