INVITATION FOR BIDS. Office Trailer (CIP# ABD1903)

Transcription

1 INVITATION FOR BIDS Office Trailer (CIP# ABD1903) BID SUBMITTAL DATE, TIME, & LOCATION: August 24, 2:00 PM Mount Pleasant Waterworks Operations Center 1619 Rifle Range Road Mount Pleasant, SC QUESTIONS TO: Brian King, Budget & Procurement Supervisor Financial Services Division Mount Pleasant Waterworks bking@mpwonline.com *MAIL BIDS TO: HAND CARRY BIDS TO: MARK ENVELOPE: Mount Pleasant Waterworks 1619 Rifle Range Road Mount Pleasant, SC Attention: Brian King Mount Pleasant Waterworks 1619 Rifle Range Road Mount Pleasant, SC Office Trailer Bid Attn: Brian King * Respondents mailing bids should allow a sufficient mail delivery period to ensure timely receipt of their bids by Mount Pleasant Waterworks. CIP# ABD1903 Page 1

2 INVITATION FOR BIDS Office Trailer (CIP# ABD1903) Mount Pleasant Waterworks (MPW) invites interested vendors to offer formal bids as described herein. GENERAL BIDDING INSTRUCTIONS 1) Vendors must submit two (2) copies of each bid within the time frame indicated for submission. 2) Vendors shall submit their bids, identifying the contents clearly marked on the outside of the envelope Office Trailer Bid, by the submission deadline to: Brian King, Budget & Procurement Supervisor, Mount Pleasant Waterworks, 1619 Rifle Range Rd., Mount Pleasant, S.C MPW will accept bids until 2:00 p.m. Friday August 24, ) MPW shall have a period of up to thirty (30) days after the opening of bids in which to award the contract to the lowest responsible bidder after taking into consideration servicing capability, workmanship, and a history of satisfactory service. 4) Submission of a bid will be considered as conclusive evidence of the bidder s complete examinations and understanding of the specifications as provided by MPW. 5) In the event after award, a unit is delivered to MPW which does not comply with standard approved specifications listed in the bid packet and has not been approved by MPW, the vendor, upon notification, shall immediately remove from the premises any such unit and replace it in full accordance with the specifications outlined herein. 6) Bids received after the time and date specified will not be considered and will be deemed unresponsive. 7) Unless noted otherwise, any manufacturers names, trade names, brand names, or catalog numbers used in the specifications are for the purposes of describing and establishing quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand that meets or exceeds the quality of the specifications listed for any unit as deemed appropriate by MPW. 8) The unit must be furnished as described and specified, delivered FOB Destination, Freight Prepaid. CIP# ABD1903 Page 2

3 9) Prices quoted shall include all discounts to be considered in making the award and shall be net, including delivery to Mount Pleasant Waterworks Operations Center or other designated location. State and local taxes, as applicable, should be included in the bid price. GENERAL TERMS AND CONDITIONS 1) Mount Pleasant Waterworks reserves the right to reject any and all bids in whole or in part and to waive all technicalities as deemed appropriate. 2) Awards shall be made to the lowest responsible bidder who submits a responsive bid, which is most advantageous to MPW. 3) In case of default by the vendor, MPW reserves the right to purchase like unit on the open market charging the vendor with any additional costs. Should such charges be assessed, no subsequent bids of the defaulting vendor shall be considered until the assessed charges have been satisfied. 4) Unit prices shall govern over extended prices. 5) Bid prices shall reflect all unit: (F.O.B. Destination, Freight Prepaid). 6) Ambiguous bids, which are uncertain as to terms, delivery, quantity, and/or compliance with specifications, may be rejected or otherwise disregarded. 7) All bids shall be executed and submitted in a sealed envelope. The face of the envelope shall contain the following: a. Office Trailer Bid b. Bid Date: August 24, 2018 c. Time: 2:00 p.m. d. Attention: Brian King 8) Bidders and/or their representatives shall direct all inquiries and all other communications regarding this bid to Brian King. All questions shall be in writing or electronic mail in order to forward the answers to all prospective bidders. No oral answers to bid questions shall be permitted. This shall ensure fairness and give all bidders an equal opportunity to be considered. 9) Any addenda to the bid documents will be issued in writing. No oral statements, explanations or commitments shall be of any effect unless incorporated in the addenda. 10) MPW reserves the right to contact bidders individually for the purpose of clarifying bids and/or request additional information. CIP# ABD1903 Page 3

