Financials DataMart User Guide 1

Transcription

1 Finance & Accounting Financials DataMart User Guide Overview The Financials DataMart offers the University of Central Florida (UCF) community a convenient reporting resource available directly from the myucf portal. Financial data from UCF Financials is fed to DataMart on a nightly basis and includes Budget, Encumbrance, and Actuals transactions. The UCF Financials Xpansion project, which added four new modules to UCF Financials in November 2013, added field names and column headings to the Encumbrances, Actuals, and Budget DataMarts. These changes display in budgets converted for use with the new modules but are not visible in historical data. Accessing DataMart 1. Access the myucf Login portal (my.ucf.edu) using Internet Explorer, and select Sign On under myucf Login. Financials DataMart User Guide 1

2 2. Sign on to the portal. 3. Expand the Staff Applications link, and select F&A DataMart. Financials DataMart User Guide 2

3 4. The Finance & Accounting DataMart will open. Using DataMart When you first enter DataMart, you will see four quadrants of available reporting sources. The quadrant you select depends on what information you are seeking: To retrieve encumbrances, pre encumbrances, and encumbered expenses, select the Encumbrance DataMart. Financials DataMart User Guide 3

4 To retrieve revenues, expenditures, and general ledger activity, select the Actuals DataMart. For initial budget entries and budget adjustments, select the Budget DataMart. FLAIR DataMart contains historical transactions prior to July 1, Using the Budget Position Summary Link The DataMart Budget Position Summary provides a quick look at budget, actuals expenditures, encumbrances, and pre encumbrances for a selected project or department. Click the Summary link at the top of the page to open the DataMart Budget Position Summary search page. A. If you are reviewing a project summary, enter the project number, and click the Submit button. Financials DataMart User Guide 4

5 B. If you are reviewing a departmental summary, enter the department number, select the fiscal year, and click the Submit button. Using the Encumbrance DataMart 1. Click the Encumbrance button in the upper left quadrant of the DataMart homepage. Financials DataMart User Guide 5

6 This opens the Encumbrance Data page. 2. Select a Reporting Period (or accept the default value, if appropriate). For departments, budget period (BP) in the Encumbrance DataMart is equivalent to fiscal year (FY), which is used in the Actuals DataMart and Budget DataMart. For projects, select the Projects option from the dropdown menu. 3. Narrow your search by selecting criteria from the Field Name and Operator fields. 4. Refine the order of your three search choices by selecting the Field Name you would like listed first in the Sort by field. Select the Field Name you would like displayed second in the then by field. Your remaining Field Name search choice will display last. 5. Type a selection into the Value field that relates to the selected Field Name as limited by the chosen Operator (i.e., Department/Project Is where is a department number). 6. After choosing your selection criteria, click the Run Query button. Help Menu for Selecting Encumbrance Criteria When you open the Help menu at the top of the Encumbrance Data page, you will find a description of the Function of each selectable area on the Encumbrance DataMart. Financials DataMart User Guide 6

7 Reporting Period Within the Help menu a table on the Encumbrance Selection Criteria page provides an explanation of the Function of the Reporting Period. Selection Reporting Period Encumbrance Selection Criteria Page Function Use the Budget Period (BP) selection criteria from 2004 forward to retrieve departmental transactions; use the Active Projects (a Life to Date time span) selection criteria to retrieve transactions for active projects. Field Name Financials DataMart User Guide 7

8 Within the Help menu the table on the Encumbrance Selection Criteria Page provides an explanation of each Field Name. These choices allow you to narrow your search of DataMart records. Selection Department/Project Transaction Date Transaction Type PO Number* Voucher Number* Requisition Number* Journal ID* Encumbrance Selection Criteria Page Function Enter eight digits for the desired project or department ID. This is the date of the encumbrance transaction for instance, the date a requisition or purchase order was budget checked. If you select Transaction Type, enter one of the following three values in the Value field: CC_DET_EXP retrieves encumbered funds related to expenditures (Record Types = VEN and JEN) This Transaction Type is similar to drilling down on the Expenditure value in the online Budget Details page of UCF Financials. CC_DET_ENC retrieves encumbered funds related to POs (Record Type = PEN) or relief of encumbrances by vouchers (Record Type = VEN). This Transaction Type is similar to drilling down on the online Encumbrance value in UCF Financials. CC_DET_PRE retrieves encumbered funds related to requisitions (Record Type = REQ) or relief of pre encumbrances by a PO (Record Type = PEN). This Transaction Type is similar to drilling down on the online Pre encumbrances value in UCF Financials. Use PO Number to retrieve those transactions related to purchase order budget checking activity, which may include the creation of the encumbrance, the relief of a pre encumbrance, and the relief of encumbrance by vouchers. PO numbers are 10 characters in length, and the zeros are significant. Use Voucher Number to retrieve those transactions related to voucher budget checking activity, which may include the creation of an expense against the budget and the relief of an encumbrance. Voucher IDs are 8 characters in length. Use Requisition Number to retrieve those transactions related to requisition budget checking activities, which primarily include the creation of the pre encumbrance and the relief of that preencumbrance by a purchase order, or closure of the requisition. Requisition IDs are 10 characters in length and the zeros are significant. Use Journal ID to retrieve journals affecting pre encumbrances, encumbrances or expenses directly, such as UCF Computer Store encumbrance journals. Financials DataMart User Guide 8

