Program management and contract administration of the work per section 4.0

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1 3.0 PERFORMANCE SPECIFICATIONS 3.1 Scope of work: Work includes, but is not limited to, providing all labor, materials, and test equipment for the program management, contract administration, inspections, and scheduled repairs and emergency services to maintain and repair the Georgia Ports Authority 15 KV medium voltage crane electrical power system and associated cable reel controls systems. The system consists of all GPA 15 KV power conductors, connectors, switchgear, and associated control devices and wiring related to the line and load sides of the crane power system medium voltage substations and all 15 KV power conductors, slip rings, disconnect switches, transformers, medium voltage switchgear, low voltage switchgear, cable reels, and associated control devices and wiring mounted on the existing ship to shore cranes designated Savannah 7, 8, 9, 10, 11, 12, 14, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, and 33 at Garden City Terminal (GCT), Garden City, Georgia, and Sav 15 & 121 at Ocean Terminal, Savannah, Georgia. As a minimum, the scope of work shall include: Program management and contract administration of the work per section 4.0 Inspection, testing, and preventative maintenance of all existing GPA owned 15 KV crane mounted electrical equipment and substation equipment per section 5.0 (lump sum fee after each crane and substation equipment maintenance and repair inspection is completed). Inspection, testing, and preventive maintenance of gantry cable reel control equipment per section 5.0 (lump sum fee after each crane is completed). Work to be performed per required maintenance schedule. Emergency repairs to the 15 KV electrical systems per section 6.0 (cost to be invoiced per bidder s stated time and material rates). 3.2 Contractor shall furnish manlifts, cranes, or other specialized equipment if required. 3.3 Test equipment utilized by the contractor shall have a calibration sticker affixed showing name and date of authorized facility that performed the calibration service. Test equipment not equipped with properly documented and up to date calibration stickers shall not be permitted for use at any time by the contractor. 3.4 As a minimum the contractor shall have available at all times (i.e. rental of equipment is not permitted) the following specialized test equipment listed below. In addition Contractor shall submit as part of quotation all calibration data including date, name of calibrating organization, and proof of valid calibration for the equipment listed below. DC Hi-Pot Hypotronics Model 880PL or equivalent Megohmmeter, 5 KV Biddle Model or equivalent Megohmmeter, 1 KV Brunell Instruments 1010T or equivalent DLRO Raytech Model Micro or equivalent TTR Biddle Model or equivalent Micro Versa Trip Test Set GE Model TVRMS DS Breaker Test Set Cutler Hammer 140D481G03 Digital Earth Test Meter Meggar Model DET20C or equivalent CT Test Set Vanguard Model EZCT or equivalent Relay Test Set Manta Model MTS-5000 or equivalent Infared recorder- FLIR T-420 or equivalent Ultrasound detector- Ultraprobe 2000 or equivalent Power Quality Recorder Fluke 1750 or equivalent Digital Multimeter Fluke 87 or equivalent GPA 15KV Electrical Equipment Maintenance Section 3, Page 1

