Panel Discussion: Experience with Government Contracting Donald M. Dwight, P.E.

Transcription

1 Panel Discussion: Experience with Government Contracting Donald M. Dwight, P.E. Associate Vice President Federal Accounts AECOM

2 AECOM Small Business Subcontracting Donald Dwight, P.E. AECOM Federal Account Manager Environmental Business Line 10/9/2012 2

3 AECOM Small Business Subcontracting Who is AECOM? Commitment to Small Businesses Subcontracting Opportunities for Small Businesses Pre-Qualification Process Subcontracting Requirements Monitoring Subcontractor Work Performance Mentor-Protégé Program Lessons Learned on Subcontract Relationships 5 Reasons for Subcontracting Success Small Business Outreach Marketing to AECOM Points of Contact 10/9/2012 3

4 Who is AECOM? AECOM is a diverse global provider of professional technical and management support services to a broad range of markets including: Facilities Remove and Replace Runway at Fairchild AFB Environmental Clean-Up of Durham Meadows Superfund Site Water Planning, design and manage construction of Croton Water Treatment Plant for City of New York Transportation Retrofit strengthening for San Francisco Bay Area Bridges Energy Housing Development Project in Bronx, New York Ranked #1 Design Firm by Engineering News Record 10/9/2012 4

5 Commitment to Small Businesses Small Business Policy Statement Corporate commitment to identify procurement opportunities for small businesses Signed by President Posted on our intranet site Small Business Procedure Subcontract administrators working with project managers to maximize procurement opportunities for small businesses AECOM Small Business Set-Asides Providing assistance to small businesses Outreach Efforts Searching Databases Attending Conferences Encourage small businesses to conduct presentation at project offices 10/9/2012 5

6 Subcontracting Opportunities for Small Businesses Teaming Arrangements Small businesses given first priority when developing teams Protégé Companies Set-Asides AECOM currently subcontracts approximately 25% of our project efforts 60% of subcontract dollars go to small business Subcontractors are used in all of our business lines Types of Services AECOM Subcontracts Laboratory Remediation Transportation and disposal Drilling Construction related services Engineering/technical support Services required on locally, regionally, and national levels 10/9/2012 6

7 AECOM Pre-Qualification Process Prior to award any subcontract, AECOM will require the following: Statement of Qualification AECOM Pre-Qualification Questionnaire Past Performance References Representation and Certification (to include NAICS code) AECOM Health and Safety Evaluation (if working on project site) Quality Procedures AECOM will also: Request a Dunn and Bradstreet Report Query Excluded Parties List System 10/9/2012 7

8 Subcontracting/Request for Proposal (RFP) Requirements Standard Terms and Conditions Review and Acceptance during RFP process Statement of Work Review and Acceptance during RFP process Prime Contract Flow Down Clauses Insurance Requirements General Liability Coverage Bonding Requirements Construction Projects greater than $250,000 Site Visit Personnel Interviews, Review of Resumes and Past Performance 10/9/2012 8

9 Monitoring Subcontractor Work Performance Meet schedules and deadline Program/Project Management Communications Responsiveness Supervision Quality of service and deliverables Health and Safety Client Satisfaction Perform within the budget Overall rating added to subcontracts database 10/9/2012 9

10 Mentor-Protégé Program AECOM has sponsored a total of sixteen protégé firms through the Air Force, Navy, Army, DHS, EPA, VA and SBA mentor protégé programs since 1995 Areas of growth for our protégés have included staff, annual revenue and expansion into new market areas. Past Award winner of DoD s prestigious Nunn-Perry Award. Considerations for entering into a Mentor-Protégé Relationship Protégé business plan AECOM s ability to support this plan Growth potential/management commitment of the protégé Market area and services provided by the protégé Past Performance 10/9/

11 Lessons learned on small business relationships Commitment from start to end Early discussion of rate structures Subcontractors can t meet subcontract terms SB Program Management expertise on large contracts Early consideration of financial track record Consistency with our health and safety, quality procedures Investments get out of hand Use Local subcontractors 10/9/

12 5 Reasons for Subcontracting Success 1) Client Needs are first 2) Careful evaluation of risk 3) Careful examination of subcontractor s or teaming partner s viability, experience and past performance 4) Diligence in following AECOM policies and procedures regarding quality management, financial management and health and safety, dedicated contract and subcontract administrators 5) Commitment 10/9/

13 Small Business Outreach AECOM uses a number of methods to identify potential small business sources: Attending and Hosting Small Business Conferences Brown Bag Lunches-Small Businesses Provide Capabilities Presentation Trade Organizations Referrals Small Business Resources AECOM Subcontracts Database CCR Dynamic Small Business Search Veterans in Business Vendor Information Pages (Vetbiz) 10/9/

14 Marketing to AECOM There are a number of ways small businesses can market to AECOM Small Business Staff Subcontracts/Contracts Staff Operations Staff (Program and Project Managers) Business Development Staff 10/9/

15 Points of Contact Small Business Staff Ellen Mack Small Business Liaison Officer Gwen Parker Director of Small Business Contracts/Subcontracts Staff Richard Moody Jennifer Mullins Contracts Manager-Eastern Region Contracts Manager-Mountain Region Charles Singley Donna Noble Contracts Manager-South Region Contracts Manager-Western Region Michele Ouansafi Contracts Manager-Pacific Region /9/