9 Selection Vendor ID Vendor Name Description Amount Record Type* Account Alternate Acct Fund Encumbrance Selection Criteria Page Function Use Vendor ID to retrieve transactions related to a specific vendor ID. Requisition, purchase order, or voucher transaction results may be returned, because all of those transaction types have vendors associated with them. Use Vendor Name to retrieve similar transactions to those retrieved by vendor ID. The selection criteria are not case sensitive, but commas and spaces are significant. Use Description to retrieve all types of transactions. As is the case with Vendor Name, the criteria are not case sensitive, but commas and spaces are significant. You can enter a specific Amount or a threshold Amount. If you do a search by Amount, keep in mind that you may be seeing only part of a complete transaction. For instance you may key $1530, and retrieve the voucher, purchase order and requisition lines, but you may not see the relief of encumbrance or pre encumbrance, as they could be negative ( $1530). The Record Type depicts the type of encumbrance transaction that has been recorded. There are 4 values which represent the rows of data created by the budget checking of each respective document: REQ requisitions; PEN purchase orders; VEN vouchers; JEN journal entry. Use Account to limit the transactions retrieved to selected account codes the most common are values starting with a 7 which represent expenses, 3 which represent AP accruals and 1 which represent balance sheet accounts, primarily cash. The Alternate Account is associated with the Account, and is used for financial reporting purposes. There can be several accounts tied to the same alternate account. Alternate account represents assets. Use Fund to limit the transactions retrieved to those of a specific Fund code. In UCF Financials, the Fund code is a Chartfield representing the funding source used for transactions. * Denotes that only 1 of the 5 starred (*) fields can be used in the selection criteria, not used in combination with one another. A record type of VEN for instance, will have transactions for both an expense encumbrance from the voucher and an encumbrance relief from a PO, and the PEN record type for that same PO can have an encumbrance and a pre encumbrance relief, so a specific PO or voucher ID could be in conflict with a specific record type. Financials DataMart User Guide 9

10 Operator Within the Help menu the Operator Selection table provides an explanation of the Function each Operator performs when you search the Encumbrance DataMart. Operator Is Like Begins With Function Operator Selection Use to retrieve an exact match from the field. Examples: Department/Project Is returns all records where Department/Project number Is equal to Transaction Date Is 4/9/2005 returns records with Transaction Date is equal to April 9, 2005 Use to retrieve for existence of the value in any part of the field. Examples: Department/Project Like 020 returns , , (with underscore wildcard) Department/Project Like 35 3_11 returns Department/Project that begins with 35, the fifth digit is 3, and last two digits are 1; e.g , , Vendor Name Like Office returns Office Plus, Law Offices of James Bond, Capital Office Use to retrieve records where field name begins with a given value. Examples: Department/Project Begins With 020 returns , , Vendor Name Begins With Office returns Office Plus, Office Depot, Office Solutions Financials DataMart User Guide 10

11 Operator Range GTE or LTE Function Operator Selection Use to search Amount, Transaction Date, Account fields by range. Examples: Amount Range returns all amounts in range $100 to $200 Transaction Date Range 4/10/05 04/14/05 returns records with Transaction Date from April 10, 2005 to April 14, 2005 Account Range returns all Accounts with values from to Greater Than or Equal (GTE) or Less Than or Equal (LTE). Use only for Amount field. Examples: Amount LTE returns Amounts <= $1,000 Amount GTE returns Amounts >= $50,000 DataMart Query Results After choosing your selection criteria, click the Run Query button. DataMart results are displayed 50 at a time. Check the Total Records Found near the top of the page for the total number of transactions that have been returned. Use the First, Previous, Next, and Last links to navigate among the results. This also applies to the Actuals and Budget DataMart quadrants. Financials DataMart User Guide 11