2 3.5 Codes and Standards: Contractor, as a minimum, shall meet or exceed the applicable requirements of the latest revision of the following codes and specifications published by the following organizations. ANSI ASTM CMAA EPA IEEE IPCEA ISO NEC NEMA NETA NFPA OSHA UL - American National Standards Institute - American Society for Testing and Materials - Crane Manufacturer s Association of America - Environmental Protection Agency - Institute of Electrical and Electronic Engineers - Insulated Power Cable Engineers Association - International Standards Organization - National Electric Code - National Electrical Manufacturer s Association - National Electrical Testing Association - National Fire Protection Agency - Occupational Safety and Health Administration - Underwriter s Lab All work shall be performed in accordance with applicable regulations of all local, federal, state, county, or municipal codes, laws, or ordinances having jurisdiction over any of the work to be performed under this contract. It is not the intent of this specification to restrict the Contractor s work. The Contractor shall be totally responsible for the work. These specifications are the minimal requirements acceptable to GPA. 3.6 Site inspection: Prior to the proposal submittal, it is highly recommended that bidder inspect the existing owner s 15 KV crane power equipment to insure that all necessary items have been identified to properly maintain the equipment during the annual inspection and preventative maintenance phase of the work. Additional items identified as necessary by the bidder but not included in this specification shall be listed and priced separately for consideration by the owner. 3.7 Qualifications/References: Contractor shall have a minimum of five (5) years experience with the design, installation, commissioning and/or repair of medium and low voltage power distribution substation equipment. Contractor shall have a minimum of five (5) years experience with the design, installation, commissioning and/or repair of medium voltage cable reel systems or equivalent medium voltage mobile power systems. Contractor shall be certified by the National Electric Testing Association (NETA) and provide copy of NETA certification with quotation. Vendor must attach and make a part of quote information on vendor s demonstrated capability within the last five (5) years in successfully performing jobs similar in size and complexity to that requested herein. A past history of three similar successful projects is desirable. Vendor must also provide and make a part of quote information regarding size and age of business, number of employees, experience, and a minimum of three (3) customer references for similar type projects. Customer references must include company name, phone number, and contact person. 3.8 Supervision and labor: Contractor shall provide a competent supervisor satisfactory to the Manager of Maintenance Planning, Training, Safety and Special Projects or his designated Maintenance Representative that is authorized to act on the behalf of the Contractor. Contractor s supervisor or a competent assistant supervisor shall be on the Port s premises at all times during the work and in responsible charge of the work on behalf of the Contractor. The contractor shall enforce strict discipline and good order among the contractor s employees. The contractor shall exercise the necessary supervision and control to prevent contractors employees from violating any rules and regulations. Contractor shall promptly remove from the work area and the Port s premises any supervisor or employee of the Contractor whose work or conduct is not satisfactory to the Maintenance Representative. 3.9 Work hours: Contractor s bid shall be predicated upon the work being completed during a normal workday (daylight), Monday through Friday, at the straight time rate. Any exceptions will require written approval of the designated Maintenance Planner. If the equipment is not available during normal work hours, then the Maintenance Representative may require that the work be performed during the evening hours or on a weekend. If GPA s requested change in work hours requires work to be performed on an overtime basis, then Contractor shall notify and receive authorization by the Maintenance Representative prior to performing any work on an overtime basis. If work is required GPA 15KV Electrical Equipment Maintenance Section 3, Page 2

3 during night time, the contractor will be required to furnish safe, proper, and sufficient lighting and necessary portable power arrangements in order to receive such approval Scheduling: Contractor shall be responsible for coordinating all work to be performed under this project with the Maintenance Representative prior to any work being performed. Contractor shall submit all request for access to work on the equipment to the Maintenance Representative by Friday noon for all work planned to be performed the following week. Contractor s request to work on equipment will be scheduled around GPA s operations. If the equipment is available for Contractors work the following week, then the Maintenance Representative will submit a formal request to GPA Operations requesting the specific equipment for the following week. It is GPA s intent to provide only one piece of equipment at a time for the Contractor s work Care, Custody and Control of the Work: Upon commencement of work, Contractor shall be fully responsible for the care, custody, and control of the equipment until the work has been completed. Contractor shall continuously protect his work from damage, protect all persons from injury, and protect all other property from damage, injury, or loss arising in connection with the work regardless of who the Owner of said property might be. The Contractor alone shall be responsible for the safety, efficiency, and adequacy of his equipment, tools, and materials. The Contractor shall be responsible for any damages that may result from Contractor s improper work or operation of the equipment. During the period of Contractor s work, the Contractor shall protect and secure the equipment from all environmental conditions (i.e., rain, wind, storm, etc.) Safety: Contractor agrees to adhere to and enforce all applicable local, state, federal, environmental, OSHA, and Georgia Ports Authority safety rules and regulations. Contractor is required to ensure that all employees and/or subcontractors are fully knowledgeable of all applicable local, state, federal, environmental, and OSHA safety rules and regulations. Contractor shall take all necessary precautions to prevent damage or injury to personnel and property. Contractor shall provide safety barriers, as required, to clearly identify the working area and to prevent others from accessing the work area. This safety zone shall be sufficiently sized to prevent damage to others in case an installation failure (i.e., cable breaks, etc.) or if tools or other items fall from the crane. Upon completion of the work, Contractor shall remove the safety barriers from the work area Notifications: Any accidents, injuries, fires or other incidents of a serious nature or incidents requiring emergency response must be reported immediately to GPA s Port Police Department at (912) or GPA radio emergency channel frequency 6A. In the case of an Environmental Spill or Release of any sort, Contractor shall immediately notify GPA s environmental response coordinator at (912) and the Maintenance Representative Site Access: Contractor may enter and exit through Gate 1 if open; or also through Gate 5, which is open 24 hours per day, 7 days per week. Contractor shall obtain gate passes for all personnel entering GPA premises. GPA identification passes are available at the GPA Credentialing Center. Contractor shall arrange for GPA gate passes for all material and equipment entering and exiting the Port Contractor Facilities on Port Property: A limited amount of open storage space may be made available to the Contractor upon request for office trailers, storage containers, and storage of equipment and material. The Maintenance Representative will designate the location for Contractor s office area and for laydown area. Contractor will be responsible for his or her own power, phone, water and sanitary connections Welding and burning: No welding or burning shall be performed on Port premises without a GPA issued Hot Work permit that is available at the GPA Port Police Office. (Note: Contractor s hot work is subject to GPA Port Police and U.S. Coast Guard inspection. All applicable regulations concerning NFPA standards and Coast Guard inspection must be met. All provisions described on the permit and/or safe regulation sheet shall be followed. A sample copy of Hot Work permit is attached and identified as Exhibit A. ) GPA 15KV Electrical Equipment Maintenance Section 3, Page 3

