Janitorial Services. If interested in participating, this RFQ will be posted in on our website at

Transcription

1 REQUEST FOR QUOTES RFQ # 18-RFQ DATE: October 12, 2018 Janitorial Services SUBMIT QUOTES TO: Workforce Solutions Cameron Hazel Quintero Procurement 851 Old Alice Rd. Brownsville, TX Phone: Fax: hazel.quintero@wfscameron.org Bids must be submitted in writing via mail, in person, or . SUBMISSION DATE: Quotes must be received in our office by 12:00 noon (CST) on October 26, Quotes received after this time will not be considered. BACKGROUND: Workforce Solutions Cameron (Board) is a private, non-profit corporation that provides policy planning, oversight and evaluation of a consolidated workforce development system in the Cameron County Texas Workforce Development Area. Services offered through two one stop centers include the Workforce Investment Act (Adult, Dislocated and Youth), Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Trade Adjustment Act (TAA), Wagner-Peyser Act (ES), Child Care and other smaller grants. If interested in participating, this RFQ will be posted in on our website at SERVICES REQUESTED: Workforce Solutions Cameron is requesting quotes to provide janitorial services to the Workforce Solutions Cameron Centers located below: 851 Old Alice Road, Brownsville, Texas 601 E. Harrison Ave., Harlingen, Texas 5636 Southmost, Suite D, Brownsville, Texas 4725 Towerwood Dr., Brownsville, Texas New Board Office Cameron County -TBD The list of buildings and/or locations above is subject to additions or deletions during the course of the term contract. individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 1

2 The following Scope of Work outlines the required tasks the Contractor is expected to perform and include in their quotes. Contractor shall perform all services provisioned under the contract in a skillful and competent manner. Janitorial service will be performed outside of the normal working hours, when the office is closed to the public so as not to interfere with normal office routine. Normal working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Janitorial Services must include, but not be limited to: DAILY REQUIREMENTS: (5 days per week) General Cleaning - Empty all waste containers and place trash in dumpster. Replace all trash can liners as needed, recycle trash material, as directed. - Dust and clean office furniture and equipment (chairs, desks, tables, file cabinets and bookshelves). - Clean, disinfectant and polish water fountain/cooler. - Clean and disinfect all skin-touched surfaces (doors, door frames and light switches, etc.). - Spot clean glass entry doors inside and out. - Sweep and mop hard floor surfaces. - Vacuum all carpeted areas to include entrance mats. Kitchen Cleaning - Wipe and sanitize all tables, sink, counters and appliance exterior surfaces including common areas (Board room). - Wash coffee cups. (Board side only.) - Rinse out and clean coffee pots. - Wipe down the outside of the break room/kitchen cabinets, refrigerator and microwave (one-day per week). - Wet-mop the entire floor with mop designated exclusively for use in kitchen area. - Refill all paper towel dispensers. - Empty all waste containers and replace bags. Restroom Cleaning - Empty all waste containers and replace bags. - Clean and disinfect all commodes and urinals. - Clean all restroom partitions with disinfecting all-purpose cleaner. - Clean sinks and counter tops. - Clean exterior/interior of all doors. - Clean all mirrors. - Clean and disinfect door handles and light switches. - Sweep and wet-mop all floors. - Refill all soap containers, paper products, toilet papers, paper towels, etc. WEEKLY REQUIREMENT: (preformed at the end of each week) General Cleaning - Perform low and high dusting in offices. - Remove cobwebs throughout entire facility. - Dust top rails of each cubicle. individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 2

3 - Wipe and disinfect office equipment (telephone, computers, printers, copiers). - Empty trash cans and clean ash trays in outside patio area and sweep. BI-WEEKLY REQUIREMENTS: (as needed) General Cleaning - Remove weeds and mow area around building and parking lot at 601 East Harrison location (Harlingen). MONTHLY REQUIREMENTS: (performed at the end of each month) General Cleaning - Clean HVAC vents. - Clean all vertical blinds. - Dust ceiling light fixtures, remove insects, if needed. Window Cleaning - Spot clean glass entry doors inside and out. - Wash exterior windows. SEMI-ANNUALLY REQUIREMENTS: Floor/Carpet Care - Strip, seal and wax floors and to tiled areas. - Scrub and disinfect restroom floors. - Carpet is to be steamed, shampoo and spot clean areas. EQUIPMENT AND SUPPLIES: Contractor may or may not provide trash can liners, restroom supplies (toilet paper, hand towels, hand soap, and deodorants). The Contractor shall provide all necessary equipment, tools, vacuums and materials for cleaning services. LEGAL RESPONSIBILITIES: Public liability and property insurance in the amount of $1,000,000 is to be carried by the contractor, and a certificate of such insurance is to be provided within two weeks after contract has been awarded. Awarded vendor shall provide proof of Workers Compensation coverage for employees in compliance with State of Texas Statues. Contractor must take care not to damage customer property when providing services. Contractor shall not cancel coverage or materially altered during the contract term. Any deductible will be the responsibility of the Contractor. Above all, janitorial services have a responsibility to their clients to fulfill the work they promised and at the highest quality possible. individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 3

