REQUEST FOR WRITTEN BIDS

Transcription

1 Parks & Recreation Department 9355 East Stockton Blvd. Ste. 185 Elk Grove, CA REQUEST FOR WRITTEN BIDS TO: ALL PROSPECTIVE BIDDERS DATE: January 13, 2017 Bid Manager: Marni Lutz, Recreation Supervisor I Bid Due Date: Monday, January 23, pm PROJECT NAME: TENT, EQUIPMENT & POWER DISTRIBUTION SERVICES - SPECIAL EVENTS PROJECT DESCRIPTION The (CSD), a special district local government agency serving south Sacramento County, is seeking competitive bids for Tents, Equipment and Power Distribution Services for the 2017 Elk Grove GIANT Pumpkin Festival on October 7 & 8, PROJECT LOCATION: Elk Grove Regional Park 9950 Elk Grove Florin Road, Elk Grove CA (Please see Exhibit A-Bid Form) BID FORM All Proposals shall be made upon the Bid Form, attached hereto as Exhibit A. Please direct questions prior to the Proposal submission time specified below in writing to Marni Lutz, Recreation Supervisor I Proposals shall be submitted to the District via Fax, Mail or by no later than Monday, January 23, 2017, at 4:00 PM to: Marni Lutz 9355 East Stockton Blvd, Ste. 185 Elk Grove CA, Fax: Phone: marnilutz@csdparks.com Proposals received after the time specified above will be returned. Proposals shall be valid for 90 calendar days after the time specified above. AWARD OF CONTRACT The District shall award the Contract for the Project to the Bid that is deemed most advantageous to the District. The Board of Directors of the reserves the right to reject any or any proposal and to waive any informality in any Proposal. INSURANCE Contracted Bidder is required to provide a certificate of insurance comprehensive general or comprehensive personal liability coverage for a minimum of $1,000,000 Per Occurrence, $2,000,000 Aggregate naming the Cosumnes Community Services District additional insured. The certificate must name:, 9355 E. Stockton Blvd. Suite #185 Elk Grove, CA The following statement must appear on the certificate: Additional Insured Endorsement names the and the County of Sacramento its directors, agents, or employees are included as additional insured. PAYMENT The prices paid for the various items in the bid proposal shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals necessary to complete the finished service as provided in these specifications. The (CSD) is an independent local government entity and a political subdivision of the State of California, established under Government Code Sections and 56439(c). The District provides emergency medical and fire protection services to the cities of Elk Grove and Galt and to unincorporated areas in south Sacramento County, and provides parks and recreation services to the Elk Grove Community. The District encompasses roughly 157 square miles and serves an estimated population of 174,400. The CSD is dedicated to the principles of competition and fairness. The District is committed to ensuring that local taxpayers receive the maximum value for every District expenditure. Toward that goal, we encourage qualified vendors to participate in doing business with the CSD.

2 EXHIBIT A - BID FORM Request for Proposal 2017 Pumpkin Tent, Equipment & Power Distribution Bid Announcement.doc; page 2 TO: CSD PROJECT MANAGER Re: Tent, Equipment and Power Distribution THIS BID IS SUBMITTED BY: (Firm/Company Name) 1. The undersigned Bidder proposes and agrees, if this Proposal is accepted, to enter into an agreement with the to perform and furnish all services provided in these specifications. 2. Bidder agrees that this Bid constitutes a firm offer to District which cannot be withdrawn for ninety (90) days from and after the Reply-By date, or until a contract is fully executed by the District and a Bidder, whichever is earlier. 3. The undersigned Bidder understands that District reserves the right to reject this Bid. 4. Notice of Award or request for additional information may be addressed to the undersigned Bidder at the address set forth below. BID SPECIFICATIONS Partial bids will not be accepted; bidder must provide a comprehensive bid that addresses all expressed service needs. Please submit a bid that includes all associated costs that meets and/or exceeds the following bid specifications: Name of Event: Elk Grove GIANT Pumpkin Festival (2017) Producer (Company) Date Of Event: October 7-8, 2017 Location: Elk Grove Regional Park 9950 Elk Grove-Florin Rd, Elk Grove, CA Contact: Marni Lutz, (916) marnilutz@csdparks.com Set Up Start Date: 10/04/2017 Tents Qty Size Area Anchor Tool Notes 4 10 x 10 x 8 NP Food Staked Festival Top, Orange Flags See below 4 FESTIVAL, 10 X 10 X 8' WHITE (1 PIECE) 4 FOOD BOOTH, 8X10 BACK - BLACK 12 FOOD BOOTH, 8X10 SCREEN - BLACK 4 FLAG, FESTIVAL ORANGE 4 FIRE, EXTINGUISHER 5 ABC SUB-FLOOR, PORT-O-PATH GRAY PER SQ FT 5-10X x 20 x 12 Pumpkin Carver Staked 1 FESTIVAL, 10 X 20 X 12' WHITE (1 PIECE) 2 FLAG, FESTIVAL ORANGE NOTE: NO WALLS & STAKING OK 2 10 x 20 x 8 Ticket Booth Staked Festival Top, Red Flag See below 4 FESTIVAL TOP, 10 X 10 X 8 WHITE (1 PIECE) 8 FOOD BOOTH, 8X10 SCREEN - BLACK 4 FOOD BOOTH, 8X10 BACK - BLACK 4 FESTIVAL BOOTH, WOOD COUNTER 4 FLAG, FESTIVAL RED 1 10 x 10 x 8 Ticket Booth Staked Festival Top, Red Flag See below 1 FESTIVAL TOP, 10 X 10 X 8 WHITE (1 PIECE) 3 FOOD BOOTH, 8X10 SCREEN - BLACK 1 FOOD BOOTH, 8X10 BACK - BLACK 2 FESTIVAL BOOTH, WOOD COUNTER 1 FLAG, FESTIVAL RED 1 10 x 20 x 10 Pumpkin Store Staked Festival Top, White Flag See below 1 10 X 10 X 10 Info Booth Staked Festival Top, White Flag See below

