2018 ARCHITECTURAL, ENGINEERING AND PLANNING OUTREACH. August 9, 2018

Transcription

1 2018 ARCHITECTURAL, ENGINEERING AND PLANNING OUTREACH August 9, 2018

2 Schedule 8:30 a.m. Check-in & Network 9:00 a.m. Pre-Qualification Program 9:30 a.m. Network Break 10:00 a.m. Terminal and Landside/Land Use Planning Services 10:45 a.m. Network Break 11:00 a.m. Architectural Services 11:30 a.m. Q&A 12:00 p.m. Program Concludes 2

3 General Information Keep Informed Sign up for the RSS feed for updates 3

4 General Information Do we know you, Correct contact information Contact Kim Burtis for Marketing Visits and/or Registration in the A/E database by discipline at: ColumbusAirports.com 4

5 General Information Stayed Informed Wage Rate Determination Consultant/Contractor Code of Conduct Consultant/Contractor Marketing Visit Policy Current Operating and Capital Budget 5

6 General Information Wage Rate Determination Ohio Revised Code requires the public authority to ensure the design services fees must be fair and reasonable compensation To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees. 6

7 General Information Audit Guide and Wage Rate Determination Profit Percentage: 8% Using consultants financial records and FAR 31 guidelines, Audit recalculates the overhead rate. Adjustments include: Classification errors Productivity analysis (Zweig-White) Remove bonuses 7

8 General Information Wage Rate Determination Process CRAA Negotiation Team (OCP, Audit and the Project Manager) relays CRAA s findings and documentation with the consultants; CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested; CRAA documents the profit and overhead rate for the agreement. 8

9 General Information Wage Rate Determination Parameters Estimated Agreement Value Overhead Rate Requested Profit Percentage < $300, % 8% < $300,000 >140% 8% $300, % 8% $300,000 >140% 8% Review & Adjustments N/A Accept Rate Bonus & productivity Bonus & productivity FAR 31 Audit; direct/indirect & misclassified expenses 9

10 Business Diversity Program Deriving Value through Diversity & Inclusion Contribution to CRAA s mission to support economic growth through engagement with Disadvantaged Business Enterprises (DBE) Federally funded projects Diversity Business Partners (DBP) Small/Minority owned business program for nonfederally funded projects CRAA DBE Goal is 23% 10

11 Business Diversity Program Deriving Value through Diversity & Inclusion DBE/DBP Goals for have ranged from 10% to 25% Compliance with regulatory and grant funding obligations Respondents should demonstrate how they provide meaningful and substantial opportunities for Diversity Business Partner Firms 11

12 Business Diversity Program Deriving Value through Diversity & Inclusion Acceptable certifications DBE (Disadvantaged Business Enterprise) MBE (Minority Business Enterprise) EDGE (Encouraging, Diversity, Growth & Equity) WBE/FBE (Women/Female Business Enterprise) VBE (Veterans Business Enterprise) And others 12

13 Business Diversity Program Deriving Value through Diversity & Inclusion Must be certified at time of bid or proposal submittal Goals are set per agreement/task order 13

14 CRAA ENGINEERING CONSULTANT PRE- QUALIFICATION PROGRAM PRE-SOLICITATION MEETING August 9, 2018

15 Pre-Qual Program Short History of Current Program Program was set up so CRAA would have multiple firms available to use quickly. 31 disciplines were established. Lump sum (LS) agreements executed for services less than $50,000 based upon negotiated scope. Hourly agreements executed for services $50,000-$149,999 based upon technical proposals and then negotiated scope. Program was extended through

16 Pre-Qual Program Solicitation Process 16

17 Pre-Qual Program Solicitation Process The number of prequalified firms is at the discretion of the CRAA. If a firm is prequalified, the CRAA does not guarantee that a firm will be awarded any work or make a representation of the amount of work a firm may receive within the twoyear term. Clarifications: Please submit all required documents, certificates, etc. the CRAA will not request clarifications. 17

18 Pre-Qual Program Solicitation Process Best Practices 18

19 Pre-Qual Program Program Expectations Program will be utilized similar to the current Program. Tasks $0-$49,999 Negotiated scope and LS fee, CRAA Professional Services agreement submitted with your prequalification statement of qualifications for $50,000 executed. 19

20 Pre-Qual Program Program Expectations Tasks $50,000-$149,999 Requests for Technical Proposals will be requested. Proposals will be evaluated and ranked. Highest ranked will do the CRAA Wage Rate Determination (WRD) process. Negotiated scope and hourly fee. CRAA Professional Services agreement > $50,000 will be executed. 20

