Butte County Board of Supervisors Agenda Transmittal

Transcription

1 Butte County Board of Supervisors Agenda Transmittal Clerk of the Board Use Only Agenda Item: 3.11 Subject: Amendment to Janitorial Contracts for Leased Facilities Department: General Services Meeting Date Requested: November 14, 2017 Contact: Grant Hunsicker Phone: (530) Regular Agenda Consent Agenda Department Summary: (Information provided in this section will be included on the agenda. Attach explanatory memorandum and other background information as necessary). On October 21, 2014, the Board of Supervisors awarded two contracts to local firms from Request for Proposals to provide janitorial services spread across 18 leased facilities for four departments for a period of two years with the option to renew for three one year periods. Subsequent to the contract award, California passed Senate Bill 3 which increases minimum wages each year beginning January 1, 2017 through January 1, Staff recommends that the Board approve an amendment to extend each contract until October 31, 2018 and increase the monthly rate due to the State-required minimum wage increase. The contract to Clean King also includes changes to Behavioral locations. The $95, amendment to the $237, Clean King contract brings the new total contract price to $333, The $343, amendment to the $1,072, Peerless Building Maintenance contract brings the new total contract price to $1,416, No additional appropriation is required. Fiscal Impact: Changes in the current year are included in the budget. Personnel Impact: None. Action Requested: Approve the contract amendments and authorize the Chair to sign. Administrative Office Review: Meegan Jessee, Deputy Chief Administrative Officer

2 AMENDMENT #4 X21399 Clean King by DeHart, Inc. This Amendment to the Contract identified below, between the County of Butte and the Contractor identified below, reflects the mutual agreement between the parties to amend this Contract in consideration for the mutual promises contained herein. Amendment Date of Amendment September 26, 2017 Number 4 Contract Number X21399 Date of Contract November 1, 2014 Contractor Clean King by DeHart Previous Contract Price $237, Fixed Price Not-to-Exceed Price Net Change This Amendment $95, Fixed Price Not-to-Exceed Price Revised Contract Price $333, Fixed Price Not-to-Exceed Price Original Completion Date October 31, 2016 Revised Completion Date October 31, 2018 Description of Additional Changes: (If any provision of the Contract is being modified by this Amendment, include the amended form of the modified provision below.) This Amendment extends the contract for one year. The revised completion date will be October 31, AMEND: 1. Services at 560 Cohasset Rd., Suite140, Chico, for a cost of $ per month (cost increase of $2, per year. Add Exhibit A, Janitorial Service Task List, 4I Behavioral, 560 Cohasset Rd., Suite 140, Chico into Facility Group 4 and Group 4 Floor Plan- 4I 560 Cohasset Rd. Suite 140, Chico and incorporate into contract and incorporate by this reference Cohasset Rd., Suite 175, Chico monthly cost shall increase by $82.00/month to $ per month due to additional time needed to clean space. This increase is prior to state minimum wage increase. 3. Increase square footage at 560 Cohasset Rd., Suite 180 Chico from 4580 square feet to 5,471 square feet and increase per month cost from $ to $ Extinguish and replace Exhibit A, Janitorial Service Task List, and Group 4 Floor Plan-4F 560 Cohasset Rd. Suite 180, Chico and incorporate into contract by this reference. 4. Costs per month to coincide with State minimum wage increase. The updated EXHIBIT B Price Sheets for Facility Groups 1, 4, 5 and 6 shall be incorporated into this contract and shall extinguish and replace the existing Exhibit B Facility Groups 1, 4, 5 and 6 Price Sheets. Delete: 1. Delete services at 564 Rio Lindo Ave., Suites 203, 204, Chico from Facility Group 5 and extinguish Exhibit A, Janitorial Services Task List 5C. 2. Delete services at 564 Rio Lindo Ave., Suite 100, Chico from Facility Group and extinguish Exhibit A, Janitorial Services Task List 5D. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 1 of 14