12 Buttons at the top of the DataMart Query Results page are available to assist you in using DataMart. The following table lists these buttons and their functions. Icon Function Use to return to the selection criteria page to run a new query. Use to export query results to Excel. Use to export query results to a text format. Use to return to the DataMart home page. Use to summon help with the query results. Help Interpreting Encumbrance DataMart Column Headings To learn more about the entries on the DataMart Query Results page, click the red question mark icon at the top. This opens a page that provides additional information. Line# Dept/Proj Number Account Amount PO# / Req# Vendor Name / Jrnl Hdr Desc Encumbrance DataMart Column Headings The line number is actually a hyperlink to display more detailed information about the transaction. Use it to display a separate Details page which contains information based on the type of transaction. Department or Project ID The Account Code for the transaction line. The monetary amount of the transaction. This column indicates a secondary document to the transaction, if there is one. For instance, a VEN record type transaction may have a purchase order ID in this field, if the transaction represents a PO voucher. For a PEN record type transaction, this field may contain a requisition number, if the PO was sourced from a requisition. There will be no values in this field if the record type is JEN or REQ, as there are no previous, secondary documents for these two transaction types. If the transaction is a record type of REQ, PEN, or VEN this field contains the vendor name for the requisition, purchase order or voucher. If it is a JEN it contains the Journal Header description. Financials DataMart User Guide 12

13 Rec Typ (Record Type) Document Number Doc Line Trans Type Transaction Date Transaction Description Vendor ID Alt Acct Fund Pgm Activity Id Encumbrance DataMart Column Headings Displays the type of encumbrance transaction. The values are: REQ: Pre Encumbrance transactions from requisitions; PEN: Purchase order initiated encumbrances. Includes the creation of encumbrance and relief of pre encumbrance; VEN: Voucher initiated encumbrance transactions. Includes the creation of an expense against the budget and the relief of encumbrance; JEN indicate journal encumbrances. The Trans Type field easily identifies which of the same record types are the creation or the relief. This is the primary document of the transaction, and is related to the value in the Rec Typ field. If the transaction is a record type REQ this value is the requisition number; if it is a PEN, this value is the purchase order. If it is a VEN, this value is a voucher, and this field contains the encumbrance journal if the record type is JEN. This is the line number of the primary document listed in the Document Number column to the left. Indicates the type of encumbrance involved in the transaction. The actual value also indicates which ledger the transaction was written to. The values are CC_DET_EXP, CC_DET_ENC and CC_DET_PRE where _EXP represents expenses, _ENC represents encumbrances and _PRE represents pre encumbrances. This is the date the encumbrance transaction was budget checked. This description comes from the transaction. For record types of REQ and PEN it will be the vendor name. For record type VEN it will be the voucher line description. For record type JEN it will be journal line description. This field will be the vendor ID for all record types except JEN, since journals don't have vendors. This field contains the alternate account value. In UCF Financials, the Fund code is a Chartfield representing the funding source used for transactions. In UCF Financials the Program Code is populated with a default value of ZZ. This column is a Project Costing required field. For CNG Projects it identifies cost related to budget categories. For Construction, Utilities, and Auxiliary it identifies cost breakout. Financials DataMart User Guide 13

14 Analysis Type Encumbrance DataMart Column Headings Analysis Types are used for Project Costing to reflect the nature of transactional data as it flows thru the system. Analysis Type can change as the transaction flows thru the system. For example, a requisition begins with and Analysis Type = REQ, when the requisition is sourced into a Purchase Order another transaction is created with an analysis type = COM. Finally, when the PO is copied into a voucher for payment, a third transaction is created with the ACT analysis type. Examples: Payables: ACT. (Actual Cost). Payroll: PAY Bill Amount/Bill Adjustment: BIL/BAJ Fringe Benefits:FBE GL Expense: GLE GL Non Expense: GLN GL Revenue: GLR GL Payroll(Online Adjustment): GLP Sponsor F&A: SFA View Total Amount Link Use the View Total Amount link to get summarized totals for expenses, encumbrances, and pre encumbrances from DataMart. Financials DataMart User Guide 14