4 11) MPW is not liable for any cost incurred by the bidders in connection with the development and submittal of their bids. 12) In estimating the lowest cost, MPW will consider any of the following in addition to bid price; delivery; quality; service; performance analysis; reference checks of other users of the unit; location of support operations and size of the support staff in relationship to number of systems being serviced by the staff; and size, fiscal stability and longevity of the providing company. This list is not all-inclusive. 13) Bid prices will include all costs related to the delivery and start up/installation of the unit, if applicable. The successful bidder will deliver the unit to the location specified on the issued Purchase Order. 14) A unit bid as new shall be new, not used, and subject to the inspection, tests, and approval of MPW. The bidder shall guarantee the materials and workmanship against defect due to faulty materials or faulty workmanship or negligence for the stated period in the warranty. Proposed unit must perform for the intended purpose for which it is bid. 15) Discussions or communications (written or oral) concerning the bid, the bidders, the bidder s competitors or the award of the bid with members of the Commission shall be basis for disqualification of the affected party s bid. 16) All warranties provided on proposed the unit shall commence once MPW inspects, tests, and accepts the unit as specified in the bid document. 17) A copy of the warranty documents, if applicable, must accompany the bids. 18) A list of all recalls in the last year applicable to the unit being bid shall be included in the bid. CIP# ABD1903 Page 4

5 Scope of Work: Supply, delivery and set up of a new Office Trailer meeting or exceeding the following specifications. Bid price must include: 1. New trailer as specified, and delivery to: Mount Pleasant Waterworks 1619 Rifle Range Road Mt. Pleasant, SC Trailer set up, block, level, tie down/anchoring 3. Supply and installation of skirting 4. Building, electrical and plumbing permits 5. Electric, water and sewer connections 6. Bidders must submit a final drawing of trailer they are offering with bid package 7. Trailer must be delivered within sixty (60) days of contract execution Specifications: A. New Office Trailer: 1. Approximate size: 24 x Design criteria must meet all applicable current IBC requirements, be SC Business Coded, and rated for 130 mph wind speed 3. Preliminary interior layout attached should consist of 4 offices, 1 restroom, and small kitchen area 4. Floor Covering 1/8 vinyl composition tile 5. Exterior Siding and Trim (see alternate bid items) 5.1. Siding aluminum 5.2. Skirting aluminum 5.3. Trim Aluminum starters 5.4. Door & Window Trim - Brick mold 6. Interior Walls & Trim 6.1. Interior wall covering 1/2 vinyl covered gypsum 6.2. Interior Trim Ceiling: white suspended ceiling wall angle for T-grid ceiling Base: matching vinyl wrapped batten - 1-1/2" Restroom base: 6" vinyl cove Inside corner: matching vinyl wrapped - 1-1/2" x 1-1/2" Outside corner: matching vinyl wrapped osc - 1-1/2" x 1-1/2" Casing and Jambs: prefinished woodgrain (2-3/16 casing) 7. Roofing EPDM (Black) (see alternate bid items) 8. Exterior Doors 8.1. Door/Frame 20 GA commercial steel door w/18 GA steel frame 8.2. Hardware - keyed lever set 9. Interior Doors 9.1. Door/Frame - prefinished hollow core w/prefinished jamb 9.2. Hardware passage/privacy lever set CIP# ABD1903 Page 5