3 Decrease: 1. Decrease rate at 109 Parmac Rd. Suites 1, 2, 2A, Chico from $1,007.00/month to $830.83/month due to reconfiguration of office cubicles meaning less work for Contractor. (Decrease of $3, per year). All other terms of this Contract shall remain in full force and effect and are hereby reaffirmed as originally stated or as previously amended by prior written amendment to this contract. COUNTY CONTRACTOR Bill Connelly, Chair Board of Supervisors Date Michael DeHart Clean King by DeHart, Inc. Date Contracts Division Date County Counsel Date EXHIBIT A Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 2 of 14

4 JANITORIAL SERVICE TASK LIST 4-I BEHAVIORAL HEALTH 560 Cohasset Road, Suite 140, Chico Estimated Square Footage 4500 Frequency of Service: 2 Days per Week Janitorial Service Hours: 6:00pm to 6:00am DAILY SERVICES (To be performed each service day) Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Spot clean entryway glass, removing smudges, fingerprints Spot clean interior windows and glass doors, removing smudges, fingerprints Remove debris from furniture in lobby and common areas Clean and sanitize reception counter Clean and sanitize common work counters and tables Clean and sanitize conference room tables Sanitize and polish drinking fountains Empty wastebaskets, remove garbage and recyclables, replace liners as needed Vacuum all carpeting and mats Sweep and dust mop all tile floors Damp mop all tile floors Break Rooms Polish push plates and kick plates on all doors Spot clean cupboards Sanitize and polish all fixtures, including faucets, sinks, dispensers, etc. Damp wipe all counters and tables Sanitize and polish all appliances, including coffee makers, microwaves (inside and out), refrigerators (outside only), toasters, etc. Spot clean walls near sinks, wastebaskets and dispensers Remove debris from furniture and chairs as necessary Refill all paper and hand soap dispensers Empty wastebaskets, remove garbage and recyclables, replace liners as needed Vacuum all carpeting and mats Sweep and dust mop all tile floors Damp mop all tile floors Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 3 of 14

5 Restrooms Polish push plates and kick plates on all doors Clean and polish mirrors, removing water spots and smudges Sanitize and polish all fixtures, including faucets, sinks, counters, dispensers Sanitize and polish urinals and toilets, including undersides, rims, lids, bases Scrub insides of urinals and toilets using bowl cleaner and bowl mop Spot clean walls and partitions near sinks, dispensers, wastebaskets, urinals and toilets Refill all paper and hand soap dispensers Empty wastebaskets, remove garbage, and replace liners as necessary Sweep and damp mop tile floors Building Exterior Empty trash receptacles and cigarette urns Remove any debris from sidewalks and landscaped areas Supply Room Keep all equipment and supplies neat and organized Keep posted an SDS folder with safety information for all chemicals used Keep floor swept and clean All Areas Perform security check of building, insuring all doors are locked Turn out all lights, except those kept on for security purposes Report any irregularities such as doors left unlocked after hours, etc. WEEKLY SERVICES Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Dust all accessible horizontal surfaces, including partitions, window ledges, furnishings, picture frames, file cabinets, equipment tops, etc. Damp wipe private desks, where cleared Completely clean and polish entryway glass and metal frames inside and out Break Rooms Dust all accessible horizontal surfaces including window ledges, furnishings, picture frames, vending machines, etc. Restrooms Dust partition tops and light fixtures Building Exterior Sweep building entrances and sidewalks Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 4 of 14

6 MONTHLY SERVICES Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Dust high areas, wall, diffusers and ceiling vents Remove cobwebs from ceiling corners, lights, door jambs Clean baseboards Break Rooms Dust high areas, wall and ceiling vents Remove cobwebs from ceiling corners, lights, and door jambs Remove buildup from around faucets and sink drains Restrooms Dust high areas, wall and ceiling vents Remove cobwebs from ceiling corners, lights, and door jambs Remove buildup from around faucets and sink drains Building Exterior Remove cobwebs ANNUAL SERVICES All Areas Shampoo all carpeted floors Strip and refinish all hard floors Clean interior and exterior windows Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 5 of 14

