SERENGETI TRACKER ONE SYSTEM TO MANAGE ALL YOUR LEGAL WORK BRAND NEW UK DATA CENTRE SHOWING OUR COMMITMENT TO DATA SECURITY

Transcription

1 SERENGETI TRACKER ONE SYSTEM TO MANAGE ALL YOUR LEGAL WORK BRAND NEW UK DATA CENTRE SHOWING OUR COMMITMENT TO DATA SECURITY

2 MATTER MANAGEMENT Do you work with matters? Serengeti Tracker does. Serengeti replaces the paper, s and databases that most departments use to manage legal work with organised online data that is searchable, reportable, and always up to date. The result? Unparalleled control to standardise matter intake manage access, review progress and audit changes. PERSONALISED DASHBOARD WITH NOTICES OF KEY DEVELOPMENTS A matter appears on the Dashboard if: (1) there is a material change in status; (2) an electronic invoice is awaiting your approval; (3) a budget needs approval; or (4) there is a document requiring review. Clicking on the Dashboard alert links you straight to the background information you need to take informed action. Optional alerts are also available. GO BEYOND STANDARD MATTER TYPES Customise matter types to manage any type of work that your legal department is handling, such as litigation, transactions and IP, and create customised templates for specialised matter types and industry-specific work (e.g. Advice & Counsel, Subpoenas, Potential Disputes, etc.). Turn default fields on or off, define custom fields and determine which fields will be optional or required. Select who will be responsible for the data entry (company or firm) and when completion of the fields will be required (e.g. 90 days after the matter is created). USING INVOICING TO ENSURE DATA IS TIMELY AND COMPLETE Tie data entry to bill submission and approval. For example, if a legal department requires a law firm to provide matter information, a status report or a budget on a matter, then Serengeti will not allow them to invoice on that matter until the requirements have been met ORGANISE LARGE NUMBERS OF MATTERS Serengeti provides unique advantages for creating, organising and managing high-volume work that may be quick to resolution, or go dormant for many months (e.g., IP, mass torts, employment, etc.) including: Matter cloning Save time by creating a copy of an existing matter with a single click. This is often useful when tracking a single trademark filing that requires separate matters for each country. Matter grouping Matter grouping allows you to assign multiple matters to a group for purposes of tracking shared matter information, budgeting, and reporting. Bulk update of matter information Quickly change matter information across multiple matters from one screen. This is particularly helpful when managing changes to accounting codes, persons responsible, etc. on hundreds of IP matters. Advanced matter data search Use the Simple or Advanced search to find information stored in any matter; save it as a custom search and then export it if necessary. Filters allow you to view results within a date range, matter status, organisational unit, etc. RECEIVE ALERTS FOR SPECIALISED TASKS In addition to the standard Dashboard alerts, there are special notifications for law firm requirements, accounting code review, and departmental budgets / re-forecasts.

3 SERENGETI TRACKER ONE SYSTEM TO MANAGE ALL YOUR LEGAL WORK Over one secure online platform, in-house and outside counsel coordinate legal project activity, track spending and budgets, organise matters and documents, and create reports. All of the features necessary to manage legal matters are included.