21 Pre-Qual Program Program Expectations DBE/DBP Consultants shall declare and provide evidence of DBE or DBP status when their qualifications are submitted. Services will be for Civil Engineering type disciplines: Bridge/Culvert Inspection Level 1 & 2 Soils & Geotechnical Services Materials Testing Civil Construction Admin/Management/Observation - Civil Surveying Services 21 disciplines total See handout 21

22 Pre-Qual Program Program Expectations Program would run for two years and Firms would need to re-submit their qualifications after one year. 22

23 Pre-Qual Program Program Expectations Approximate solicitation schedule: Advertise - September 10, 2018 Qualifications due - October 11, 2018 Review Qualifications October 11-Nov 30, 2018 Notifications to consultants December 21, 2018 Pre-qual list becomes active January 1,

24 Pre-Qual Program Program Exclusions Program will not include Airfield Civil Engineering or Landside Civil Engineering. Airfield Engineering services (On-Call Airfield Civil Engineering services) Will be solicited through separate solicitations. One currently in progress. One planned for late 2018/early One or more firms/teams may be selected. Roadway, Parking Lots, Traffic Engineering services (On-Call Landside Civil Engineering services) Will be solicited through separate solicitations. One currently in progress. One planned for late 2018/early One or more firms/teams may be selected. 24

25 Questions? 25

26 2018 ARCHITECTURAL, ENGINEERING AND PLANNING OUTREACH August 9, 2018

27 Schedule 8:30 a.m. Check-in & Network 9:00 a.m. Pre-Qualification Program 9:30 a.m. Network Break 10:00 a.m. Terminal and Landside/Land Use Planning Services 10:45 a.m. Network Break 11:00 a.m. Architectural Services 11:30 a.m. Q&A 12:00 p.m. Program Concludes 27

28 General Information Keep Informed Sign up for the RSS feed for updates 28

29 General Information Do we know you, Correct contact information Contact Kim Burtis for Marketing Visits and/or Registration in the A/E database by discipline at: ColumbusAirports.com 29

30 General Information Stayed Informed Wage Rate Determination Consultant/Contractor Code of Conduct Consultant/Contractor Marketing Visit Policy Current Operating and Capital Budget 30

31 General Information Wage Rate Determination Ohio Revised Code requires the public authority to ensure the design services fees must be fair and reasonable compensation To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees. 31

32 General Information Audit Guide and Wage Rate Determination Profit Percentage: 8% Using consultants financial records and FAR 31 guidelines, Audit recalculates the overhead rate. Adjustments include: Classification errors Productivity analysis (Zweig-White) Remove bonuses 32

33 General Information Wage Rate Determination Process CRAA Negotiation Team (OCP, Audit and the Project Manager) relays CRAA s findings and documentation with the consultants; CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested; CRAA documents the profit and overhead rate for the agreement. 33

34 General Information Wage Rate Determination Parameters Estimated Agreement Value Overhead Rate Requested Profit Percentage Review & Adjustments < $300, % 8% N/A Accept Rate < $300,000 >140% 8% Bonus & productivity $300, % 8% Bonus & productivity $300,000 >140% 8% FAR 31 Audit; direct/indirect & misclassified expenses 34

35 Business Diversity Program Deriving Value through Diversity & Inclusion Contribution to CRAA s mission to support economic growth through engagement with Disadvantaged Business Enterprises (DBE) Federally funded projects Diversity Business Partners (DBP) Small/Minority owned business program for nonfederally funded projects CRAA DBE Goal is 23% 35

36 Business Diversity Program Deriving Value through Diversity & Inclusion DBE/DBP Goals for have ranged from 10% to 25% Compliance with regulatory and grant funding obligations Respondents should demonstrate how they provide meaningful and substantial opportunities for Diversity Business Partner Firms 36

37 Business Diversity Program Deriving Value through Diversity & Inclusion Acceptable certifications DBE (Disadvantaged Business Enterprise) MBE (Minority Business Enterprise) EDGE (Encouraging, Diversity, Growth & Equity) WBE/FBE (Women/Female Business Enterprise) VBE (Veterans Business Enterprise) And others 37

38 Business Diversity Program Deriving Value through Diversity & Inclusion Must be certified at time of bid or proposal submittal Goals are set per agreement/task order 38

39 2018 ON-CALL TERMINAL AND LANDSIDE/LAND USE PLANNING SERVICES OUTREACH August 9, 2018

40 John Glenn Columbus International Airport 2016 Terminal Modernization Program MAP is up 6.7% through June, 2018 Landside Development on North side of Airport Property 40