7 Exhibit A JANITORIAL SERVICE TASK LIST Group 4 Floor Plan-4I 4I- 560 Cohasset Rd. Suite 140 Behavioral 4500 sq. ft. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 6 of 14

8 EXHIBIT A JANITORIAL SERVICE TASK LIST 4F BEHAVIORAL HEALTH 560 Cohasset Road, Suite 180, Chico Estimated Square Footage 5,471 Frequency of Service: 3 Days Per Week Janitorial Service Hours: 6:00pm to 6:00am DAILY SERVICES (To be performed Monday, Wednesday, Friday) Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Spot clean entryway glass, removing smudges, fingerprints Spot clean interior windows and glass doors, removing smudges, fingerprints Remove debris from furniture in lobby and common areas Clean and sanitize reception counter Clean and sanitize common work counters and tables Clean and sanitize conference room tables Sanitize and polish drinking fountains Empty wastebaskets, remove garbage and recyclables, replace liners as needed Vacuum all carpeting and mats Sweep and dust mop all tile floors Damp mop all tile floors Break Rooms Polish push plates and kick plates on all doors Spot clean cupboards Sanitize and polish all fixtures, including faucets, sinks, dispensers, etc. Damp wipe all counters and tables Sanitize and polish all appliances, including coffee makers, microwaves (inside and out), refrigerators (outside only), toasters, etc. Spot clean walls near sinks, wastebaskets and dispensers Remove debris from furniture and chairs as necessary Refill all paper and hand soap dispensers Empty wastebaskets, remove garbage and recyclables, replace liners as needed Vacuum all carpeting and mats Sweep and dust mop all tile floors Damp mop all tile floors Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 7 of 14

9 Restrooms Polish push plates and kick plates on all doors Clean and polish mirrors, removing water spots and smudges Sanitize and polish all fixtures, including faucets, sinks, counters, dispensers Sanitize and polish urinals and toilets, including undersides, rims, lids, bases Scrub insides of urinals and toilets using bowl cleaner and bowl mop Spot clean walls and partitions near sinks, dispensers, wastebaskets, urinals and toilets Refill all paper and hand soap dispensers Empty wastebaskets, remove garbage, and replace liners as necessary Sweep and damp mop tile floors Building Exterior Empty trash receptacles and cigarette urns Remove any debris from sidewalks and landscaped areas Supply Room Keep all equipment and supplies neat and organized Keep posted an SDS folder with safety information for all chemicals used Keep floor swept and clean All Areas Perform security check of building, insuring all doors are locked Turn out all lights, except those kept on for security purposes Report any irregularities such as doors left unlocked after hours, etc. WEEKLY SERVICES Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Dust all accessible horizontal surfaces, including partitions, window ledges, furnishings, picture frames, file cabinets, equipment tops, etc. Damp wipe private desks, where cleared Completely clean and polish entryway glass and metal frames inside and out Break Rooms Dust all accessible horizontal surfaces including window ledges, furnishings, picture frames, vending machines, etc. Restrooms Dust partition tops and light fixtures Building Exterior Sweep building entrances and sidewalks Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 8 of 14

10 MONTHLY SERVICES Lobby, Entryways, Hallways, Conference Rooms, Private Offices, and All Other Office Areas Dust high areas, wall, diffusers and ceiling vents Remove cobwebs from ceiling corners, lights, door jambs Clean baseboards Break Rooms Dust high areas, wall and ceiling vents Remove cobwebs from ceiling corners, lights, and door jambs Remove buildup from around faucets and sink drains Restrooms Dust high areas, wall and ceiling vents Remove cobwebs from ceiling corners, lights, and door jambs Remove buildup from around faucets and sink drains Building Exterior Remove cobwebs ANNUAL SERVICES All Areas Shampoo all carpeted floors Strip and refinish all hard floors Clean interior and exterior windows Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 9 of 14

