BID FORM. FOR THE RATE CONTRACT FOR ANTI TERMITE TREATMENT (One Year Period), RODENT AND PEST CONTROL WORK (Two Years Period)

Transcription

1 BID FORM FOR THE RATE CONTRACT FOR ANTI TERMITE TREATMENT (One Year Period), RODENT AND PEST CONTROL WORK (Two Years Period) TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 1

2 Tender Opening Date of Bid 02 nd December 2016 RATE CONTRACT FOR ANTI TERMITE TREATMENT (ONE YEAR), RODENT AND PEST CONTROL WORK (TWO YEARS PERIOD) Closing Date & Time of Bid Last date & Time of Bid Submission Technical Bid Opening Date, Time & Place 29 th December 2016 upto 3.00 p.m. 29 th December 2016 upto 3.30 p.m.. 29 th December 2016 at p.m. Venue : Conference Room of the Registrar Office, 1st Floor, Administrative Building, G.B.U., Gr. Noida. (Bidder/authorized representative of bidders may attend the bid opening proceedings on the above mentioned day and time). Earnest Money Deposit Tender Fee Completion Period Rs.1,15, (One Lakh Fifteen Thousand)- (Refundable) Rs (One Thousand Fifty) - (Non-refundable) Within contractual period Bid System Two Tier : 1) Technical Bid 2) Financial Bid Technical Bid Shall Contain Financial Bid i. Technical specifications of each equipment quoted ii. All documents in support of commercial terms & conditions and eligibility criteria. iii. Bidders Proforma with Complete Tender set. iv. EMD in form of FDR/BG only v. Tender Fee in form of demand drafts / pay orders. The Financial Bid shall contain rate schedule only. The price shall be in words as well as in numeric numbers. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 2

3 Name of the Organization TECHNICAL BID (BIDDER S PROFORMA) (To be submitted in separate envelope) Pl. mentioned whether a Government Company / Public Ltd. / Private Ltd. / Partnership / Proprietorship Date of incorporation/registration (pl. enclose photocopy of cert.) Specify the number of years in this line of activity by the company PAN/TIN registration No. (pl. enclose photocopy of cert.) Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.) Provide the postal address, telephone & fax numbers, and address of the nearest service center. Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 3

4 Detail of the similar work completed during last three financial years at IITs, NIT s or Central / State Universities / Organization / any Academic Institute of National Repute / Reputed private organizations etc. (Please enclose Performance Certificates & Purchase Orders) Name of the item(s) P.O. Value (Rs.) Completion value (Rs.) Name of the Institution / organization with name and designation of contact person including phone and id. Whether your firm has been blacklisted by any Government Organization including Universities, Institutions and Colleges during last three financial years. (Yes / No) TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 4

5 DECLARATION I/We hereby declare that the information given in the technical bid by the undersigned is correct and fulfill all conditions as published in the tender document. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 5

6 DETAIL OF ANIT TERMITE WORK PART A (ONE YEAR) B.O.Q Name of Work- Post construction anti termite treatment in Gautam Buddha University Campus of fixed wooden cupboards/cabinets, wall panel fixed on wall structures and room floor. Sr.No DSR/AR Description Unit Qty. 1 AR-1 Treatment of fixed wooden cupboard /cabinets, wall panel fixed on wall structure by applying the insecticide emulsion making holes on back of wooden cupboard internal side along wall including drilling and plugging holes up to required depth at spacing 300mm center by center. The same treatment will be done all along the junction point of wooden frame on wall structure. These holes will be then filled up with cement. The Wooden surface of cupboard then be treated with oil based wood preservative cum insecticide. Measurement of wooden cupboard/cabinet will be measured and paid on actual front surface area per s.ft. Rate will be inclusive of all Govt. tax conveyance charges, supervision with service warranty for a period of one year. sft AR-2 Along external wall where the apron is not provided using chemical 7.5 liters/ sqm of the vertical surface of the substructure to a depth of 300mm including excavation channel along the wall & rodding et. Complete. With Chlorpyriphos/Lindane E.C 20% with 1% concentration Mtr TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 6