4 SPEND MANAGEMENT Do you track spending against budget? Serengeti Tracker does. EFFICIENTLY ROUTE PROCESSING EFFECTIVELY AUDIT APPROVE BILLS ONLINE PAPER INVOICES DELIVER TO ACCOUNTS PAYABLE And much more... UNIQUE FEATURES THAT ALLOW YOU TO CONNECT ALL OF YOUR FIRMS Unlike most electronic invoicing systems, Serengeti makes it possible for all of your law firms and vendors small and large, foreign and domestic to submit bills to you electronically. Serengeti accepts invoices in both the industry standard LEDES format, as well as any other file format (e.g., Microsoft Word, Adobe PDF, JPEG Image). Serengeti allows legal departments to efficiently route, audit and approve bills online, then deliver them to Accounts Payable for payment. As a result, today firms in 180+ countries use Serengeti. ELIMINATE THE NEED FOR A PAPER APPROVAL PROCESS Connecting 100% of your firms eliminates the need to maintain two invoicing processes one for paper, and one for e-bills. ENSURE COMPLIANCE BY TYING BUDGET REQUIREMENTS TO BILLING Budgets are one of the most important tools used by legal departments to manage their legal spend. Serengeti budgeting helps you set expectations with external law firms. Once you approve the budget, Serengeti automatically provides actual-to-budget comparisons by month, fiscal year, and life of matter. Budget reports help you assess external law firm performance against budget and identify developing trends. A separate internal budgeting module helps you prepare and track your departmental budget. INTERNAL TIME TRACKING THAT S EASY TO USE Serengeti s built-in time entry tool allows legal departments to quickly allocate their weekly time by either hours or percentage. Serengeti then calculates their individual hourly rate and translates it into inhouse spending which can be viewed by business unit, practice group, matter category, substantive law, matter, or user including comparisons of internal time costs versus external law firm fees. MANAGE NOTIFICATION, COLLECTION AND REPORTING OF ACCRUALS The accruals module in Serengeti provides an integrated, efficient, and auditable process for collecting accrual data, converting an otherwise difficult manual process into an automated, Web-based process. Accrual data flows directly from a law firm into Serengeti once uploaded. MANAGING INVOICE DELIVERY TO ACCOUNTS PAYABLE Serengeti s customisable invoice output allows companies to easily batch and deliver invoices in the format that their accounting department prefers. Departments that favour an automated upload into their Accounts Payable system can use the customisable data extract to produce a delimited file format. BUILT-IN CURRENCY CONVERSION Serengeti provides special features for currency conversion, taxation, date formats, and other international issues. For example, the built-in currency conversion engine displays both a user s preferred currency and the native currency when viewing bills, budgets, matter data, and reports. It also allows the legal department to establish a base currency into which all invoice data will be converted and configure the frequency with which exchange rates are updated.

5 MANAGEMENT REPORTING Do you work with data? Serengeti Tracker does. COMPARE LAW FIRMS TREND ANALYSIS FIRM ISSUE DATE MATTERS GENERATE REPORTS SEARCH & FILTER TRACK SPENDING, STATUS AND RESULTS Serengeti s on-demand reporting puts legal departments in control, with instant access to current information about the volume of pending legal work, spending, status, and results. Select the types of information that you want to view, and immediately generate reports for a bird s eye view. DRILL DOWN REPORTING AND TREND ANALYSIS Serengeti offers over 400 customisable reports with the ability to quickly drilldown to the specific matters and data that are driving results. Customisable exports to a spreadsheet or database facilitate the creation of presentation materials and further data analysis. PRODUCE MORE ACCURATE FORECASTS Look at your inventory of legal work, spending, status, and results by law firm, type of matter, business unit, cost centre, or any other category, for any time period. Search database for specific parties, firms, issues, and other key criteria and view budget-to-actual comparisons to deal with any developing problem areas early, and to produce more accurate forecasts. ASSIGN NEW WORK BASED ON BEST TRACK RECORD Collect metrics that quickly and objectively compare law firms and vendors based on many different criteria, including accuracy of duration and budget. Return the data in meaningful ways, allowing the user to view data by firm, matter, business unit, and/or substantive law. Customer Insight American Express What types of reports do you run to track spending against budget or status results? Stuart Alderoty of American Express We get a one page summary that will show us in the aggregate what we have paid for all of our outside counsel and litigation expenses from January 1 through to when the report has been run. On that same one page summary we compare that end number to the budget. You can look at it on the train ride home. You can look at it in the evening or you can look at it at your desk. In five minutes you really get the sense of this is where we are as of this week in the year.

6 Before we installed Serengeti we just did not keep track of our legal spend; it s as simple as that. I could see the benefits instantly. I could see how we had been going wrong with our previous methods and that this software would put it right immediately Cornelius Marguerre General Counsel, Octapharma A.G For more information or to arrange a demonstration: Visit: serengetilaw.com/international/uk Tel: +44(0) serengeti.uk@thomsonreuters.com Thomson Reuters Thomson Reuters is the world s leading source of intelligent information for businesses and professionals. We combine industry expertise with innovative technology to deliver critical information to leading decision makers in the financial and risk, legal, tax and accounting, intellectual property and science and media markets, powered by the world s most trusted news organization. For more information, go to thomsonreuters.com