11 Exhibit A JANITORIAL SERVICE TASK LIST Group 4 Floor Plan-4F 4F-560 Cohasset Rd. Suite 180 Behavioral 5,471 sq. ft. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 10 of 14

12 Amendment #4 EXHIBIT B Price Sheet Facility Group 1 ID Address Department Cost Per Month Annual Cost (Per Month X 12) 1A 965/975/985/995 Spruce St., Gridley Behavioral $ $5, B 865 Mitchell Ave., Oroville Behavioral $ $4, C 2167 Suites A and B/2131 Montgomery St., Oroville Behavioral $ $5, D 82 Table Mountain Blvd., Oroville Public $ $7, E 88 Table Mountain Blvd., Oroville Behavioral $ $6, Total Facility Group Cost $2, $29, Optional Services On Request 1D 88 Table Mountain Blvd., Oroville Shampoo Carpeted Areas $ Partial Building: Minimum area 230 sq. ft. $57.50 plus $0.25 per sq. ft. over minimum area. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 11 of 14

13 Amendment #4 EXHIBIT B Price Sheet Facility Group 4 Address Department Cost Per Month Annual Cost (Per Month X 12) 4E 4F 4G 4H 4I 560 Cohasset Rd., Suite 175, Chico 560 Cohasset Rd., Suite 180, Chico 560 Cohasset Rd., Suite 185, Chico Behavioral Behavioral Behavioral $ $11, $ $ $ $2, Cohasset Rd., Suite 165, Behavioral Chico $ $3, Cohasset Rd., Suite 140, Behavioral Chico $ $2, Total Facility Group Cost $2, $30, Optional Services On Request Any Building Shampoo Carpeted Areas $ Partial Building: Minimum area 230 sq. ft. $57.50 plus $0.25 per sq. ft. over minimum area. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 12 of 14

14 Amendment #4 EXHIBIT B Price Sheet Facility Group 5 5A 5F Address Department Cost Per Month Annual Cost (Per Month X 12) 109 Parmac Rd. Suite 1, 2, 2A, Behavioral $ $9, Chico Behavioral 592 Rio Lindo Ave., Chico $ $2, Total Facility Group Cost $1, $12, Optional Services On Request Any Building Shampoo Carpeted Areas $ Partial Building: Minimum area 230 sq. ft. $57.50 plus $0.25 per sq. ft. over minimum area. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 13 of 14

15 Amendment #4 EXHIBIT B Price Sheet Facility Group 6 6A 6B 6C 6D 6F Address Department Cost Per Month Annual Cost (Per Month X 12) 1196 E. Lassen Ave. Suite Behavioral 120 (IT Office), Chico $ $1, Lassen Ave. Suite 130 Behavioral (QM), Chico $ $4, Cohasset Rd. Suite 100 Behavioral (SPRE), Chico $ $2, Cohasset Rd., Suite Behavioral 120 (IT Server Room), Chico $ $1, Cohasset Rd. (ASD & Behavioral Admin.), Chico $ $10, Total Facility Group Cost $1, $21, Optional Services On Request Any Building Shampoo Carpeted Areas $ Partial Building: Minimum area 230 sq. ft. $57.50 plus $0.25 per sq. ft. over minimum area. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 14 of 14

16 AMENDMENT #5 X21400 Peerless Building Maintenance This Amendment to the Contract identified below, between the County of Butte and the Contractor identified below, reflects the mutual agreement between the parties to amend this Contract in consideration for the mutual promises contained herein. Amendment Date of Amendment October 25, 2017 Number 5 Contract Number X21400 Date of Contract November 1, 2014 Contractor Peerless Building Maintenance Previous Contract Price $1,072, Fixed Price Not-to-Exceed Price Net Change This Amendment $ 343, Fixed Price Not-to-Exceed Price Revised Contract Price $1,416, Fixed Price Not-to-Exceed Price Original Completion Date October 31, 2016 Revised Completion Date October 31, 2018 Description of Additional Changes: (If any provision of the Contract is being modified by this Amendment, include the amended form of the modified provision below.) Amend this contract to extend the completion date by one year, November 1, 2017 to October 31, As of January 1, 2018 Exhibit B Price Sheet Facility Groups 2 and 3: Increase cost per month to coincide with the State minimum wage increase which becomes effective January 1, The updated Exhibit B Price sheet shall be incorporated into this contract and shall extinguish and replace the existing Exhibit B Price Sheet. All other terms of this Contract shall remain in full force and effect and are hereby reaffirmed as originally stated or as previously amended by prior written amendment to this contract. COUNTY CONTRACTOR Bill Connelly, Chair Board of Supervisors Date Terry Tuttle Peerless Building Maintenance Date Contracts Division Date County Counsel Date Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 1 of 3

