ADDENDUM NUMBER 1. DATED 19 January 2017

Transcription

1 Request for Proposals for Designer Selection Project MnDOT Safety Rest Area Building Replacement and Site Rehabilitation at Clear Lake SRA and Des Moines River SRA ADDENDUM NUMBER 1 DATED 19 January 2017 Department of Administration, State Designer Selection Board Request for Proposals for Designer Selection for MnDOT Safety Rest Area Building Replacement and Site Rehabilitation at Clear Lake SRA and Des Moines River SRA (Project 18-01) 1.1 NOTICE TO RESPONDERS A. The date for receipt of Proposals is unchanged by this Addendum, at same time and location. 1.2 ATTACHMENTS A. This Addendum includes the following attached Documents: 1. Document: Meeting Agenda, dated 17 January Document: Meeting Attendance sheet 3. Document: Prime Architect Business Cards 4. Document: Consultant Business Cards 5. Meeting Handout: Presentation Drawings 6. Meeting Handout: Site Visit Map 7. Meeting Handout: Gantt Chart dated 01/16/ Meeting Handout: Work / Task Schedule dated 1/12/ ANSWERS TO SUBMITTED QUESTION A. From: Sambatek. (at meeting) 1. Question: When will Phase 2 Consultant Requests be published? 2. Answer: CORRECTION to meeting answer. At this time, it is unclear whether MnDOT will complete the design work internally, contract for the design work or use some other procurement method for completing the Phase 2 design work. B. From: Snow-Kreilich. 1. Question: Can you clarify the split between phase 1 & 2 construction? It seems that you d want pedestrian lighting designed and installed in phase 1 to avoid having to potentially remove or repair sidewalk or site areas affected by that scope or work. 2. Answer: MnDOT intends to have some overlap in the design of Phase 1 and Phase 2 projects. MnDOT will facilitate coordination between Phase 1 and Phase 2 designers for the pedestrian lighting along sidewalks and trails. ADDENDUM NUMBER 1 PAGE - 1

2 Request for Proposals for Designer Selection Project MnDOT Safety Rest Area Building Replacement and Site Rehabilitation at Clear Lake SRA and Des Moines River SRA C. From: Miller Dunwiddie 1. Question: RFP Attachment #1 (Project Management Plan and Scoping Report), Page 3, second bullet from top - The project statement stipulates that the design professional must, Develop solutions that meet the spirit of the Minnesota Sustainable Building Guidelines. Please confirm whether the selected team will be required to enroll and manage the project through the State s B3 Guidelines or the SB2030 Energy Standard. 2. Answer: No. This project is not subject to enrollment or management through B3 Guidelines or the SB2030 Energy Standard. The Consultant will be required make recommendations to MnDOT based upon the Minnesota Sustainable Building Guidelines (MSBG) to improve the ongoing performance of the Project towards the lowest lifetime costs and to promote design and operational decisions based on improving environmental, human and economic conditions. D. From: Oertel Architects. 1. Question: We understand the septic and well system design is to be provided by MnDOT. We anticipate the building design will dictate whether existing systems are suitably sized for the need, or if they require rehabilitation and/or replacement. Thus we should anticipate some design discussion regarding those systems. If work is required to either service, would it be part of the anticipated construction budget(s), or from another fund? (If part of project construction budget, would MnDOT as designer, provide cost estimates for that scope of work?) 2. Answer: The current sizes of the systems are expected to be adequate as the number of fixtures will not vary greatly from the current number and the new fixtures will be more efficient. Work required to either service will be part of the anticipated construction budget. MnDOT will provide cost estimates for that scope of work. END OF ADDENDUM 1 ADDENDUM NUMBER 1 PAGE - 2