41 Rickenbacker International Airport 2016 Airport Master Plan Update 1.4 million sf of air cargo terminal space is planned for the next 20 years 11.6 million sf of warehouse and distribution space has been added to the Rickenbacker area in the past 5 years Total Cargo up 22.7% through June,

42 On-Call Terminal Planning Services Solicitation Process 42

43 2018 On-Call Terminal Planning Solicitation Proposed Scope of Services (Varies by Project) Terminal Planning Facility requirement assessments for existing and proposed terminal facilities Simulations of terminal activity to determine capacity levels for passenger, baggage, or cargo volume during various planning activity levels Develop and evaluate alternative terminal plans, ultimately ending with a recommended plan that maximizes CRAA objectives Terminal space allocation assessments 43

44 2018 On-Call Terminal Planning Solicitation Proposed Scope of Services (Varies by Project) Terminal Planning Data Collection concerning passenger circulation and processing, baggage systems and make-up areas, or security screening checkpoints Pre-planning studies pertaining to the Midfield Development Program (MDP) Rough Order of Magnitude (ROM) or detailed cost estimating for proposed Airport Terminal projects 44

45 2018 On-Call Terminal Planning Solicitation Agreement Details 2-year agreement term with the option of a 1, 1-year extension; Most qualified or those deemed equally qualified may be awarded agreements; Solicitation to be released in September-October, 2018; The CRAA does not guarantee utilizing Consultant's services; The Agreement(s) are not exclusive and the CRAA reserves the right to solicit for additional services. 45

46 On-Call Landside/Land Use Planning Services Solicitation Process 46

47 2018 On-Call Landside/Land Use Planning Solicitation Proposed Scope of Services (Varies by Project) Landside Planning Landside traffic studies pertaining to Airport access, vehicle circulation, commercial circulation and staging areas, TNC staging areas, employee parking, and public parking facilities Determine peak time periods for curbside and parking facilities demand Plan for the integration to regional connectivity including future light rail, and other regional transportation services 47

48 2018 On-Call Landside/Land Use Planning Solicitation Proposed Scope of Services (Cntd.) Land Use and Infrastructure Planning Analyze potential on-airport and off-airport land use and rezoning opportunities Create and refine sub-area plans, establish reasonable boundaries to enable phased development, infrastructure corridors, and lot plans Develop ROI models based upon market based takedown and lease rates Develop and evaluate alternative development plans, ultimately ending with a recommended plan that maximizes CRAA objectives of land use, ROI, and economic development Create maps/diagrams to demonstrate and articulate infrastructure plans, development schedules, and proposed lot sizes/uses 48

49 2018 On-Call Landside/Land Use Planning Solicitation Proposed Scope of Services (Cntd.) Appraisals for AIP Land Acquisition Projects Obtain appraisals and review appraisals Title research and negotiations ALTA/ACSM land title surveys, closings, and recordings 49

50 2018 On-Call Landside/Land Use Planning Solicitation Agreement Details 2-year agreement term with the option of a 1, 1-year extension Most qualified or those deemed equally qualified may be awarded Agreements; Solicitation to be released in Spring 2019; The CRAA does not guarantee utilizing Consultant's services; The Agreement(s) are not exclusive and the CRAA reserves the right to solicit for additional services. 50

51 Selection Criteria Sections of Proposal Project Manager Experience Recent Team Experience Recent Demonstrated Performance Personnel Qualifications Capacity and Resources Available Diversity Business Partner Plan Invoiced work with CRAA 51

52 Statements of Qualifications Tips for Success Submit on what is being asked. Scoring sheets reflect exactly the RFQ and the anticipated scope of services Working relationships or how you plan to build a relationship with subconsultants 52

53 Statements of Qualifications Tips for Success Follow the solicitation closely (Section 7) Do not include work performed for CRAA Experience with Heavy Use Commercial Facilities 53

54 Statements of Qualifications Tips for Success Spell Check, Correctly reference the CRAA Recent Demonstrated Performance not best practices or lessons learned, how you successfully delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc. 54

55 Questions? 55

56 2018 ARCHITECTURAL, ENGINEERING AND PLANNING OUTREACH August 9, 2018

57 Schedule 8:30 a.m. Check-in & Network 9:00 a.m. Pre-Qualification Program 9:30 a.m. Network Break 10:00 a.m. Terminal and Landside/Land Use Planning Services 10:45 a.m. Network Break 11:00 a.m. Architectural Services 11:30 a.m. Q&A 12:00 p.m. Program Concludes 57