17 EXHIBIT B Price Sheet Facility Group 2 ID 2A 2B Address 78 Table Mountain Blvd., Oroville 78 Table Mountain Blvd., Oroville Day Porter Services 78 Table Mountain Blvd., Oroville Department Employment & Social Services Employment & Social Services Child Support Services Cost Per Month 01/01/2018 to 10/31/2018 Cost (Per Month X 10) $6, $64, $3, $32, $1, $11, C 78 Table Mountain Blvd., Oroville Public $ $5, D 78 Table Mountain Blvd., Oroville Common Areas All Departments $1, $11, E 202 Mira Loma St., Oroville Public $2, $27, F 2G 2H 202 Mira Loma St., Oroville 202 Mira Loma St., Oroville Common Areas 205 Mira Loma St., Oroville Employment & Social Services $2, $21, All Departments $1, $18, Employment & Social Services $3, $31, Total Facility Group 2 Cost $22, $224, Optional Services Department of Child Support Services 2B 78 Table Mountain Blvd., Oroville Cost Per Annual Cost Month Shampoo Carpeted Areas - Annually $1, Machine buff all hard-surfaced floors - Annually $ Clean and disinfect three emptied refrigerators Monthly $75.00 Optional Services On Request All Departments Shampoo Carpeted Areas up to 500 sq. ft. $ to 2,000 sq. ft. $0.12 per sq. ft. Over 2,000 sq. ft.$0.095 per sq. ft. Machine buff all hard-surfaced floors No waxing Up to 500 sq. ft. $ to 2,000 sq. ft. $0.15 per sq. ft. Over 2,000 sq. ft. $0.12 per sq. ft. Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 2 of 3

18 Facility Group 3 Clean upholstered chairs Conference room or secretary chairs $6.00 ea. Fully upholstered chairs $12.00 ea. 2 person sofa $35.00 Full couch $45.00 Exhibit B Price Sheet 3A Address 5910 Clark Rd. Ste. H, I, W Paradise Department Behavioral Cost Per Month 01/01/2018 to 10/31/2018 (Per Month X 10) $ $8, B 3C 3D 2445 Carmichael Dr., Chico* Employment & Social Services $4, $46, Carmichael Dr., Chico Employment & Day Porter Services Social Services $3, $32, Carmichael Dr., Chico Employment & Common Areas* Social Services $1, $16, Carmichael Dr. Suite 400, Chico Public $ $6, Carmichael Dr. Suite 100, Chico Public $ $3, Total Facility Group 3 Cost $11, $114, Optional Services On Request All Departments Shampoo Carpeted Areas up to 500 sq. ft. $ to 2,000 sq. ft. $0.12 per sq. ft. Over 2,000 sq. ft.$0.095 per sq. ft. Machine buff all hard-surfaced floors No waxing Up to 500 sq. ft. $ to 2,000 sq. ft. $0.15 per sq. ft. Over 2,000 sq. ft. $0.12 per sq. ft. Clean upholstered chairs Conference room or secretary chairs $6.00 ea. Fully upholstered chairs $12.00 ea. 2 person sofa $35.00 Full couch $45.00 Amendment to contract Greater Than $25, Butte County General Services Department Rev Page 3 of 3