STATE BANK OF PATIALA REGION -IV,CHANDIGARH

Transcription

1 STATE BANK OF PATIALA REGION -IV,CHANDIGARH FURNISHING OF CHAMKAUR SAHIB BRANCH DISTRICT ROPAR INVITATION OF COMPETITIVE QUOTATION FOR SELECTION OF ARCHITECT PERFORMA OF QUOTATION Sealed quotation in prescribed form are invited from the empanelled architects of STATE BANK OF PATIALA for selection of architectural consultant for furnishing of CHAMKAUR SAHIB. Architects empanelled with the Bank for works costing up to Rs100 lacs(a-3 Category) are eligible to apply for this work. The covered area of the branch premises to be furnished is 4842 Sq.ft (approx). Architects interested in rendering professional services are requested to submit their quotation in the specified proforma in a sealed envelope superscribing Quotation for selection of Architects for furnishing of CHAMKAUR SAHIB Distt Ropar. The price bid proforma, terms and conditions are as follows:- I. TERMS & CONDITIONS 1. General Instructions: i. The terms and conditions shall form part of the quotation to be submitted by the architect to STATE BANK OF PATIALA (hereinafter referred to as the Bank). ii. The architects are requested to submit their quotation duly filled in latest by 5.00 P.M on at the following address: Assistant General Manager -IV, State Bank of Patiala, Regional Office, SCO ,Sector-8c, Chandigarh iii. iv. Quotations received by the Bank after due date and time as stated above shall be rejected. The quotations of the eligible architects will be opened by 2.30 p.m on in the presence of architects who choose to be present at the above said office of the Asst. General Manager. The architects are

2 advised in their own interest to be present at the time of opening of the quotations on the said date and time. v. The architects should fill the relevant details in the Price Bid properly. Incomplete proforma will not be considered and liable to be rejected. vi. vii. The Bank reserves the right to accept or reject any or all the quotations without assigning any reason thereof. All the pages of the quotation are to be signed by the architect/ authorised signatory. Any over-writing to be duly initialed by the architect. viii. There should not be any deviation in terms and conditions as have been stipulated by the Bank. 2. Services to be rendered by the Architects The architect shall render the following services in connection with and in regard to the said works including site supervision of the project. a). b). c). d). Take Bank s instructions, visit the site, prepare and submit sketch plans as per Bank s requirements including preparation of alternatives and carrying out necessary revisions till the sketch plans are finally approved by the Bank in accordance with the local governing codes/standards, regulations etc. making approximate cost based on unit cost and submit along with a detailed project report on the scheme so as to enable the Bank to take a decision on the sketch designs. Submit a proper PERT/BAR CHART incorporating all the activities such as preparation of working drawings, structural drawings (if required), detailed drawings, tender documents, execution of work, obtention of services etc. as required for the completion of the project. Design and prepare architectural detailed drawings, structural calculations and drawings, layout drawings for water supply and drainage, interior decoration, air-conditioning, fire fighting installations, electrical installations etc. as applicable, detailed estimates of cost, rate analysis for all items and all such other particulars as may be necessary for preparation of bill of quantities, estimates. Prepare detailed tender documents for various trades viz., civil and interior work, air-conditioning, fire fighting installation and specialist services such as water supply and sanitary installation, electrical installation, etc. as applicable, complete with articles of agreement, special conditions,