15 Using the Actuals DataMart 1. On the DataMart homepage click the Actuals button in the upper right quadrant. This opens the Actuals Data page. Financials DataMart User Guide 15

16 2. Select a Reporting Period (or accept the default value, if appropriate). For departments, choose a fiscal year (FY). For projects, select the Projects option from the dropdown menu. 3. Narrow your search by selecting criteria from the Field Name and Operator fields. 4. Refine the order of your three search choices by selecting the Field Name you would like listed first in the Sort by field. Select the Field Name you would like displayed second in the then by field. Your remaining Field Name search choice will display last. 5. Type a selection into the Value field that relates to the selected Field Name as limited by the chosen Operator (i.e., Department/Project Is where is a department number). 6. After choosing your selection criteria, click the Run Query button. Help Menu for Selecting Actuals Criteria When you open the Help menu at the top of the Actuals Data page, you will find a description of the Function of each selectable area on the Actuals DataMart. Reporting Period Within the Help menu a table on the Actuals Selection Criteria page provides an explanation of the Function of the Reporting Period. Selection Reporting Period Actuals Selection Criteria Page Function Use the Budget Period (BP) selection criteria from 2004 forward to retrieve departmental transactions; use the Active Projects, (a Life to Date time span) selection criteria to retrieve transactions for active projects. Financials DataMart User Guide 16

17 Field Name Within the Help menu the table on the Actuals Selection Criteria Page provides an explanation of each Field Name. These choices allow you to narrow your search of DataMart records. Selection Department/Project Voucher Number Vendor Name Description Transaction Date Amount Record Type Invoice Actuals Selection Criteria Page Function Enter eight digits for the desired project or department ID. Use Voucher Number to retrieve those GL ledger transactions related to a voucher. Voucher ID's are 8 characters in length. Use Vendor Name to retrieve similar transactions to those retrieved by vendor ID. The Vendor Name selection will return journals related to vouchers using this vendor. The selection criteria are not case sensitive, but commas and spaces are significant. Use Description to retrieve all types of transactions. As is the case with Vendor Name, the criteria are not case sensitive, but commas and spaces are significant. This is the date of the journal. You can enter a specific Amount, or a threshold Amount. The Record Type indicates the sources of the journal. Examples include online journals (IDI), student journals (SF), and Human Resources (HR) journals. Use Invoice to retrieve journals to which a voucher and vendor invoice number has been tied. Financials DataMart User Guide 17

18 Account Alternate Acct Fund PO Number Journal ID Program Vendor ID Use Account to limit the transactions retrieved to selected account codes the most common are values starting with a 7 which represent expenses, 3 which represent AP accruals and 1 which represent balance sheet accounts, primarily cash. The Alternate Account is associated with the Account, and is used for financial reporting purposes. There can be several accounts tied to the same alternate account. Alternate account represents assets. Use Fund to limit the transactions retrieved to those of a specific Fund code. In UCF Financials, the Fund code is a Chartfield representing the funding source used for transactions. Use PO Number, to retrieve journals related to a PO voucher. PO numbers are 10 characters in length, and the zeros are significant. Use Journal ID to retrieve specific journals. In UCF Financials, the Program Code is populated with a default value of ZZ. Use Vendor ID to retrieve journals related to vouchers with this vendor ID. Operator Within the Help menu the Operator Selection table provides an explanation of the Function each Operator performs when you search the Actuals DataMart. Operator Is Function Operator Selection Use to retrieve an exact match from the field. Examples: Department/Project Is returns all records where Department/Project number Is equal to Transaction Date Is 4/9/2005 returns records with Transaction Date is equal to April 9, 2005 Financials DataMart User Guide 18

19 Operator Selection Operator Like Begins With Range GTE or LTE Function Use to retrieve for existence of the value in any part of the field. Examples: Department/Project Like 020 returns , , (with underscore wildcard) Department/Project Like 35 3_11 returns Department/Project that begins with 35, the fifth digit is 3, and last two digits are 1; e.g , , Vendor Name Like Office returns Office Plus, Law Offices of James Bond, Capital Office Use to retrieve records where field name begins with a given value. Examples: Department/Project Begins With 020 returns , , Vendor Name Begins With Office returns Office Plus, Office Depot, Office Solutions Use to search Amount, Transaction Date, Account fields by range. Examples: Amount Range returns all amounts in range $100 to $200 Transaction Date Range 4/10/05 04/14/05 returns records with Transaction Date from April 10, 2005 to April 14, 2005 Account Range returns all Accounts with values from to Greater Than or Equal (GTE) or Less Than or Equal (LTE). Use only for Amount field. Examples: Amount LTE returns Amounts <= $1,000 Amount GTE returns Amounts >= $50,000 DataMart Query Results Enter your selection criteria, and click Run Query at the bottom of the page to view the DataMart Query Results. Financials DataMart User Guide 19