3 Meeting Agenda Office of Maintenance: Building Services MS 715 Transportation Building, 2 nd Floor South 395 John Ireland Boulevard, St. Paul, Minnesota Meeting Date: Wednesday, January 17, at 1:00 pm CT Location: Jackson County Building, th Street, Jackson, MN Regarding: SDSB Designer Selection for Project MnDOT Safety Rest Area Building Replacement and Site Rehabilitation at Clear Lake SRA and Des Moines River SRA 1. INTRODUCTIONS 1:00 pm a. Rob Williams, MnDOT Site Development Unit, robert.williams@state.mn.us b. District Facilities Representatives, Doug Perry and Kevin Hocke c. Gail Ann Witzel, Project Manager MnDOT Building Services, gail.ann.witzel@state.mn.us 2. PROJECT OVERVIEW 1:05 pm a. Construction Cost - $9 million - estimated b. Project Delivery: Single Prime Contractor, Subpostings, Low Bid c. Buildings and picnic shelters reconstruction, site rehabilitation, and coordination with MnDOT s improvements to the wastewater systems and water wells at two Rest Area sites. 3. SCOPE OF SITE WORK 1:10 pm a. Review Sites b. Comprehensive Site Rehabilitation Attachment #1 Excerpts from Scoping Report i. Site Amenities ii. Pedestrian circulation to and among site amenities, hardscapes iii. grading and storm drainage, water, erosion, pollution and sediment control iv. vegetation preservation, lawns and plantings c. PHASE 2 (future contracts) Rehabilitation of vehicular pavements, including ramps, the expansion of the truck parking lot and the updating and expanding the vehicular and pedestrian lighting systems at both rest areas. This work will follow after completion of Phase 1. d. Site Utilities Rehabilitation or Replacement i. Electrical Service rehabilitation as required for the new Buildings. ii. Low Voltage Service as required for Building Automation System and Security Camera System. iii. Well Water Service rehabilitation or replacement will be designed by MnDOT for inclusion in the Bid Documents. iv. Sanitary Septic Service rehabilitation or replacement will be designed by MnDOT for inclusion in the Bid Documents.

4 4. PROGRAM FOR BUILDINGS 1:20 pm a. Attachment #1 Excerpts from Project Management Plan and Scoping Report 5. COORDINATED WORK BY OTHERS 1:25 pm a. Certified Site Survey provided by MnDOT b. Asbestos containing materials will be removed for the renovation/demolition by MnDOT separate Contractor. c. Regulated waste will be removed for the renovation or demolition by MnDOT separate Contractor. 6. CONSULTANT CONTRACT REQUIREMENTS 1:30 pm a. Attachment #3 The State of Minnesota Professional and Technical Services Contract (template). b. Attachment #4 Exhibit A - Scope of Services and Deliverables (template). c. Contract will be negotiated based upon Scope of Services 7. MNDOT S REQUIREMENTS 1:35 pm a. Best interests of the State of Minnesota in its practices and its management of the project. b. Federal Funding which requires accommodation of required reviews and processes. c. Meet all design deadlines so that the project may be posted for Bid no later than 1 March d. Construction Documents resulting in bids meeting MnDOT s budget requirements for the Project. e. Incorporating commonly available materials and systems for a durable, vandal-resistant, lowmaintenance facility. f. Consultant shall incorporate MnDOT s preferred products, details and materials. g. Application of internal Quality Control procedures for document development and discipline coordination. 8. SCOPE OF SERVICES 1:40 pm a. Schematic Design Services including comparative design studies for a new SRA buildings, picnic shelters, storage buildings and site pedestrian appurtenances. b. Design Development Services including Estimates of Construction Costs c. Construction Document Services including Estimates of Construction Costs and Specifications including MnDOT s preferred products and materials specifications using MasterSpec software. d. Bidding Assistance Services. e. Regulatory Plan Review Submittals and other submittals to jurisdictions as required. f. Assist MnDOT in developing the Contract for Geotechnical Report. g. Assist MnDOT in developing the Contract for Special Inspections. h. Construction Administration. i. Project Closeout and 10-month inspection. j. Identify and specify mitigation measures for each hazard tree within 50 feet of public use areas. k. Specify treatment for clearing woody underbrush to avoid regrowth. l. Identify where pruning is needed around light standards and for aesthetic purposes.

5 9. PROJECT SCHEDULE 1:45 pm a. Review of RFP/SDSB Schedule i. Questions Due Thursday, January 18, 2018, 5:00 pm CT ii. Project Proposals Due: Wednesday, January 24, 2018, by 12:00 noon CT iii. Project Shortlist: Wednesday, February 7, 2018 iv. Project Interviews: Tuesday. February 20, 2018 b. Review of Project Schedule Phase Begin Complete Predesign 2 weeks 1 March March 2018 Schematic Design - 8 weeks 15 March May 2018 Design Development 16 weeks 15 May September 2018 Construction Documents 26 1 September March 2019 weeks Bidding 6 weeks 1 March April 2019 Construction Administration May May 2020 months Ten-Month Inspection 15 March April BUILDING AND GROUNDS TOUR 1) Des Moines River SRA is located on westbound I-90 approximately 1.5 miles west of the US Hwy 71 interchange, Milepost ) Clear Lake SRA is located on eastbound I-90 approximately 4.2 miles west of Jackson, Milepost

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9 Approximate limits of drainfield work Approximate project lmits