3 conditions of contract, specification, bill of quantities, including detailed analysis of rates based on market rates, time and progress charts, etc. e). Prepare quotation notices for issue by the Bank from prequalified/shortlisted parties/contractors as the case may be for all trades and submit assessment reports thereon, together with recommendations specifying abnormally high (AHR) and low rated (ALR) items. The assessment report shall be based on proper analysis of rates with constants from an approved Standard Hand Book and market rates of materials and labour for major items of works costing about 90% of the estimated cost of the work. All commercial conditions shall be evaluated in financial terms instead of merely saying whether a condition may be accepted or not. When conditions are not susceptible of evaluation, the alternative procedure of calling all the tenderers for negotiation by asking them to submit a final bid based on a set of common terms and conditions acceptable to the Bank may be adopted. f). g). h). i). j). Prepare contract documents for all trades and getting them executed by the concerned contractors. Prepare for the use of the Bank, the contractor and site staff, 5 copies of contract documents for all trades including all drawings, specifications, and other particulars. Prepare such further details and drawings as are necessary for proper execution of the works. Assume full responsibility for supervision and proper execution of all works by General and Specialist Contractors who are engaged from time to time, including control over quantities during the execution to restrict variation, if any, to the minimum. No deviations or substitutions should be authorised by the Architect/ Consultant without working out the financial implication, if any, to the contractor and obtaining approval of the Bank. However, where time does not permit and where it is expedient, the Architect/Consultant may take decisions on behalf of the Bank, the total cost of the item/deviation of which should not exceed Rs.10,000/-. This deviation shall be got subsequently ratified from the Bank duly justifying his action at the earliest. Checking measurements of works at site. Checking contractor's bills, issuing periodical certificates for payments and passing and certifying accounts, so as to enable the Bank to make payments to the contractors and adjustments of all accounts between the contractors and the Bank.

4 Architects shall assume full responsibility for all measurements certified by them. It shall be mandatory on the part of the Architect to check the measurements of various items. The prescribed format for certification of bills is as under:- Certified that the various items of work claimed in this..running bill/final bill by the contractors have been completed to the extent claimed and at appropriate rates and that the items are in accordance with and fully conforming to the standard/prescribed specifications and drawings. We further certify that we have checked the measurements of various items as necessary claimed in this bill. Hence the bill is recommended for payment of Rs... Date: (Signature of the Architect) The Architects shall endorse the above certification in the relevant Measurements Books also. k). l). m). n). o). p). Working out theoretical requirement and actual consumption of cement, steel and any other material, if and as specified in the tender, on a regular basis for each bill. Certify after test/commissioning/final inspection and check as the case may be, the completion of the work and/or satisfactory functioning of the system in services and utilities as the case may be. On completion of the work/satisfactory functioning of the service system and certification of completion/satisfactory commissioning prepare and supply four sets of "as-built" drawings with relevant calculations of the design/engineering for the records of the Bank. The Architect shall verify and confirm that identification marks are made on all service installations/ cables/wiring, etc. as the case may be, to carry out future additions/alterations/maintenance jobs. Wherever the work involves any structural additions/alterations, the Architect shall furnish one complete set of structural design, calculations and structural designs for the Bank's records. Obtain permission from local authorities for facilities and services as a result of addition, alteration and modification wherever required. Assist the Bank during inspection of work by CTE s organisation and prepare detailed reports to CTE s observations. Assist the Bank in all arbitration proceedings between the contractors and the Bank. The Architect also defends the Bank in such proceedings and prepares report/replies to the claims of the contractor.

5 q). r). s). t). u). Advise the Bank well in advance regarding steps to be taken by the department to discharge Bank s responsibilities in execution of contract agreements and for smooth and speedy progress of work. The Architect shall make visits (minimum once in a week and maximum as required at the site) to the site/banks office for inspection and quality surveillance, certification of contractors bills etc. The Architect shall hold periodical review meetings (at least once in a fortnight) for smooth completion of work. The architect shall enter into an agreement with the Bank in the prescribed form of agreement attached with this tender. The Architect shall be wholly responsible for the successful completion of the project in all respects consistent with safety and structural stability from the inception up to handing over for occupation to the Bank. Any other services connected with the works usually and normally rendered by the Architects but not referred to herein above.

