PM tutor. Direct and Manage Project Execution. Presented by Dipo Tepede, PMP, SSBB, MBA. Empowering Excellence. Powered by POeT Solvers Limited

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1 PM tutor Empowering Excellence Direct and Manage Project Execution Presented by Dipo Tepede, PMP, SSBB, MBA

2 This presentation is copyright 2009 by POeT Solvers Limited. All rights reserved. This presentation is protected by the Nigerian Copyright law and may not be reproduced, distributed, transmitted, displayed, published or broadcast without the prior written permission of POeT Solvers Limited. You may not alter or remove any trademark, copyright or other notices. PMP, CAPM, PMI, PMBOK Guide are registered marks of Project Management Institute, Inc.

3 At the end of this training, our goal is for you to: Be able to define the nature of this process Be able to describe the difference between reporting and forecasting Be able to explain the types of changes addressed by change request

4 Project Integration Management Combine Define Unify Identify Integration Coordinate

5 Integration Processes Process Develop Project Charter Develop Project Management Plan Direct & Manage Project Execution Monitor & Control Project Work Perform Integrated Change Control Close Project or Phase Group INIT PLAN EXEC M & C M & C CLOSE

6 Integration Processes Develop Project Charter Develop the charter to authorize the project Develop Project Management Plan Document the Project Management Plan and all subsidiary plans Direct & Manage Project Executions Perform the work and achieve the project objectives

7 Integration Processes Monitor & Control Project Work Track, review and regulate the project in order to meet performance goals Perform Integrated Change Control Review, approve and manage changes to the deliverables Close Project or Phase Finalize all activities on the project or phase

8 Main Concept Direct and Manage Project Execution Brings everything together Overarching process that performs other processes Project Manager and the Team Conducts business Performs duties, assignments and actions

9 Project Objective Main Focus Deliver Project results to achieve objectives How? Spend Effort, Time and Resources

10 Project Deliverables Ensure Product meets Customer Requirements Ensure right Quality and Specification

11 Verifying deliverables Issues that lead to changes Change requests from customers Quality issues Physical Problems To avoid problems in future Changes should be put into action in: Project Scope Plans Project System

12 Staffing the Project Find right resource Train and Manage Work with Project Managers Share employees with key skills Negotiate with Functional Managers Get staff released

13 Negotiation skills To work with vendors To obtain quotations To increase budget

14 Interfaces and Comm. Channels Manage Interfaces Between Processes Manage Communication Channels Between People

15 Conflict Resolution Techniques Confronting Compromising Withdrawal Smoothing Collaborating Forcing

16 Develop PM Plan Process Defined in the PM Plan Methodologies Which part of the PM system to use Perfect process to gather status information for Reporting Lessons Learned

17 Reporting Know project schedule Know deliverable status Have Project Cost Information Familiar with Project Quality Know Project Status

18 Forecasting Estimate of Project Completion Finish Date Budget Earned value comes into play

19 Project Integration Management Approved Change Requests Ent. Env. Factors Project Management Plan Required Input Org. Proc. Assets

20 Project Management Plan Integrates Important Information Integrates subsidiary plans Defines the Actions

21 Change Request Refers to Changes in Scope to Add or reduce scope Manage Project Implementing Change Requests Corrective Action Preventive Action Defect Repair

22 Actions Corrective Actions Analyze Root Cause Issue Corrective Action Preventive Action Min. Risk of Things going wrong Issue Preventive Action

23 Defect Repair Fix actual Production Fault Issue Defect Repair Request

24 Additional Factors Enterprise Environmental Factors Organization Process Assets

25 Direct & Manage Proj. Execution Applied Tools & Techniques Expert Judgment PMIS

26 Implementing the main purpose Bring Everything Together Direct Performance Manage Interface Defines Processes to help Implementation of Project

27 PMIS Helps Store, Retrieve and Distribute Project Documentation Helps to keep track of the Hours and Resources spent Place to Input, Review and Approve all Requested Changes

28 Direct and Manage Proj Output Deliverables Work Perf. Info. Change Requests PM Plan Updates Project Doc Updates

29 Give me my deliverables Quality Control in Perform Quality Control Process Verified in Verify Scope Process When last one is Verified and Delivered, Project is Closed

30 Work Performance Information Discusses Project Activity Status Update Schedule Report Deliverables Status Cost Incurred Meet Quality Standards

31 Report Performance Process Communication Management Takes Supporting Data to create Approval Status Levels Reports

32 Change Request Customer Request is the output Once Approved, used as input to Direct & Manage Proj. Exec. Acts as Input to the Integrated Change Control Process

33 Project Cycle Implement Change Requests Ready for QC, Verification and Delivery Create Deliverable

34 Review Direct and Manage Project Execution Process to Direct Technical and Organizational interfaces Primary Output is the Deliverables Project Manager Ensures that the Project Plan is Accomplished Entire Project Team must make Important Contributions

35 Sample Exam Questions What is Direct and Manage Project Execution? What are inputs of Direct and Manage Project Execution? In which Process are most Resources Spent? What is Management asking you to build as a PM?

36 Sample Exam Questions What is Project Plan? Which of the following is an output of Direct and Manage Project Execution? Quality Plan Project Staff assignments Issues Log Training