20 Help Interpreting Actuals DataMart Column Headings Once you have run a query, you can learn more about the entries on the DataMart Query Results page by clicking the red question mark icon at the top of the page. The following information displays. Line# Dept/Proj Number Account Amount Voucher#/Contract# Vendor Nm/Customer Nm/ Jrnl Header Desc PO#/BI Invoice/AR Item Journal ID Invoice Number/Payment Id Transaction Date Actuals DataMart Column Headings The line number is actually a hyperlink to display more detailed information about the transaction. Use it to display a separate Details page which contains additional information about the journal. Department or Project ID The account code for the transaction line. The monetary amount of the transaction (from the journal line or voucher line, if the journal is related to a voucher.) If the journal is related to an accounts payable voucher, that voucher number will be displayed here. If the journal is related to a contract, that contract number will be displayed here. This column contains either the journal header description, or the vendor name or customer name, depending on if the journal is related to a voucher or a contract/invoice/item. If the journal is related to a PO voucher, the PO ID will be displayed in this column. If the journal is related to a Billing invoice or AR item, the Invoice or Item will be displayed in this column. This is the general ledger journal ID. If the journal is related to a PO voucher, the vendor s invoice number will be displayed in this column. If the journal is related to an AR item the payment id will be displayed in this column This is the journal date. Financials DataMart User Guide 20

21 Fund Line Description Alt Acct Prg Vendor/Customer ID Activity Id Analysis Type Resource Category Actuals DataMart Column Headings In UCF Financials, the Fund code is a Chartfield representing the funding source used for transactions. This description is the journal line description or the sub system line description, if the journal is related to a voucher, contract, invoice, item. This column contains the alternate account value. In UCF Financials the Program Code is populated with a default value of ZZ. This column contains the vendor ID if the journal is related to a voucher or a customer id if the journal is related to a contract, bill, or AR item. This column is a Project Costing required field. For CNG Projects it identifies cost related to budget categories. For Construction, Utilities, and Auxiliary it identifies cost breakout. Analysis Types are used for Project Costing to reflect the nature of transactional data as it flows thru the system. Analysis Type can change as the transaction flows thru the system. For example, a requisition begins with and Analysis Type = REQ, when the requisition is sourced into a Purchase Order another transaction is created with an analysis type = COM. Finally, when the PO is copied into a voucher for payment, a third transaction is created with the ACT analysis type. Examples: Payables: ACT. (Actual Cost). Payroll: PAY Bill Amount/Bill Adjustment: BIL/BAJ Fringe Benefits:FBE GL Expense: GLE GL Non Expense: GLN GL Revenue: GLR GL Payroll(Online Adjustment): GLP Sponsor F&A: SFA Resource Category is a new Project Costing Field that identifies Misc. Fringe and Overhead. Termination Annual & Sick Pool: FTASP Workman's Compensation: FWCMP Workman's Compensation: GA FWCGA Workman's Compensation: OPS FWCOP Unemployment Compensation: UNEMP Unemployment Compensation: OPS UNEOP General Liability: FGENL Overhead: OVHD Financials DataMart User Guide 21

22 Using the Budget DataMart 1. On the DataMart homepage click the Budget button in the lower left quadrant. This opens the Budget Data page. Financials DataMart User Guide 22

23 2. Select a Reporting Period (or accept the default value, if appropriate). For departments, choose a fiscal year (FY). For projects, select the Projects option from the dropdown menu. 3. Narrow your search by selecting criteria from the Field Name and Operator fields. 4. Refine the order of your three search choices by selecting the Field Name you would like listed first in the Sort by field. Select the Field Name you would like displayed second in the then by field. Your remaining Field Name search choice will display last. 5. Type a selection into the Value field that relates to the selected Field Name as limited by the chosen Operator (i.e., Department/Project Is where is a department number). 6. After choosing your selection criteria, click the Run Query button. Help Menu for Selecting Budget Criteria When you open the Help menu at the top of the Budget Data page, you will find a description of the Function of each selectable area on the Budget DataMart. Reporting Period Within the Help menu a table on the Budget Selection Criteria Page provides an explanation of the Function of the Reporting Period. Selection Reporting Period Budget Selection Criteria Page Function Use the Fiscal Year selection criteria from 2004 forward to retrieve departmental transactions; use the Active Projects, (a Life to Date time span) selection criteria to retrieve transactions for active projects. Financials DataMart User Guide 23