3 Request for Proposal 2017 Pumpkin Tent, Equipment & Power Distribution Bid Announcement.doc; page 3 1 FESTIVAL, 10 X 20 X 10' WHITE (1 PIECE) 1 FESTIVAL, 10 X 10 X 10' WHITE (1 PIECE) 1 SLIDER EXITS 3 FLAG, FESTIVAL WHITE 2 SIDEWALL, 10' X 10' WHITE B/O 2 SIDEWALL, 10' X 20' WHITE B/O 1 SIDEWALL, 10' X 10' GREY MESH 1 FESTIVAL BOOTH, 10' HALF PANEL WHITE 2 CONVENTION BOOTH, 3' UPRIGHT 1 CONVENTION BOOTH, CROSS BAR 2 CONVENTION BOOTH, SMALL BASE 2 10 x 10 x 8 Art Area Staked 2 FESTIVAL, 10 X 10 X 8' WHITE (1 PIECE) 2 FLAG, FESTIVAL ORANGE NOTE: NO WALLS 7 10 x 10 x 10 Sponsors Staked Festival Top, Green Flag 2 10 x 20 x 10 Sponsors Staked Festival Top, Green Flag 7 FESTIVAL, 10 X 10 X 10' WHITE (1 PIECE) 7 FLAG, FESTIVAL GREEN 2 FESTIVAL, 10 X 20 X 10' WHITE (1 PIECE) 2 FLAG, FESTIVAL GREEN NOTE: NO WALLS 1 30 x 30 x 10 Hospitality Staked Festival Top, Green Flag, See below 1 FESTIVAL, 30' X 30' X 10' WHITE 5 SIDEWALL, 10' X 20' CATHEDRAL (2 WINDOW) 2 FIRE, EXTINGUISHER 5 ABC 2 FIRE, NO SMOKING SIGN 2 FIRE, EXIT LIGHTED W/BATTERY BACKUP/EMERGENCY LIGHTS 3 20 x 40 x 12 Produce Water Barrels Structure Tent, Top Only, See below 3 Fire Extinguisher 5 ABC 3 Fire No Smoking 36 Water Barrel 1 40 x 40 x 12 Produce Staked Structure Tent, Top Only, See below 1 10 x 10 x 10 Produce Water Barrel 1 10 x 10 x 8 Produce Staked 1 10 x 20 x 12 Produce Water Barrels 2 -Fire Extinguisher 5 ABC 2 -Fire, No Smoking Sign 1 FESTIVAL TOP, 10 X 10 X 10 WHITE (1 PIECE)- ON ASPHALT 1 FLAG, FESTIVAL ORANGE 4 FESTIVAL BOOTH, BASE 1 FESTIVAL TOP, 10 X 10 X 8 WHITE (1 PIECE) -ON GRASS 3 FOOD BOOTH, 8X10 SCREEN - BLACK 1 FOOD BOOTH, 8X10 BACK - BLACK 1 FLAG, FESTIVAL ORANGE 1 QUICKTOP, 10 X 20 X 12' WHITE 1 SIDEWALL, 12' X 20' WHITE 6 BARREL, WATER WHITE x 10 x 8 Kids Area Staked Festival Top, Blue Flag 10 FESTIVAL, 10 X 10 X 8' WHITE (1 PIECE) 10 FLAG, FESTIVAL BLUE 20 FESTIVAL BOOTH, 10' HALF PANEL WHITE 10 SIDEWALL, 8' X 10' WHITE NOTE: (4) GROUPS OF x 10 x 8 Ag Area Stakes Festival Top, Blue Flag 2 10 x 20 x 8 Ag Area Stakes Festival Top, Blue Flag 3 FESTIVAL, 10 X 10 X 8' WHITE (1 PIECE) 1 SIDEWALL, 8' X 10' WHITE 2 FESTIVAL BOOTH, 10' HALF PANEL WHITE 3 FLAG, FESTIVAL BLUE NOTE: (1) 10X10 W/BACKWALL & 1/2 SIDES 2 FESTIVAL, 10 X 20 X 8' WHITE 6 SIDEWALL, 8' X 10' WHITE 4 FLAG, FESTIVAL WHITE