6 3. FORM OF AGREEMENT THIS AGREEMENT made at the day of Two Thousand Ten between STATE BANK OF PATIALA a body Corporate constituted under SBI Subsidiaries Act, 1959 having its Head Office at The Mall, Patiala (hereinafter called "the Bank") of the ONE PART and (Name and address of the Architects) hereinafter called "the Architects" of the OTHER PART. Whereas the Bank intends to furnish CHAMKAUR SAHIB branch Distt. Ropar (hereinafter called "the Project") and whereas the Bank is desirous of appointing the Architects for the purpose of designing civil, interior, electrical, fire and air conditioning works. Now this deed witnesseth and the parties hereto hereby agree as follows: 1) The Bank agrees to pay the Architects as remuneration for the professional services to be rendered by the Architects in relation to the said project particularly for the services hereinafter mentioned, a fee calculated at specified percentage (as quoted in the price bid) of the estimated cost/ accepted tender cost/ actual cost of project whichever is less. The said fee being hereinafter called as "Basic Fee". In case there is an escalation in the actual project cost over the accepted tender cost, the payment to the Architect shall be worked out as below: a) 100 % of the Basic Fee on the accepted tender cost plus b) 50 % of the Basic Fee on the escalated cost over & above the accepted tender cost. Subject to a ceiling of 110% of the Basic Fee worked out on the accepted tender cost and stipulation given below:- In case, the actual cost of work is more than the tendered cost as a result of authorized changes in the specification and /or quantities of the scheduled items or the operation of duly approved additional or substitute items, if any, such actual cost and not the accepted tender cost (without taking into account any escalation), will be considered as the cost on the basis of which basic fees will be worked out and the ceiling will also pertain to basic fees thus worked out. 2) The Architects/Consultants shall take the Bank's instruction, prepare sketch designs, make approximate estimate cost by cubic measurements or otherwise, prepare working drawings, prepare structural drawings, prepare specifications, prepare bills of quantities and detailed estimate with rate analysis, prepare tender documents, assist in obtaining tenders, advise on tenders received, prepare contract documents, nominate and instruct consultants (if any), coordinate activities of all consultants with the local Architects/PMC if and as applicable, prepare such further details and particulars as are necessary for the proper carrying out of the works, advise Bank on technical and financial implication on

7 the deviation/amendments (if any), from the approved scheme and give site supervision, measurement, quality control, variation management and complete project management. When work is executed wholly or in part with old materials or where materials, labour or carriage is provided by the Bank, the percentage shall be calculated as if the work had been executed wholly by the contractor supplying all labour and materials. No deduction will be made from the Architects'/Consultants fee on account of liquidated damages or such other sums withheld from the payments due to the contractor. 3). No Traveling allowance, Daily allowance or any other allowance shall be paid for visit to the site of work, Zonal/Regional Office of the Bank etc. 4) The Architects will supply additional copies of drawings free of cost, as follows: i. Two sets of all drawings for contractors. ii. iii. iv. Two sets of all drawings for clerk of works/site engineer. One set of all drawings for Service Consultants, if any. Two sets of all drawings and one set of completion drawings with all amendments incorporated, to the Bank. v. The Architect shall furnish a complete set of design calculation and drawing for the structural work and other items in the trade for record by the Bank, whenever the work involves structural work, addition and alteration as well. vi. The Architect shall furnish a completion plan of the Building/Structures including all services on completion of the project, along with a complete set of design calculations and structural drawings to form a permanent record for the Bank to be consulted in case of any future additions/alterations at a later stage. The cost of supplying copies of drawings over and above the sets mentioned above shall be reimbursed by the Bank to the Architects. 5). The Bank shall pay to the Architects their basic fee in the following manner: Total fee calculated at specified percentage of the cost of work as quoted in price bid and stages of payment will be as given below for architects with supervision responsibilities:-

8 i. On the preparation and approval of sketch design and preliminary estimates 10 % of total fees. ii. iii. iv. On preparation of sufficient drawings and Particulars for applications to be made to Town Planning/Local Authorities for approval, processing and approval of the same 15 % of total fees (inclusive fees paid in previous stages). On preparation and approval of detailed architectural working drawings, structural and service drawings as required for preparing detailed estimates of cost - 35 % of total fees (inclusive fees paid in previous stages). On preparation of detailed estimates, preparation of tender documents and its approval, tender process, detailed report and recommendations on tenders received 50 % of total fees (inclusive fees paid in previous stages). v. For making visits (minimum once in a week and maximum as required at the site) to the site/banks office for inspection and quality surveillance, certification of contractors bills, obtention of commencement certificate, plinth level certificate as per the regulations of the local authorities, preparing other details and drawings as may be required during execution along with variation control - to be paid progressively with execution of the work - 90 % of total fees (inclusive fees paid in previous stages). Vi Obtention of completion and occupation certificate from the local authorities and issue of completion certificate to the contractors and as built drawings to the Bank 95% of total fees (inclusive fees paid in previous stages). Vii At the end of Defect Liability of period of contracts % of total fees (inclusive fees paid in previous stages). Note: a) The fees as stated hereinabove will also be applicable to engineering services work. b) The fees as stated hereinabove will be adjusted on the basis of the latest available estimated cost or if tenders have been received then on the lowest bonafide tendered cost. For stage (v) onwards progressive payment will be made on the basis of cost of works done. c) The final installment of fees shall be adjusted on the basis of actual cost of works, subject to the stipulation and ceiling given in clause 1 herein before.