24 Field Name Within the Help menu the table on the Budget Selection Criteria page provides an explanation of each Field Name. These choices allow you to narrow your search of DataMart records. Selection Department/Project Journal ID Description Transaction Date Amount Account Fund Program Budget Selection Criteria Page Function Enter eight digits for the desired project or department ID. Use Journal ID to retrieve specific budget journals. Use Description to retrieve budget journals by the journal description. As is the case with Vendor Name, the criteria are not case sensitive, but commas and spaces are significant. This is the date of the budget journal. You can enter a specific Amount, or a threshold Amount. Use Account to limit the transactions retrieved to selected account roll ups. Budgets for departments are entered with account Budgets for projects are entered by the category of expenses, such as , , or Use Fund to limit the transactions retrieved to those of a specific Fund code. In UCF Financials, the Fund code is a Chartfield representing the funding source used for transactions. The Program Code is populated with a default value of ZZ. Operator Financials DataMart User Guide 24

25 Within the Help menu the Operator Selection table provides an explanation of the Function each Operator performs when you search the Budget DataMart. Operator Is Like Begins With Range GTE or LTE Function Operator Selection Use to retrieve an exact match from the field. Examples: Department/Project Is returns all records where Department/Project number Is equal to Transaction Date Is 4/9/2005 returns records with Transaction Date is equal to April 9, 2005 Use to retrieve for existence of the value in any part of the field. Examples: Department/Project Like 020 returns , , (with underscore wildcard) Department/Project Like 35 3_11 returns Department/Project that begins with 35, the fifth digit is 3, and last two digits are 1; e.g , , Vendor Name Like Office returns Office Plus, Law Offices of James Bond, Capital Office Use to retrieve records where field name begins with a given value. Examples: Department/Project Begins With 020 returns , , Vendor Name Begins With Office returns Office Plus, Office Depot, Office Solutions Use to search Amount, Transaction Date, Account fields by range. Examples: Amount Range returns all amounts in range $100 to $200 Transaction Date Range 4/10/05 04/14/05 returns records with Transaction Date from April 10, 2005 to April 14, 2005 Account Range returns all Accounts with values from to Greater Than or Equal (GTE) or Less Than or Equal (LTE). Use only for Amount field. Examples: Amount LTE returns Amounts <= $1,000 Amount GTE returns Amounts >= $50,000 Financials DataMart User Guide 25

26 DataMart Query Results Enter your selection criteria, and click Run Query at the bottom of the page to view the DataMart Query Results. Help Interpreting Actuals DataMart Column Headings Once you have run a query, you can learn more about the entries on the DataMart Query Results page by clicking the red question mark icon at the top of the page. The following information displays. Line# Dept/Proj Number Account Amount Journal Header Desc Journal Journal Line No Transaction Date Fund Journal Line Description Trans Type Budget DataMart Column Headings The line number is actually a hyperlink to display more detailed information about the budget journal. Department or Project ID The account roll up code for the transaction line. The monetary amount of the transaction. The budget journal header description. The budget journal ID. The line number of the journal on which the budget transaction is recorded. The journal date. The funding source for the journal. The budget journal line description. The transaction type, which represents which ledger to which the journal is posted. This value will be either CC_DEP_BUD or CC_PG_BUD, depending on whether you are inquiring on a department or a project. Active Project budgets going forward will have a new CH_PG_BUD trans type. Financials DataMart User Guide 26

27 Budget Period Pgm Acct Pd Rec Type Budget Type FYear Activity Id Budget DataMart Column Headings For departments, the budget year of the transaction (which also equals the fiscal year). The Program Code is populated with a default value of ZZ. The accounting period in which the journal was entered. The Record Type will always equal BUD. This column indicates whether the budget entry was original or a budget adjustment. This column indicates the fiscal year for the accounting period when the journal was entered. This column is a Project Costing required field. For CNG Projects it identifies cost related to budget categories. For Construction, Utilities, and Auxiliary it identifies cost breakout. Financials DataMart User Guide 27