10 Approximate limits of drainfield work Approximate project lmits

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12 1-MnDOT - Gantt Chart Layout Print Date: 16-Jan-18 Data Date: 10-Jan-18 Activity ID Activity Name Owner Original Duration Remaining Duration Physical % Complete Early Start (A=Actual) Early Finish (A=Actual) Late Start Late Finish Total Float Jan F Mar Apr M Jun Jul A S Oct N D Jan F Mar Apr M Jun Jul A S ct SD_1285 Project kickoff Meeting Prep Time Witz1Gai 5 5 0% 29-Mar Apr Apr Apr-18 7 SD_1290 Project Design Kickoff Meeting (BSS, District, SDU in attenda Witz1Gai 2 2 0% 05-Apr Apr Apr Apr-18 7 Schematic Design Phase Apr May Apr May-18 7 SDP_1000 Preparation of Schematic Alternatives - Consultant Witz1Gai % 09-Apr Apr Apr May-18 7 SDP_1050 Delivery and Presentation of Schematic Alternatives - Consult Witz1Gai 1 1 0% 30-Apr Apr May May-18 7 SDP_1100 Schematic Design Review Witz1Gai 8 8 0% 01-May May May May-18 7 SDP_1200 Schematic Design Revisions - Consultant Witz1Gai 5 5 0% 11-May May May May-18 7 SDP_1400 Review of Schematic Design (Sign-Off and NTP to DD) Witz1Gai 2 2 0% 18-May May May May-18 7 Design Development (DD) Phase May Aug Jun Oct DDP_1050 Preparation of DD Phase Deliverables and Estimate - Consult Witz1Gai % 22-May Jul Jun Jul-18 7 DDP_1075 Delivery and Presentation of Design Development Deliverable Witz1Gai 1 1 0% 19-Jul Jul Jul Jul-18 7 DDP_1100 Design Development Review Witz1Gai % 20-Jul Aug Jul Aug-18 7 DDP_1200 Design Development Revisions - Consultant Witz1Gai 9 9 0% 03-Aug Aug Aug Aug-18 7 DDP_1700 Design Development Revision Review (Sign-Off and NTP to 7 Witz1Gai 1 1 0% 16-Aug Aug Aug Aug-18 7 DDP_1900 Prepare & Submit Initial Plan Review to the Department of Lab Witz1Gai 1 1 0% 17-Aug Aug Aug Aug-18 7 DDP_2000 Initial Plan Review Meeting with Department of Labor and Indu Witz1Gai 1 1 0% 20-Aug Aug Aug Aug-18 7 DDP_1800 Project Manager Submits DD Documents to FHWA Witz1Gai 5 5 0% 17-Aug Aug Oct Oct % Construction Document (CD) Phase Aug Nov Aug Nov CDP_1000 Preparation of 75% CD Phase Deliverables - Consultant Witz1Gai % 21-Aug Oct Aug Oct CDP_1025 Preparation of 75% Construction Cost Opinion - Consultant Witz1Gai % 03-Oct Oct Oct Oct CDP_ % QA/QC - Consultant Witz1Gai 5 5 0% 10-Oct Oct Oct Oct CDP_1100 Review of 75% CD Phase Witz1Gai 5 5 0% 17-Oct Oct Oct Nov CDP_1005 Review of 75% CD Phase Witz1Gai 5 5 0% 17-Oct Oct Oct Nov CDP_ % CD Revisions - Consultant Witz1Gai 5 5 0% 24-Oct Oct Nov Nov CDP_1400 Review of 75% CD (Sign-Off and NTP to 95%) Witz1Gai 5 5 0% 31-Oct Nov Nov Nov % Construction Document (CD) Phase Nov Jan Nov Mar CDP_1000 Preparation of 95% CD Phase Deliverables - Consultant Witz1Gai % 07-Nov Dec Nov Dec CDP_1050 preparation of 95% Construction Cost Opinion - Consultant Witz1Gai 3 3 0% 05-Dec Dec Dec Dec CDP_ % CD QA/QC - Consultant Witz1Gai 5 5 0% 03-Dec Dec Dec Dec CDP_1100 Review of 95% CDP Witz1Gai % 10-Dec Dec Dec Jan CDP_ % CD Revisions - Consultant Witz1Gai % 24-Dec Jan Jan Jan CDP_1700 District Prepares Time and Traffic Specifications Witz1Gai % 09-Jan Jan Jan Feb CDP_2000 MnDOT & Consultant Review Meeting (Sign-Off and NTP to F Witz1Gai 1 1 0% 24-Jan Jan Feb Feb CDP_1075 Project Manager Encumbers Funds for DOLI Plan Review Witz1Gai % 10-Dec Dec Mar Mar Time and Traffic Dec Dec Feb Feb TTT1000 Prepare Time and Traffic 5 5 0% 10-Dec Dec Feb Feb Final