9 6. i). The Architect/Consultant shall give total supervision with complete execution responsibility. The architect/representative shall visit the site atleast once a week and assist the Bank in day to day supervision of work, measurement of work and liaison with the Bank for execution of work. ii). The Architects shall not make any material deviation, alteration, addition to or omission from the approved design without the knowledge and consent of the Bank. 7). The Architects shall engage qualified and competent/reputed Structural, Electrical, Water Supply & Plumbing, and Air conditioning Consultants (if in house facility is not available) as required to assist them in the preparation of design and details for these services. The fees payable to these Consultants shall be borne by the Architects out of the fees received by them. The latter shall be however fully responsible for the design and soundness of the works of such Consultants and shall also co ordinate the activities of various consultants and Architects. 8). In case where the Architects/Consultants perform partial services for any reason, including the abandonment, deferment, substitution or omission of any project and/or works, or part thereof, and if the services of the Consultants/Architects are terminated, the charges payable in respect of the services performed shall be as follows: Payment will be made in accordance with Clause 5 hereinabove written for the stages that have been completed. For the incomplete stage, payment will be made on quantum-merit basis in which case assessment of fees will be made with due regard to all relevant factors. 9). In case of any dispute between the Architect/Consultant any other agency, the matter shall be referred to the Bank whose decision shall be final and binding on all parties. 10). In case it is established that due to fault of Project Architect/Consultant the Bank has to pay any extra amount due to over-run of the Project, over measurements - faulty description of tender item or any other lapse on the part of Project Architect/Consultant necessary recovery may be effected from the Project Architect/Consultant's fee as per provision of section 73 of Indian Contract Act 1872 under section 30 of Architects Act 1972 (Central Act No. 20 of 1972), besides Bank s taking recourse to proceed against the Consultant for recovery of the extra amount incurred by the Bank. The Consultant s liability may be however limited to 10 percent of the fees paid to him. 11). In the event of any dispute, difference or question arising out of or touching or concerning this agreement or the execution of the project, the same shall be referred, at the option of either party (Bank or the Architects), to the arbitration of a sole Arbitrator nominated by M.D/C.G.M of State Bank of Patiala. It will also

10 be no objection to any such appointment that the Arbitrator so appoint is a Bank Officer and that he had to deal with the matters to which the Contract relates in the course of his duties as Bank Officer. It is also a term of this contract that no person other than the person nominated by M.D/C.G.M of State Bank of Patiala should act as arbitrator. The award of the arbitrator shall be final and binding upon the parties. 12). This agreement is valid till the completion of the project and it can be terminated by either party on giving 3 months' notice normally. However, in exigent circumstances, the services of the Architect can be terminated by giving notice of lesser period. IN WITNESS WHEREOF the parties hereto have hereunto set their hands the day and year first above written. Signed, and delivered by Shri Chief Manager(Admn.) State Bank of Patiala Regional Office-IV Chandigarh in the presence of 1. (Name and Signature) 2. (Name and Signature) Signed and delivered by the hands of Shri Partner of (Name of the Architects) in the presence of 1. (Name and Signature) 2. (Name and Signature)

11 II. PRICE BID - BASIC FEE The particulars of fees quoted for providing professional services as per details, terms and conditions, form of agreement, etc. submitted in connection with furnishing of CHAMKAUR SAHIB Distt. Ropar is as under:- NAME OF THE ARCHITECT/FIRM BASIC FEE. % (in words -... percent) of the Estimated cost/ Accepted tender cost/ Actual cost of project whichever is less. i. The basic fee quoted is exclusive of service tax but inclusive of income tax and all other taxes as applicable. ii. The basic fee quoted is inclusive of site visit charges (minimum once in a week and maximum as required at the site) and all services as stated in the tender. Place : Date : Signature of the Architect with seal