OPEN TO INTERNAL AND EXTERNAL APPLICANTS. One-Year Fixed-Term (with possibility of extension)

Transcription

1 OPEN TO INTERNAL AND EXTERNAL APPLICANTS Position Title Organizational Unit Duty Station Classification Type of Appointment Estimated Start Date Data Monitoring Assistant Movement Systems Support (MSS) Unit Manila (Global) Administrative Centre General Service Staff/G-5 One-Year Fixed-Term (with possibility of extension) As soon as possible Closing Date 24 August 2015 Reference Code VN No. 045/2015 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. CONTEXT Under the direct supervision of the Movement Systems Support Officer in the Manila (Global) Administrative Centre (MAC), the successful candidate is responsible for conducting regular data quality assurance checks by reconciling data in MIMOSA, Integrated Global Airline Ticket Record System (IGATOR), and Processed and Resources Integrated Systems Management (PRISM) in order to ensure that information of IOM movements is properly captured and correctly reflected in program statistics and financial accounts; and promoting compliance with the standard operating procedures among global operations offices by initiating movement related issues in FOOTPRINTS and monitored in accordance to the escalation in place. Manila (Global) Administrative Centre 28 th Floor, Citibank Tower, 8741 Paseo de Roxas Makati City. Philippines Tel: Fax: Internet:

2 CORE FUNCTIONS / RESPONSIBILITIES Monitoring and Reporting Functions: IGATOR Data Source 1. Advise operations staff to convert Ticket Order Record (TORs) with pending status to validated in order to post commitment to Prism or revoke TORs if movement is no longer valid to avoid duplication of TORs and unnecessary data in the system; 2. Advise operations staff to validate movements with amendment status: pending in order for the necessary change to be transmitted to Prism; 3. Coordinate reversals with the respective individuals for their crucial response/action to clear pending goods receipt items in Prism (global agreements with Airline Invoice Settlement Section (AISS); local agreements with local finance and operations officers; 4. Assist AISS in the follow up and closing of missing TOR requests. Creation and validation of TOR upon reception of air ticket issuance confirmation from the vendor which will prompt to create a purchase order in the Prism procurement module. It will be recorded as commitments against the projects, in compliance with the international accounting standards adopted by IOM. MIMOSA Data Source 1. Extract booked (Proflight) PF status report with lapsed departure date from the Structured Query Language (SQL) Server Reporting Services; 2. Request OPS to update PF status from booked to departed, postponed or cancelled and assign the correct PF number corresponding to the departure year of the movement if travel will take place in the succeeding year. PRISM Data Source 1. Produce the consolidated ZME2K report which is an analysis of Prism pending GR fused with IGator pending GR enhanced information, to ensure that expense for flown tickets are charged to the projects on a timely basis or process the relevant amendment for tickets cancelled or rebooked; 2. Provide assistance to ACO by closely monitoring operations offices in updating ticket status prior to closing of each fiscal or calendar year so that expenses are timely charged to the respective project. Data Analysis and Reconciliation Functions: 1. Analyze IGator ticket order record against Prism purchase order; 2. Prepare monthly Prism report on open goods receipt;

3 3. Prepare monthly Prism open invoice receipt report. SAP/PRISM Procedures: 1. Close prism pending goods receipt items with cancelled or voided ticket status in IGator by executing delivery complete in Prism purchase orders; 2. Complete open pending goods receipt items in Prism with USED ticket status in IGator by performing manual goods receipt in Prism purchase orders. Miscellaneous Functions: 1. Liaise with operations staff, Prism Helpdesk, IGator Support, Mimosa Web and Prism Central Support Team (PCST) concerning technical or functional guidelines on movements; 2. Coordinate with the unit officer in identifying problems and providing improvement recommendation on various components of movement data quality checks and controls; 3. Assist in the update/enhancement of IGator training materials as may be required. Perform such other duties as may be assigned. Required Competencies Behavioural Takes responsibility and manages constructive criticism; Works effectively with all clients and stakeholders; Promotes continuous learning: communicates clearly; Takes initiative and drives high levels of performance management; Plans work, anticipates risks, and sets goals within area of responsibility; Displays mastery of subject matter; Contributes to a collegial team environment; Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Displays awareness of relevant technological solutions. Technical Effectively applies knowledge of relevant financial discipline; Develops/follows internal control procedures to prevent fraud and mismanagement;

4 Ensures application of institutional financial policies and guidelines; Advocates incorporation of financial considerations into processes and procedures. Required Qualifications and Experience Education Experience Completed university degree in Bio-statistics, Business Administration, Information Technology, Finance, Accounting or a related field from an accredited academic institution. Minimum five years of relevant work experience in database reporting and data analysis, quality assurance, use of databases and software applications, and statistical record keeping capacity; Advanced analytical and critical thinking skill; Proficient in a Microsoft Office environment, including extensive use of Microsoft Excel Word, PowerPoint and comfort with learning new software and project reporting tools; Demonstrated ability to analyse data, detect meaningful trends and patterns, and communicate findings. Languages Thorough knowledge of English. Working knowledge of French and/or Spanish an advantage. HOW TO APPLY In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and résumé highlighting the required education and experience or a duly completed IOM Personal History Form. To access the form, please visit Interested applicants may send their applications to hrmanila@iom.int. Foreign national with valid work permit/visa can apply. Applications from qualified female candidates are especially encouraged. Only short-listed candidates will be invited for an interview.

5 Posting Period: From to Requisition: VN 045/2015 DATA MONITORING ASSISTANT (G-5) Re-Issued Posting Channel: For Internal and External Candidates Date created: DPG 30 July 2015 WBS: OS.0040.PH