4 3.17 Work Area Cleanliness: Contractor shall maintain their work area in a reasonably neat and orderly condition, free from accumulation of waste materials and rubbish, and contained within the immediate work area in a manner acceptable to the designated Maintenance Representative. At the completion of the work, Contractor shall leave the equipment and work area clean in a manner acceptable to the Maintenance Representative. All used materials, scraps, and debris shall be properly disposed of in GPA refuse bins. All unused new materials shall be returned to the Georgia Ports Authority upon completion of each project. All Contractor s equipment and tools shall be removed from the work area as soon as practical after completion of the work Additional work: GPA reserves the right to have the Contractor perform additional work as required to complete the project. Any additional work will be performed on a Time & Material basis per the Contractor s T & M rate sheet included with their bid. All additional work shall be pre-approved by and shall have daily time sheets for aforementioned additional work submitted to the Maintenance Representative. For invoicing of additional work, Contractor shall submit itemized invoices along with copies of the daily time sheets. A copy of the vendor s invoice shall substantiate all materials and/or third party rentals provided by the Contractor Final inspection: Contractor shall notify the Maintenance Representative prior to completion of each job to allow for adequate time for inspection of Contractor s work. All work performed shall be subject to inspection by GPA, and the Contractor shall correct all deficiencies at no cost to GPA. Any warranty items or deficiencies identified by the final inspection that impact the operation of the equipment shall be corrected immediately. 4.0 PROGRAM MAINTENANCE MANAGEMENT / ADMINISTRATIVE SERVICE 4.1 Perform annual review and submit recommendations for 15 KV scheduled maintenance plan (task list and preventive maintenance interval) 4.2 Provide annual review of all system protective devices and review coordination settings of all devices to insure proper selective operation. 4.3 Implement scheduled preventive maintenance of 15 KV equipment. 4.4 Implement emergency maintenance of 15 KV equipment. 4.5 Provide listing of recommended routine repairs of 15 KV equipment after completion of annual inspection. 4.6 Coordinate scheduling for crane re-positioning. 4.7 Analyze preventive maintenance data. 4.8 Analyze 15 KV equipment failures and provide written recommendations to prevent recurring problems. 4.9 Provide recommendations for long-term maintenance of 15 KV electrical systems Manage and administer all approved subcontractors. 5.0 ANNUAL INSPECTION, TESTING, AND PREVENTIVE MAINTENANCE 5.1 Medium Voltage Substation Workscope: The contractor shall perform all items listed in this section on an annual basis or as specified. In addition, the contractor shall perform a three (3) year system bus outage to be scheduled within the contract period. All items outlined in this section shall be performed during the initial bus outage Thermal Scan of all Equipment Prior to Outage: Medium Voltage Switchgear cubicles Protective relays DC Battery charger and batteries GPA 15KV Electrical Equipment Maintenance Section 3, Page 4