Construction Document (CD) Phase Jan Apr Feb Apr-19 7 FCD_1000 Prepare Final CD Phase Drawings & Specs - Consultant Witz1Gai 5 5 0% 25-Jan Jan Feb Feb-19 7 FCD_1100 Prepare Final Construction Cost Opinion - Consultant Witz1Gai 2 2 0% 30-Jan Jan Feb Feb-19 7 FCD_1300 Final Construction Document Review Witz1Gai 5 5 0% 01-Feb Feb Feb Feb-19 7 FCD_1500 Review of Final CD and Submittal of Final CD Phase Docume Witz1Gai % 08-Feb Feb Feb Mar-19 7 FCD_1400 Prepare Div 00, Div 01 and Bid Request Form Witz1Gai 5 5 0% 08-Feb Feb Feb Mar FCD_1750 Final CD Review - MnDOT Witz1Gai 3 3 0% 25-Feb Feb Mar Mar-19 7 FCD_2200 Project Manger Submits Final Plans Pkg. Witz1Gai 5 5 0% 28-Feb Mar Mar Mar-19 7 FCD_2500 FHWA Authorization Witz1Gai 3 3 0% 01-Mar Mar Mar Mar FCD_2400 Project Manager prepares Advertisement Witz1Gai 5 5 0% 07-Mar Mar Mar Mar-19 7 FCD_1600 DOLI Plan Review Period Witz1Gai % 14-Mar Apr Mar Apr-19 9 FCD_1700 DOLI Review Comments Response and Revisions - Consulta Witz1Gai % 14-Mar Mar Apr Apr Bidding - Building Feb Apr Mar Apr-19 7 Project kickoff Meeting Prep Time Project Design Kickoff Meeting (BSS, District, SDU in attendance) Preparation of Schematic Alternatives - Consultant Delivery and Presentation of Schematic Alternatives - Consultant Schematic Design Review Schematic Design Revisions - Consultant Review of Schematic Design (Sign-Off and NTP to DD) Preparation of DD Phase Deliverables and Estimate - Consultant Delivery and Presentation of Design Development Deliverables - C Design Development Review Design Development Revisions - Consultant Design Development Revision Review (Sign-Off and NTP to 7 Prepare & Submit Initial Plan Review to the Department of Lab Initial Plan Review Meeting with Department of Labor and Indu Project Manager Submits DD Documents to FHWA Preparation of 75% CD Phase Deliverables - Consult Preparation of 75% Construction Cost Opinion - Con 75% QA/QC - Consultant Review of 75% CD Phase Review of 75% CD Phase 75% CD Revisions - Consultant Review of 75% CD (Sign-Off and NTP to 95%) Preparation of 95% CD Phase Deliverables - preparation of 95% Construction Cost Opinio 95% CD QA/QC - Consultant Review of 95% CDP 95% CD Revisions - Consultant District Prepares Time and Traffic Spe MnDOT & Consultant Review Meeting Project Manager Encumbers Funds for D Prepare Time and Traffic Prepare Final CD Phase Drawings & Prepare Final Construction Cost Opi Final Construction Document Revie Review of Final CD and Submitta Prepare Div 00, Div 01 and Bid Re Final CD Review - MnDOT Project Manger Submits Final P FHWA Authorization Project Manager prepares Adv DOLI Plan Review Period DOLI Review Comments Re Remaining Level of Effort Actual Level of Effort Project Baseline Bar Actual Work Remaining Work Page 2 of 3 TASK filter: All Activities Critical Remainin...

13 10- MONTH WARRANTY WALK THRU 1/12/ Calendar 2018 Calendar 2019 Calendar 2020 SEP OCT NOV 12/31/17 1/1/18 FEB MAR APR MAY 6/30/18 7/1/18 AUG SEP OCT NOV 12/31/18 1/1/19 FEB MAR APR MAY 6/30/18 7/1/18 AUG SEP OCT NOV 12/31/19 1/1/20 FEB MAR APR MAY 6/30/20 7/1/20 AUGSEP OCT NOV 12/31/20 1/1/21 FEB MAR APR FY 2017 FY 2017 FY 2018 FY 2018 FY 2018 FY 2019 FY 2020 SCOPING CONSULTANT SELECTION & CONTRACTS - 4 MO BUILDING AND SITE DESIGN - 12 MONTHS BIDDING 5 WKS CON- TRACT 3 WKS BUILDING CONSTRUCTION - 12 MONTHS abatement - REMOVAL REST AREA CLOSED