4 Request for Proposal 2017 Pumpkin Tent, Equipment & Power Distribution Bid Announcement.doc; page x 30 x 10 Pumpkin Kitchen Staked Festival Top, White Flag 1 FESTIVAL, 30' X 30' X 10' WHITE 2 SIDEWALL, 10' X 15' WHITE B/O- BACKWALL 1 FLAG, FESTIVAL WHITE STAKES, GROUND: GRASS 1 10 x 10 x 8 Baby Changing Staked Canopy Top, See Below 3 10 x 10 x 10 Overstock Staked Tables & Chairs 150 6' Lightweight Tables General Supply n/a 20 Table Extenders General Supply n/a 10 Tables Worth 6 60" Round Tables Hospitality n/a " Rnd Plywood Tables Food n/a With umbrella holes 1 FESTIVAL, 10 X 10 X 8' WHITE (1 PIECE) 2 SIDEWALL, 10' X 20' WHITE 1 SLIDER EXITS, 10' 1 FIRE, EXTINGUISHER 5 ABC 1 FIRE, NO SMOKING SIGN Available on contingency use. Festival Top only. 50 7' Market Umbrellas Food Stands/Stakes With 50 base/stands 980 Plastic Folding Chairs General Supply n/a 111 Table Round Dist. (6 tops) + overrun Heavy Equipment 7 Light Towers General Supply n/a 2 Fork Lifts 6/K General Supply n/a 2 Additional Propane Tank General Supply n/a For Forklifts 1 Telehandler/Reach Lift Regatta n/a Delivery Fee n/a 7 KVA LIGHT TOWER WHISPER WATT Overnight Security Lighting for Venue Wednesday-Sunday Small Warehouse Units for Produce events and vendor load-in/out. Needed Friday/Saturday and Sunday. Loading and removing regatta entries into lake. Hold 1,000 Lbs. Thursday- Sunday use. Additional Hardware & Services Set up and teardown of rounds 105 Set Up & Tear-down Food n/a and market umbrellas in 2 food court areas (60/40) Power Distribution Package: Qty Item Notes 2 GENERATOR, 40KVA MMD Full tank of fuel 4 25 KVA Whisper Watt Generator Full tank of fuel 2 EX4500 Super Quiet Generator Full tank of fuel 2 5 Gallon Gas Can for EX4500 Cable ramping option, charge only for amount needed only. 17 Power Distribution, Box

5 Request for Proposal 2017 Pumpkin Tent, Equipment & Power Distribution Bid Announcement.doc; page 5 16 Power Distro 50 amp 100 ft cables 17 Power Distro 50 Amp 50 ft cables 1 Power Distro 50 Amp Two to One Y Connector 20 Distro Box Pig Tail Connectors 11 Power Strips 4 Power Distribution Tred Trak 3 ft. long (orange 2 channel) 8 Power Distribution Tred Trak (orange 5 channel) Technical Support Staffing Standby Technician Friday, 10/6: 1:00 pm-7:30 pm 26 Hrs. Saturday, 10/7: 7:00 am 5:30 pm Sunday, 10/8: 9:00 am 6:00 pm Price per Hour SPECIAL REQUIREMENTS: SITE WALK MEETING (REQUIRED): WEEK OF AUGUST 20, 2017 DELIVERY SET-UP DATE: WEDNESDAY, OCTOBER 4, 2017 MUST BE COMPLETED BY: 12:00 PM, THURSDAY, OCTOBER 5, 2017 PICK UP DATE: MONDAY, OCTOBER 9, 2017 CONTRACTOR INFORMATION Company/Firm Name Address Telephone ( ) Fax ( ) Address I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Signature of Bidder Submitted Date Print Name Title