4 LENGTH OF CONTRACT: The contract will be for the period November 1, 2018 until October 31, 2019 with the option to renew for up to four (4) additional one-year periods. OFFICE RELOCATION, CLOSING, CHANGES IN SQUARE FOOTAGE: In the event the office should move to a new location, the contract can transfer to that new location, with the cost for the new location adjusted based upon the same price per square footage in effect at the time of the move. The Proposal Packer should be submitted the following order: 1. Attachment A Title Page 2. Attachment B - Bidder s Response Form 3. Attachment C Proposer Identification Form 4. Attachment D - Three (3) references of companies you have serviced in the last five (5) years. CRITERIA FOR EVALUATION OF PROPOSALS: A proposal must meet the following minimum standards to be reviewed. Proposals not meeting these minimum standards are considered non responsive and will not be reviewed or scored. The proposal must: - Have been submitted by the deadline of October 26, 2018, no later than 12:00 NOON CST; - Be complete with all required attachments and contain original signatures; Contract award will be made to the responsive bidder with the lowest quoted price for services. individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 4

5 ATTACHMENT A A Proposal Submitted in Response to Workforce Solutions Cameron #18-RFQ Janitorial Services Submitted By: (Full Legal Name of Proposer) On: (Date of Proposal Submission) THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 5

6 Janitorial Services #18-RFQ Attachment B Bidder's Response Form Work Specification: The successful Janitorial Company shall indicate the total fee for the work described in the services proposal, including contractor staff time and hourly rates, and other direct costs, as needed in various Workforce Solutions Cameron locations Company Name: WITH PAPER PRODUCTS Address Approximate Sq. Ft. Monthly Cost 851 Old Alice Road, Brownsville, Texas 16,970 $ 5636 Southmost, Suite D, Brownsville, Texas 800 $ 4725 Towerwood Dr., Brownsville, Texas (bathrooms only) $ 601 E. Harrison Ave., Harlingen, Texas 8,100 $ Board Office Cameron County TBD $ Total Monthly Cost $ Annual Cost $ URGENT service calls $ WITHOUT PAPER PRODUCTS Address Approximate Sq. Ft. Monthly Cost 851 Old Alice Road, Brownsville, Texas 16,970 $ 5636 Southmost, Suite D, Brownsville, Texas 800 $ 4725 Towerwood Dr., Brownsville, Texas (bathrooms only) $ 601 E. Harrison Ave., Harlingen, Texas 8,100 $ Board Office Cameron County TBD $ Total Monthly Cost $ Annual Cost $ URGENT service calls $ Authorize Representative/Title Authorized Representative Date (Print or Type) (Signature) THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH BID individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 6

7 Janitorial Services #18-RFQ PROPOSER IDENTIFICATION FORM sattachment C IDENTIFICATION OF PROPOSER LEGAL NAME OF ORGANIZATION HEAD OF ORGANIZATION MAILING ADDRESS PHYSICAL ADDRESS (IF DIFFERENT) CONTACT PERSON TITLE PHONE AGREEMENT SIGNATORY AUTHORITY TITLE PHONE TAX/LEGAL STATUS [ ] CORPORATION [ ] SOLE OWNERSHIP [ ] PARTNERSHIP [ ] OTHER DATE ESTABLISHED STATE COMPTROLLER ID NO. IRS. NO. SMALL BUSINESS [ ] YES [ ] NO IS PROPOSER CERTIFIED AS A HISTORICALLY UNDER-UTILIZED BUSINESS BY THE TEXAS WORKFORCE COMMISSION [ ] YES [ ] NO THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH QUOTE individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 7

8 Janitorial Services #18-RFQ REFERENCES Attachment D REFERENCES Please list at least 5 references of current or past contracts that are similar in scope or scale and provide Company/City name, contact and additional information. Attach additional pages if necessary. COMPANY NAME COMPANY ADDRESS NAME OF AUTHORIZED REPRESENTATIVE REPRESENTATIVE TYPES(S) OF SERVICES PERFORMED YEARS OF SERVICE TELEPHONE# COMPANY NAME COMPANY ADDRESS NAME OF AUTHORIZED REPRESENTATIVE REPRESENTATIVE TYPES(S) OF SERVICES PERFORMED YEARS OF SERVICE TELEPHONE# COMPANY NAME COMPANY ADDRESS NAME OF AUTHORIZED REPRESENTATIVE REPRESENTATIVE TYPES(S) OF SERVICES PERFORMED YEARS OF SERVICE TELEPHONE# THIS PAGE MUST BE COMPLETED AND SUBMITTED WITH QUOTE individuals with disabilities. Relay Texas: (TDD) or (Voice/Voz). Page 8