5 5.1.2 Medium Voltage Circuit Breaker: Open circuit breaker and rack out to test position Operate circuit breaker in test position, electrically and manually Open and close breaker electrically and manually - note any operating problems Meggar circuit breaker phase to phase both line and load sides, phase to ground line and load sides, and line to load. Meggar voltage to be 15,000 VDC. Record results Measure main contact resistance as found using 10A micro-ohm meter Inspect insulation for discoloration, cracks, or tracking Clean circuit breaker per manufacturer s recommendations Lubricate circuit breaker per manufacturer s recommendations Perform contact adjustments per manufacturers recommendations Perform mechanical and electrical adjustments per manufacturer s recommendations Inspect, clean, and lubricate racking mechanism per manufacturer s recommendations. Check for dirt, binding, misalignment, loose connections, wear, or corrosion Verify proper operation of auxiliary contacts Inspect and clean primary disconnect finger, secondary disconnects, and grounding disconnect Inspect all control relays, switches, fuses, wiring, terminal discoloration, corrosion, and wear. Clean contacts and wiring termination s as needed. Tighten all connections per manufacturer s recommendations Perform slow closing of circuit breaker and inspect operating mechanism Verify installation and operation of manufacturer s installed circuit breaker interlocks Repeat steps 4 & 5 above. Record as left measurements Perform DC hi-pot test line to load to verify integrity of vacuum bottles Install circuit breaker into cubicle and rack into the test position Switchgear Cubicle: Vacuum and clean all circuit breaker and PT / CT cubicles thoroughly. Inspect all switches, fuses, wiring, and terminal blocks. Check all lugs for tight connection Inspect, clean and lubricate cubicle racking mechanism. Check for dirt, binding, misalignment, loose connections, wear or corrosion Inspect cubicle primary disconnect, secondary disconnect, and grounding disconnect. If cubicle is de-energized, clean disconnects and apply a thin film of conducting grease. Verify proper operation of primary disconnect shutter assembly Verify operation of all indicating lights Verify operation of all metering equipment Verify cable conduit pathways are sealed. If not, reseal with appropriate sealer Protective Relays: Calibrate and functionally test all protective relays per OEM s specifications Perform breaker trip tests utilizing the bus differential relays Perform breaker trip tests utilizing the MDP overcurrent relays Perform feeder breaker trip tests utilizing the Multilin SR750 Feeder Management Relays DC Battery Chargers: Clean battery charger vents. Clean dust and debris from unit Check all electrical connections and wiring Check integrity of remote sensing wire Check and record ac input voltage Check and record dc output voltage. GPA 15KV Electrical Equipment Maintenance Section 3, Page 5

6 Check and record ac ripple voltage on dc output Check front panel indicating lights Test alarm relays Exercise front panel controls DC Batteries: Clean batteries if needed to remove any grease and dirt Verify bolted connections are clean and tight Apply No-Ox-Id grease to bolted connections to prevent corrosion Visually inspect all cells. Verify positive plate has a dark brown appearance and the negative plate has a light gray appearance Check electrolyte levels. Top off with distilled or ionized water if needed Record the voltage and specific gravity of all cells Substation Enclosure: Verify all lighting is operable Check environmental integrity / weather-stripping Inspect doorway opening and closing mechanism Perform quarterly inventory of medium voltage equipment and tools (hardhat with shield, hot stick, tic tracer, rubber gloves, glove dust, blue jacket, and grounding cluster) Verify fire properly stored in enclosure and properly charged At minimum of once per quarter verify operation of all environmental controls (HVAC). Notify designated Maintenance Representative if deficiencies found At minimum of once per quarter inspect fire extinguisher and perform preventive maintenance on the dry type extinguisher. Notify designated Maintenance Representative if deficiencies found. Note: Any additional work required on existing main and tie Power Vac circuit breakers will be preapproved and performed at Contractor s time and material rates. 5.2 Crane Electrical Equipment: (Refer to attached task lists for details on each series of cranes) Testing and Maintenance for Transformer Line Side Switches / Breakers: Visually inspect hinge joints, jaws and blades for corrosion, pitting and discoloring Operate electrically and/or mechanically checking for proper engagement and disengagement Clean with dielectric solvent Inspect integrity of plating and tension Lubricate hinge points with appropriate grease Measure main contact resistance using 10A micro-ohm meter Meggar at 1000 VDC line to line and line to ground Verify operation of mechanical and electrical interlocks Perform thermal scan of all electrical connections, prior to outages Dry Transformer Testing: Vacuum thoroughly Inspect and clean bushings, bushing connections, taps, contacts, coils and supports Check and torque connections Meggar transformer at 1000 VDC line to ground, load to ground, and line to load Perform TTR test and record results. GPA 15KV Electrical Equipment Maintenance Section 3, Page 6