58 General Information Keep Informed Sign up for the RSS feed for updates 58

59 General Information Do we know you, Correct contact information Contact Kim Burtis for Marketing Visits and/or Registration in the A/E database by discipline at: ColumbusAirports.com 59

60 General Information Stayed Informed Wage Rate Determination Consultant/Contractor Code of Conduct Consultant/Contractor Marketing Visit Policy Current Operating and Capital Budget 60

61 General Information Wage Rate Determination Ohio Revised Code requires the public authority to ensure the design services fees must be fair and reasonable compensation To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees. 61

62 General Information Audit Guide and Wage Rate Determination Profit Percentage: 8% Using consultants financial records and FAR 31 guidelines, Audit recalculates the overhead rate. Adjustments include: Classification errors Productivity analysis (Zweig-White) Remove bonuses 62

63 General Information Wage Rate Determination Process CRAA Negotiation Team (OCP, Audit and the Project Manager) relays CRAA s findings and documentation with the consultants; CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested; CRAA documents the profit and overhead rate for the agreement. 63

64 General Information Wage Rate Determination Parameters Estimated Agreement Value Overhead Rate Requested Profit Percentage Review & Adjustments < $300, % 8% N/A Accept Rate < $300,000 >140% 8% Bonus & productivity $300, % 8% Bonus & productivity $300,000 >140% 8% FAR 31 Audit; direct/indirect & misclassified expenses 64

65 Business Diversity Program Deriving Value through Diversity & Inclusion Contribution to CRAA s mission to support economic growth through engagement with Disadvantaged Business Enterprises (DBE) Federally funded projects Diversity Business Partners (DBP) Small/Minority owned business program for nonfederally funded projects CRAA DBE Goal is 23% 65

66 Business Diversity Program Deriving Value through Diversity & Inclusion DBE/DBP Goals for have ranged from 10% to 25% Compliance with regulatory and grant funding obligations Respondents should demonstrate how they provide meaningful and substantial opportunities for Diversity Business Partner Firms 66

67 Business Diversity Program Deriving Value through Diversity & Inclusion Acceptable certifications DBE (Disadvantaged Business Enterprise) MBE (Minority Business Enterprise) EDGE (Encouraging, Diversity, Growth & Equity) WBE/FBE (Women/Female Business Enterprise) VBE (Veterans Business Enterprise) And others 67

68 Business Diversity Program Deriving Value through Diversity & Inclusion Must be certified at time of bid or proposal submittal Goals are set per agreement/task order 68

69 2019 CRAA As-Needed Architectural Services August 9, 2018

70 As-Needed Architectural Services Solicitation Process 70

71 As-Needed Architectural Services Agreement Details 2-year agreement term with the option of a 1, 1-year extension; Most qualified or those deemed equally qualified may be awarded Agreements; 71

72 As-Needed Architectural Services Agreement Details The CRAA does not guaranty utilizing Consultant's services; In addition to the current agreement; The Agreement(s) are not exclusive and the CRAA reserves the right to solicit for additional services. 72

73 Complete Team for Renovation and New Construction Projects Key Subconsultants Architectural Structural Engineering Mechanical, Electrical Plumbing Engineering Fire Protection Engineering Fire Alarm Engineering Code Review (Building Code, ADA, NFPA, Etc.) Cost Estimating Scheduling 73

74 Scope of Services Varies by Project Space Planning Preliminary Project Assessments Program of Requirements Standards Development and/or Review Criteria Architecture for Design Build Design Services 74

75 Types of Projects Routine to Complex Terminal Improvements Authority Space Renovations Offices, Conference Rooms, Police Training Authority Space Additions Vehicle Maintenance/Storage Aging Assets Program Replacement/Refurbishment of Building Systems (Roofs, Elevators, Air handlers, etc.) 75

76 Selection Criteria Will be selecting One or More Qualified Firms Recent Experience Recent Demonstrated Performance Personnel Qualifications Capacity and Resources Available Diversity Business Partner Plan Contracts with CRAA 76

77 Statements of Qualifications Tips for Success Submit on what is being asked. Scoring sheets reflect exactly the RFQ and the anticipated scope of services Experience with Mid-Large Hub Airports Commercial Cargo Working relationships or how you plan to build a relationship with subconsultants 77

78 Statements of Qualifications Tips for Success Follow the solicitation closely (Section 7) Do not include work performed for CRAA Experience with Heavy Use Commercial Facilities 78

79 Statements of Qualifications Tips for Success Spell & grammar check Correctly reference CRAA Recent Demonstrated Performance not best practices or lessons learned, how you successfully delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc. 79

80 Questions? 80