MyFloridaMarketPlace (MFMP) State Purchasing Round Table (SPRT) Meeting

Transcription

1 Meeting Information Attendees MyFloridaMarketPlace (MFMP) State Purchasing Round Table (SPRT) Meeting Meeting Title: MyFloridaMarketPlace State Purchasing Round Table Meeting Occurrence: May 22, 2018 Time: 10:00 a.m. Location: Department of Management Services, 4050 Esplanade Way, Room 101, Tallahassee, FL # Entity Name 1. DMS Brenda Wells 2. DMS Chris McMullen 3. DMS Frank Dichio 4. DMS Frank Miller 5. DMS George Rozes 6. DMS Gerriod Griffin 7. DMS Jason Tucky 8. DMS Jeff Dykes 9. DMS Jennifer Hyatt 10. DMS Jeremy Williams 11. DMS Leneka Williams 12. DMS Mina Barekat 13. DMS Rachel Hardwick 14. DMS Ridgely Plains 15. DMS Stephanie Sanford 16. DMS MFMP Betsy Chance 17. DMS MFMP Bruce Roberts 18. DMS MFMP Jillian Green 19. MFMP Crystal Owens 20. MFMP Delvis Catchman 21. MFMP Felicia Thompson 22. MFMP Jeremy Kong 23. MFMP John Hunter 24. MFMP Matthew Bojalad 25. MFMP NeShae Williams 26. MFMP Robert Cooper III Agenda Topic # Agenda Topic Description 1. Recent Updates 2. MyFloridaMarketPlace Jeopardy Page 1 of 5

2 Meeting Minutes for Topics Topic # 1. Recent Updates FLAIR Gap: Minutes for Topics Contacted 33 State Term Contract vendors from October to December MFMP recovered $565,097 in transaction fees with the support of contract managers. The amount recovered is a 77 percent increase from last year. Recent catalogs from the third and fourth quarters: Clear Touch Interactive Inc. (Audio Visual Equipment and Accessories ACS). Insight (Technology Products, Services, Solutions, and Related Products and Services ACS). Lenovo (Computer Equipment, Peripherals, and Services ACS). Sabre Industries, Inc. (Public Safety Communication Equipment, Phase 2: Batteries, Furniture, Towers, and Power Systems ACS). THREEZ Company (Disposable Paper STC). Notification Form: Questions and improvements. The latest version of the notification form is listed on SharePoint. Jillian recommended saving a version on their desktop for quick changes without having to reinput data. Note that at a minimum, a new version of the form should be saved annually to confirm the latest version of the form is used. Leave feedback by contacting the MFMP customer support desk or by contacting Jillian Green or John Hunter directly. Be mindful of timing of notification form and accuracy of the form. - For example, recently a notification form was submitted with the incorrect contract number, causing the form to have to go back through the standard Operational Data Update process. 2. MyFloridaMarketPlace Jeopardy Meeting attendees participated in MFMP Jeopardy. One Pager What are Florida s cabinet agencies? (Select all that apply) A. The Department of Financial Services B. The Department of Legal Affairs C. The Department of Health D. The Department of Agriculture and Consumer Services When a contract changes, what should you submit to MFMP? A. Notification Form B. with changes C. Nothing Page 2 of 5

3 D. Sourcing Event If a vendor is added to a contract, how far in advance should you submit the MFMP notification form? A. Three days B. One week C. Two weeks D. One month When are the MFMP Content Enablement Specialist s (John Hunter) office hours at DMS? A. All day on Mondays B. The afternoon on Wednesdays C. The morning on Thursdays D. As needed If you need a new contract number available in MFMP by June 15, when should you submit the MFMP notification form containing the new contract number? A. By April 30 B. By May 1 C. By May 30 D. By June 2 Transaction Fee Reporting When do $0 CBIs generate in a vendor s MFMP VIP account? A. First of every month B. First of every quarter C. Second of every month D. Second of every quarter Are STC/ACS vendors expected to submit $0 CBIs for months when they received no payments? A. Yes B. No What effort determines if vendors are transaction fee compliant? A. FLAIR Gap B. MFMP Gap C. Fee Gap D. Vendor Collections Review What amount of money was recovered in FLAIR Gap this fiscal year? A. 58 thousand B. 197 thousand C. 389 thousand D. 565 thousand Page 3 of 5

4 What report tracks STC/ACS contracts and associated vendors, and transaction fees reported? A. Vendor Tracking Report B. Transaction Fee Report C. Statewide vendor Report D. Billing and Collections Report Catalogs / Contracts What are the two types of catalogs available in MFMP? A. Line Level and Supplier Level B. Punchout and Vendor C. State Term Contract and Alternate Contract Source D. Line Item and Punchout This type of catalog allows the agency customer to go to a vendor s website? A. Line Item B. Vendor C. Punchout D. Supplier This function in MFMP verifies state term pricing on punchout catalogs. A. Contract Management B. Contract Review C. Notification form D. Punchout Audit Where do you find the MFMP Punchout Audit Discrepancy Report? A. MFMP Buyer B. DMS@Work C. MFMP Secure Reports D. MFMP Analysis Which agency purchases the most items from catalogs? A. Department of Children and Families B. Department of Health C. Department of Management Services D. Department of Corrections Sourcing / Analysis What is the state s electronic quoting application? A. VBS B. Analysis C. FACTS D. Sourcing Page 4 of 5

5 How often is the FLAIR Payment Fact updated in MFMP Analysis? A. Daily B. Weekly C. Monthly D. Quarterly Which contract currently has auto-add functionality enabled in MFMP Sourcing? A. IT Staff Augmentation Services ( SA-15-01) B. Office Supplies ( ) C. Information Technology Research and Advisory Services ( ACS) D. Information Technology Independent Verification and Validation ( IVV-15-1) Who on the MFMP team should review all solicitations before posting? A. Tyler Brown B. Bruce Roberts C. Jillian Green D. Betsy Chance How many weeks notice does MFMP request before Pre-Response conference? A. One week B. Two weeks C. Three weeks D. Four weeks Final Jeopardy Last fiscal year, how much STC PO spend went through MFMP? A. $599 million B. $899 million C. $1.9 billion D. $2.5 billion Action Items # Action Item Description Assigned To Status Due Date Comments 1. N/A Page 5 of 5