7 Check connections and integrity of transformer grounding scheme Low Voltage Circuit Breaker Maintenance: Operate all low voltage circuit breakers electrically and mechanically Measure main contact resistance using 10A micro-ohm meter Perform trip test of breaker using MVT Plus Static trip unit Meggar breaker at 1000 VDC line to ground and line to line Cable Reels: Electrical preventive maintenance shall be performed to manufacturers requirements (Gleason Reel, Cavotec, Wampfler) Slip ring preventive maintenance shall be performed to manufacturers requirements (Gleason Reel, Cavotec, Wampfler) two (2) times per year Mechanical preventive maintenance shall be performed to manufacturers requirements (Gleason Reel, Cavotec, Wampfler) Visually inspect and operationally test KIRK key system Monthly check of cable guide and diverters Grounding Shoes (Monthly Inspection): Visually inspect grounding shoe, spring assembly, and brush Lubricate grounding shoe hinge assembly to ensure freedom of movement Clean brush surface to ensure proper electrical contact from grounding shoe to crane rail Measure resistance from crane structure to crane rail using 100A micro-ohm meter. 5.3 Cable and Associated Equipment, Maintenance or Testing Low Voltage - 600V Maximum: Inspect exposed section of cables for physical damage Check tightness of bolted connections by calibrated torque wrench in accordance with manufacturers published data or NETA table Inspect compression-applied connectors for proper cable match indention Meggar each conductor line to line and line to ground using 1000 VDC meggar Medium Voltage KV: Inspect exposed section of cables for physical damage Check tightness of bolted connections by calibrated torque wrench in accordance with manufacturers published data or NETA Table Inspect compression-applied connectors for proper cable match indention Inspect for shield grounding, cable support, and termination Inspect fireproofing in common cable areas If cables are terminated through toroidal CTs, make an inspection to verify that neutrals and grounds are properly terminated for proper operation of protective devices Perform a shield continuity test on each power cable and record ohmic value Meggar each conductor line to line and line to ground using 15,000 VDC meggar. Individually test each conductor with all other conductors and shields grounded. Test duration shall be one (1) minute. GPA 15KV Electrical Equipment Maintenance Section 3, Page 7

8 5.3.3 Grounding Grid Cabling: Perform ground continuity check of crane rail to container berth grounding grid for each berth (CB-1, CB-2, CB-3, CB-4, CB-5, CB-6, CB-7, CB-8, and CB-9). Notify designated Maintenance Representative if deficiencies found Crane Substation and Cable Reel Platform Fire Extinguishers: 5.4 Operational Check At minimum of once per quarter inspect fire extinguisher and perform preventive maintenance on the dry type extinguisher. Notify designated Maintenance Representative if deficiencies found Crane Operation: Contractor shall provide qualified personnel that have STS crane operating experience and are capable of, as a minimum, the following tasks: Performing safety pre-check of the work area to identify potential hazards Operating all STS motions Emergency stop procedures, and Understanding of all critical safety devices / interlocks. In addition, Contractor s designated STS operator(s) shall be thoroughly familiar with all operating requirements identified in the OEM s Operating and Maintenance manuals At the completion of the work, Contractor shall operate all functions of the crane to ensure proper operation of the crane. When operating the crane confirm the following: Hoist, trolley, boom, and gantry run at full speed Hoist, trolley, and boom slow down and normal end-of-travel safety switches function correctly All spreader functions operate correctly All gantry and spreader cable reels operate properly All speeds, slow downs, and end stop limits shall be checked for operation. 6.0 EMERGENCY REPAIRS AND SCHEDULED SERVICE 6.1 Emergency Repair: Emergency service shall be available 24 hours per day, 365 days per year. Bidder shall respond within the following parameter guidelines: Type 1 Emergency: Crane down on a vessel or equal: Return call within 15 minutes of initial contact Onsite response shall be a maximum of one (1) hour of initial contact Perform emergency repairs as necessary to get 15 KV power system operational. GPA 15KV Electrical Equipment Maintenance Section 3, Page 8

9 6.1.2 Type 2 Emergency: Crane not in direct operation: Return call within 15 minutes of initial contact Onsite response shall be a maximum of four (4) hours from initial contact Perform emergency repairs as necessary to get 15 KV power system operational Scheduled Routine Repair Service: Scheduled repairs i.e. repairs that cannot be completed during normal scheduled maintenance shall be completed within five (5) days from receipt of notice to proceed. Repairs will be coordinated with the designated maintenance representative. 7.0 PARTS 7.1 Consumable Products: Contractor shall furnish all consumable products required for the repair and or maintenance of the 15 KV equipment. Items include but are not limited to, tape, putty, pulling compound, etc. 7.2 Spare / Renewal Parts: GPA to provide manufacturer s spare / renewal parts. Attachment #1 Maintenance Schedule Item # PM Description Frequency 1 Substation Bus Outage PM Substation 1 36 months 2 Substation Bus Outage PM Substation 2 36 months 3 Substation Enclosure, Batteries, Charger, Grounding Grid & 12 months Thermal Scan 4 Crane Annual PM, including Feeder MV Breaker & Cubicle 12 months 5 Cable Reel and 13.8 KV Power 6 months 6 Crane Grounding Shoe and Diverter Inspection PM 1 month 7 Cable Tray Inspection PM 7 Days GPA 15KV Electrical Equipment Maintenance Section 3, Page 9