6 10. Windows Vinyl frame white, clear ig glass w/screens and white mini-blinds 11. Electrical Service 120/240 volt, single phase, 3 wire, 60 hz. w/ground Load center 150 amp w/main, 1-phase indoor w/conduit thru floor Raceway min. #14 non-metallic sheathed cable nm or nmc (romex) Interior Lights - diffused, surface mounted, 4', (2) tube t-8 fluorescent Exterior Lights - compact fluorescent weatherproof 13w w/integral photo cell Receptacles 120V/15A duplex white & GFI near plumbing and at HVAC Switches 120 V/15A white toggle switch single level or dual Exit Light rustproof, vandal resistant wall/ceiling fixture 12. Plumbing Water Closets - tank type w/ open front seat Lavatories - wall hung vitreous china, w/single lever faucet & 1-1/2 p-trap Kitchen Sink - 15x15 stainless steel, single bowl w/gooseneck faucet Water Heaters - point of use 240v single sink (kitchen & restroom sink) Accessories/Misc Toilet paper holder (standard), mirror (18x36), grab bars 13. HVAC HVAC Equipment - wall hung, 2.5 ton cooling 1-phase 10 kw heat Controls - thermostat digital programmable Supply Duct - 16"X8", fiberglass, ceiling (r-3.5 minimum) Supply Diffusers - square w/adjustable damper, in ceiling Return Air Grilles - through wall or interior doors Exhaust Fans cfm ceiling fan w/26 watt cfl bulb 14. Kitchen Furniture Countertop 25 deep laminate with 4 backsplash Cabinets light medium oak 42 sink base cabinet, 42 base and wall cabinets 15. Voice/Data/Security Cable drop installation: Run a total of 10 cable drops at the annotated locations shown on preliminary floor plan using cat. 5E cabling thru wire mold terminating at RJ45 single surface mount data port outlets. Home run these to switch enclosure in the storage room and terminate on patch panel. (*Locations subject to change based on desired desk/cubicle locations*). 16. Entrance stairs/deck and ADA ramp to be included CIP# ABD1903 Page 6

7 B. New Office Trailer Alternate Bid Items: 1. Exterior Siding and Trim 1.1. Siding 26 gauge high rib steel 1.2. Skirting -26 gauge high rib steel 1.3. Trim - 26 gauge high rib steel 1.4. Door & Window Trim - Brick mold 2. Roofing EPDM (White) Note: All material colors to be decided by Owner with successful bidder prior to Contract execution. C. Permitting: 1. Site Plan approval from Town of Mt Pleasant Planning Department. Contact Chris Luly at cluly@tompsc.com 2. Temporary Use Permit from Town of Mt Pleasant Planning Department. Contact Chris Hoover at choover@tompsc.com. 3. Town of Mt Pleasant Building Permit for the trailer tie-down and any site built elements including stairs, accessible ramp, etc. Tie-down details must be sealed and signed by a South Carolina licensed design professional. 4. Electrical permit to connect power to the trailer. 5. Plumbing permit to hook up the water and sewer. Attachments: Attachment A Preliminary layout of new unit CIP# ABD1903 Page 7

8 BID CONSTITUTES OFFER By submitting a bid, the respondent agrees to be bound by all the requirements, terms and conditions set forth in this bid document. A bid containing variations from the requirements, terms and conditions set forth herein may, at the sole discretion of the Commission, may be declared non-responsive. The requirements, terms and conditions set forth in this document will become part of the successful vendor s contractual obligations upon award of the contract. The bidder understands that quoted prices are inclusive of all costs and that no additional costs, incidental or otherwise shall apply. VENDORS FED. ID NUMBER OFFEROR/VENDOR (SEAL) AUTHORIZED SIGNATURE PRINTED SIGNATURE BUSINESS ADDRESS CITY, STATE AND ZIP CODE TELEPHONE NUMBER FAX NUMBER ADDRESS CIP# ABD1903 Page 8

9 MOUNT PLEASANT WATERWORKS BID PRICING WORKSHEET OFFICE TRAILER (CIP# ABD1903) Pricing: Purchase Amount $ Sales Tax (8.5%) $ Delivery Fee $ Other Fees and Charges $ Total Purchase Amount $ I authorize that all pricing stated in this bid document is correct and binding. Authorized Signature: (SEAL) Printed Signature: Date: / / CIP# ABD1903 Page 9

10 Attachment A CIP# ABD1903 Page 10