7 DETAIL OF RODENT AND PEST CONTROL WORK PART B (TWO YEARS) S.No. Work required Period of work Chemical to be used for work 01. General Pest Control like mosquito control, fly s, cockroach, lizards, Ants etc. Rodent Control. 02. Thermal Fogging motorized (as and when required) Twice in a Month two hours per day, for two day in a week, 104 hours in a year For mosquito K - othrine, Maxforte gel for cockroach, Propaxer for bedgugs and biflextc for all insects King Fogg 03. Honey bee Control (Tataiya) (as and when required) per chhatta (max. 25 qty.) TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 7

8 Name of Buildings/ Area work to be done for Rodent and Pest Control S.N S.N. as per Univ. Drawing List Description Total built up area 1 1 Auditorium/ Convention Center Administration Faculties B4 Applied science B1 School of Architechure & Built Environment A1 School of ICT A2 School of management B2 School of Engineering B3 School of law justice & Governance A3 School of Social Sciences & Buddhist Studies A4 Bio-technology Library Library (Future) Computer Centre Meditation Pavillion Student Housing (Residential)-18 Nos Dining (Residential)- 9 Nos Practice Field Change Room Sports Centre a Pavilion Change Room (Hokey) b Pavilion Change Room (Football) c Pavilion Change Room (Cricket) Faculty Housing (Residential) Married Research Scholar Hostel (Residential) International Centre VC Bungalow (Residential) Main Receiving Station a ESS -1 Utility-1/AC Plant b ESS -7/Utility2/AC Plant c ESS-6 INCl M.RS d ESS e ESS-3332Utility-3/ AC Piant f ESS-2 (in Auditorium) a.2 ESS-4/ Utility Indoor Stadium Open Air Theatre TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 8

9 36 33 Guest House Complex (Residential) Amenities Shops Bank ATM Post Office Dispensary Faculty Club Work Shop Reception Block Total Area (in Sq. Mtr.) TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 9

10 GENERAL TERMS AND CONDITIONS 1. Detailed information about the items and their specifications are available in tender document, which can be downloaded from the University website 2. Two bids system of tender will be adopted. (i) The bid containing technical specifications, EMD, Tender Fee and eligibility documents. (ii) Bid containing financial offer only. Technical and financial bids should be submitted in separate covers. These two envelops shall be sealed in a common cover and addressed to The Registrar, Gautam Buddha University, Greater Noida, Gautam Budh Nagar (U.P.) superscribing Tender against Notification Advt. GBU/S&P/07/2016 dt , Name of Work : Post Construction Anti-termite, Rodent & General Pest Control in GBU so as to reach us on or before last date of bid submission. 3. The Technical Bid and Financial Bid should be duly filled-up. 4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF and eligibility documents will be opened at first stage and if same is found according to required specifications, the bid containing financial offer shall be opened in second stage. 5. The Technical Bid shall contain all documents in support of quoted item, their specifications, EMD, Tender Fee, terms & conditions and eligibility criteria along with the page number for cited specifications in the company brochure for the particular item. 6. The Financial Bid shall contain price schedule only. The rates and units shall not be overwritten in the price schedule. The price shall be both in words and figures. 7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturer- should meet the following qualifying criteria. The firm should be a registered supplier for such supplies. Following documents are required to be submitted with Technical Bid, to qualify eligibility criteria: a) PAN Card Copy (self attested). b) Service Tax/Sales Tax/VAT/TIN registration certificate (self attested). c) Earnest Money Deposit (EMD) in form of FDR/BG only pledged in favour of Gautam Buddha University alongwith the Technical Bid. The FDR/BG should be valid atleast for six months period. (Note : If work is not completed within the prescribed period EMD would be forfeited). TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 10

