ACADEMIC AFFAIRS COUNCIL RETREAT ******************************************************************************

Transcription

1 ACADEMIC AFFAIRS COUNCIL RETREAT AGENDA ITEM: 19 F DATE: August 30-31, 2016 ****************************************************************************** SUBJECT: EAB Academic Performance Solutions During the EAB System s Forum meeting in July, central office staff previewed a new product under development which is designed to assist institutions when making informed decisions around a number of academic indicators. The Academic Performance Solutions platform functions similar to the Student Success Collaborative by providing academic leaders with interactive dashboards to track benchmarks at the institutional, college and department level. EAB representatives followed-up after the session with a variety of resources that some AAC members may find beneficial if they are exploring technology solutions to manage academic decision making at their institution. 1. APS 2016 Launch Overview (Attachment I): Provides a one-page overview of the performance management and benchmarking effort. Developed through EAB member institutions in response to a desire to socialize campus stakeholders, and namely faculty unit leaders, with best demonstrated practices to make critical resource allocation decisions. 2. APS Analyses and Applications (Attachment II): Presents a slightly different approach for considering the types and terms of decision support that early advisors are using APS to leverage from monthly decisions to semester and annual decisions. 3. Screenshots of the analytics platform prototype (Attachment III): Overview of how the tool functions and the analyses that are included. Provides a handful of representative screenshots from the prototype to depict the direction of the effort. ****************************************************************************** RECOMMENDED ACTION Information only.

2 Academic Growth and Strategic Planning Academic Performance Solutions in Brief Helping Members Elevate Academic Decision-Making Culture Analytics with a Bias to Action A Foundation for Planning Provost Program prioritization Faculty line allocation SIS FACULTY FINANCE PAYROLL ERP Data Activation Mapping files Standardizing definitions Data quality assurance Deans Enrollment growth planning Faculty workload and recruitment Faculty Course design Major requirements Budget and Planning Absorbing funding cuts Quality-neutral savings opportunities OUR VISION: Data-Driven Insight, at Scale Nation s Largest Benchmarking Database Single, Unified Analytical Platform Automated Opportunity Identification Drill-Down Querying Capabilities Registrar Rightsizing section offerings Upper division course frequency Guiding Decisions in the Moment Deans Release time policy Requests for additional instructors Faculty Triaging student-success efforts Resourcing new course proposals ATTACHMENT I The Advisory Board Company eab.com

3 Supporting A Cascade of Complex but Routine Academic Decisions Multi-Year Decisions New or Renewed Program Development Restructuring Admin. or Academic Departments Implementing Strategic Plan Objectives One-Off Initiatives Highlight fast-growing enrollment areas and high growth potential Identify highest-cost, less productive departments Use shared, cross-functional data to track progress against goals (e.g., early retirement, new salary structures) Understand cross-program impacts of new investments Isolate root causes of outlier trends and benchmark against peer units in other institutions Set transparent targets on granular data inputs for department progress Explore potential change impacts on critical revenue and cost drivers Annual Decisions Faculty Lines and Sabbaticals Approving Courses, PT Instructors Program Review Follow-Up New Program Implementation Miscellaneous Evaluations Reward productive departments; set realistic targets for all units Rationalize releases on productivity Zero in on section consolidation opportunities and new section priorities Ensure PT faculty requests within budget Streamline annual reporting through dedicated APS feeds Keep department accountable to ongoing data inputs Track early indicators of program break-even point Manage against teaching, research targets (e.g., faculty, staff, policies, tech, research) Request custom feeds on urgent priorities Finalizing Course Attributes and Schedules Focus in on high-dfw and bottleneck courses from previous semesters Re-base enrollment and success targets to match new data Finalizing Part-Time Faculty Test impact of workload changes on teaching, research, and service responsibilities Respond to over- and under-utilization Term and Monthly Decisions Responding to Opportunities (e.g., new donors, research awards) Size cross-functional impacts and pro forma benefits for each unit Responding to Challenges (e.g., spending freezes, dismissals) Calculate impact on teaching, research, service mission goals ATTACHMENT II The Advisory Board Company eab.com

4 From Analysis to Action How APS Will Embed Analytics on Campus Through Targeted Improvement Intensives ATTACHMENT II The Advisory Board Company eab.com

5 Screenshots from APS Prototype Version 1.0 Please note that all slides are a conceptual visualization of analyses already being completed for APS Early Advisors. The final platform will be built with consultation from these advisors and development partners. Academic Performance Solutions ATTACHMENT III 5

6 Institution, College & Department Level Dashboards 2 ATTACHMENT III 6

7 Choice of Benchmarks and Targets by Campus Team 3 ATTACHMENT III 7

8 Callout Boxes Feature Critical Opportunities and Alerts 4 ATTACHMENT III 8

9 Forecast Capacity Constraints Using Past Performance 5 ATTACHMENT III 9

10 Model Projected Demand Impacts on Other Programs 6 ATTACHMENT III 10

11 Set Department-Level Targets and Size Opportunities 7 ATTACHMENT III 11

12 Screenshots from APS Prototype Version 1.0 Please note that all slides are a conceptual visualization of analyses already being completed for APS Early Advisors. The final platform will be built with consultation from these advisors and development partners. Academic Performance Solutions ATTACHMENT III 12

13 Education Advisory Board 2445 M Street NW, Washington DC P F eab.com ATTACHMENT III 13