11 d) Tender Fee in form of DD/Pay Order in favour of Gautam Buddha University alongwith the Technical Bid. e) Audited copy of balance sheet with trading, profit & loss account for the last three financial years should be submitted (self attested). f) The firm/company should have experience of similar type of items supply & installation in institutes/organization of National repute, as mentioned above in bid proforma. g) The bidder must be either sole Manufacturer of the tools or the authorized agent/representative of the OEM. In the case of agent/representative, certified copy of the agency/authorization issued by the OEM should be enclosed with the tender. h) Authorized signatory should sign with rubber seal on all pages. Bids without authorized seal and signature will be rejected. i) The vendor shall submit an affidavit (duly notarized) on Rs.10/- stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges. 8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered. 9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance. 10. The cost of the tender is Rs.1050/- (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of Gautam Buddha University payable at Delhi and should be attached with technical bid envelope. 11. The EMD of the successful bidder will be refunded after getting the Performance Security Deposit (i.e. 10% of PO/WO value). The Performance Security Deposit shall be deposited in the form of FDR/Bank Guaranty only, pledged in favour of Gautam Buddha University and should be valid for whole contract/warranty period. The PSD will be returned only after expiry of the successful contract/warranty period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case. 12. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate. 13. The chemicals used for the process of Rodent & Pest Control should not be hazardous to the health of inhabitants an in consequence with environmental laws and statues prescribed by the Government. 14. Offered prices should be valid for at least 180 days from the last date of receipt of tenders. 15. The monthly payment shall be made only after the completion of work in good condition and putting those in satisfactory working conditions. No advance payment shall be released. 16. No revision of price bid will be allowed once the price bids are opened. In case firm/company quoted in foreign currency the price will be converted into Indian Rupee at the conversion rate on the basis of the last day of the bid submission. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 11

12 17. No increase in price will be allowed after our purchase order(s) are placed. 18. Failure to comply with all the terms and conditions mentioned herein would result in the tender being summarily rejected. 19. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and technical specifications, only then the financial bids of the firms meeting eligibility criteria, technical specifications / requirements would be opened. 20. Conditional tenders will not be accepted. 21. Any cutting and overwriting in the financial bid will not be accepted. 22. GBU reserves the right to change the order quantity or split the orders among multiple vendors without assigning any reason (s) whatsoever. 23. GBU reserves the right to reject any or all the tenders without assigning any reasons whatsoever. 24. All legal proceedings, if necessity arises to the University may be any of the parties (University or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh Nagar and not elsewhere. Registrar TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 12

13 ACCEPTANCE I/We accept the above terms and conditions and shall comply with them strictly. SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 13

14 FINANCIAL BID FOR ANTI TERMITE PART A for One Year S.No. Work required Price Tax@ Total Price (per Sq. ft./mtr.) 01. Treatment of fixed wooden cupboard /cabinets, wall panel fixed on wall structure by applying the insecticide emulsion making holes on back of wooden cupboard internal side along wall including drilling and plugging holes up to required depth at spacing 300mm center by center. The same treatment will be done all along the junction point of wooden frame on wall structure. These holes will be then filled up with cement. The Wooden surface of cupboard then be treated with oil based wood preservative cum insecticide. Measurement of wooden cupboard/cabinet will be measured and paid on actual front surface area per s.ft. Rate will be inclusive of all Govt. tax conveyance charges, supervision with service warranty for a period of one year. (per Sq. ft). (per Sq. ft.) Along external wall where the apron is not provided using chemical 7.5 liters/ sqm of the vertical surface of the substructure to a depth of 300mm including excavation channel along the wall & rodding et. Complete. With Chlorpyriphos/Lindane E.C 20% with 1% concentration (per Sq. Mtr.). (per Sq. Mtr.) (SIGNATURE OF THE BIDDER) WITH SEAL TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 14

15 FINANCIAL BID FOR RODENT AND GENERAL PEST CONTROL ETC. PART B for A PERIOD OF TWO YEARS S.No. Work Required Period of Work Chemicals to be Used for Work Price Tax, if any Total Price 01. General Pest Control like mosquito control, fly s, cockroach, lizards, Ants etc. Rodent Control. Twice in a Month For mosquito K - othrine, Maxforte gel for cockroach, Propaxer for bedgugs and biflextc for all insects. (per Sq. Mtr.). (per Sq. Mtr.) 02. Thermal Fogging motorized (as and when required) two hours per day, for two day in a week, 104 hours in a year King Fogg. (per Hour). (per Hour) 03. Honey bee Control (Tataiya) (as and when required) per chhatta (max. 25 qty.).. (per Chatta) (per Chatta) (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 15

16 ACCEPTANCE I/We accept the terms and conditions and shall comply with them strictly. DECLARATION 1. The rates quoted are inclusive of all and F.O.R University site. 2. The information given in the financial bid by the undersigned is correct. (SIGNATURE OF THE BIDDER) WITH SEAL NAME:.. ADDRESS : Tel./Mobile No.:... ID :. TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt ) Page 16