ENVIRONMENTAL MANAGEMENT FRAMEWORK UPDATED FOR ADDITIONAL FINANCING PROJECT

Transcription

1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized PROJECT MANAGEMENT NO. 6 RURAL TRANSPORT PROJECT NO.3 ENVIRONMENTAL MANAGEMENT FRAMEWORK UPDATED FOR ADDITIONAL FINANCING PROJECT Final Draft July

2 PROJECT MANAGEMENT NO. 6 PREFACE As part of the preparation for the Third Rural Transport Additional Financing Project, the Updated Environmental Framework (this document) has been prepared based on the Environmental Framework of the parent Project, taking into account the updates of the Vietnamese Environmental Legislations and the World Bank s advice received during their peoridical supervision missions during the implementation of the parent project. Compared to the Environmental Framework prepared for the parent project, the major updates in this documents are listed below: 1. Vietnamese requirements on the preparation and approval of environmental assessment documents specified in the Circular no. 490/1998 BKHCNMT (issued by the Ministry of Science, Technology and Environment - MOSTE) were replaced with the corresponding ones specified in Circular no. 05/2008 BTNMT (issued by the Ministry of Natural Resources MONRE to replace the Circular no. 490/1998). 2. Clearer guidance on public consultation during the preparation of Environmental documents for sub-projects 3. Environmental screening forms with better clarity 4. Introduction of mitigation measures during siting of the alignment and detail engineering design 5. Update the mitigation measures aplicable to borrow pits and quarries during construction and precommissioning. 6. Project Chance Find Procedures has been added 7. Introduction of template for site-specific EMP along alignment. GoV environmental procedures are based on Circular 05/2008 which is used to screen subprojects into either Category I or Category II projects. Cat I projects require an EIA for subprojects that are located in environmentally sensitive areas. Cat II projects are all other projects not considered as Cat I and are required to complete an EPC (Environmental Protection Commitment). Unless located in an environmentally sensitive area the majority of rural road rehabilitation activities under the RT3 AF will require an EPC to beprepared. These procedures are to be used for roads which require completing an EPC. If a road requires an EIA, PPMU will contact DONRE for procedures for undertaking an EIA. The environmental safeguards policies of the World Bank that are triggered by RTP3 AF are OP 4.1 Environmental Assessment ; Although OP 4.11 is not triggered in any identified subprojects, a Chance Find Procedures has been included in this Environmetnal Framework.. 2

3 PROJECT MANAGEMENT NO. 6 ENVIRONMENTAL MANAGEMENT FRAMEWORK RT3 ENVIRONMENTAL ASSESSMENT AND APPROVAL PROCESS For RT3 AF to be effectively implemented there is insufficient capacity within PPMU to undertake the implementation of the environmental safeguard requirements, both in terms of human resources and skills. The EA process that has been designed recognizes these risks and suggests ways of addressing these concerns. This is addressed by a series of procedures that strengthen the EA screening and approval process, the contract document and bidding, selection of the Contractor and implementation of a construction monitoring program. Specific issues that need to be resolved include the following. The environmental assessment process that is proposed for RT3 AF is shown in Figure 1 - RT3 Environmental assessment and approval process The procedure that is proposed for RT3 AF is divided into two main areas: i) Environmental screening of candidate roads selected for the Annual Work Plan ; and ii) Environmental assessment / Environmental Protection Commitments/Environmental Management Plans and approval of individual roads. The procedures that are described and based at provincial level will be used by the PPMU. PID1 PMU6 will review and check the EA procedures. 3

4 .. PROJECT MANAGEMENT UNIT NO. 6 Figure 1 - RT3 Environmental assessment and approval process ENVIRONMENTAL ASSESSMENT AND APPROVAL PROCESS EA screening process for AWP Environmental Assessment PPMU undertake screening the candidate roads/ bridges Cat I Cat II PPMU summarize s the result of screening Send to DONR E for informa tion and record Draft AWP List of construction roads/ bridges within AWP's screened roads/ bridges PPMU undertake Cat I Cat II Public consultations combine with other components in EPC preparation stage EIA by hired consultant EPC by PPMU Cat I approved by DONRE/ MONRE & Cat II issued by DPC Public Disclosure of the EPC at PDoT's office and EMP at project areas EMP & EPC in Bid Documents and Contract M& Contract's compliance M& E Send to WB PPC approval overall of the AWP Public Disclosure the draft AWP at PPC's office Annex 10.2A Annex 10.2B Environmental Part in Content of consultation Sample Form 4.1C Annex 10.3A, 10.3B Annex 10.3A, 10.3B & 10.4 Annex 10.4 & Div. 5 of TG 4

5 1. Project environment screening of candidate roads This is the first activity and is shown on the left hand side of Figure 1 - RT3 Environmental assessment and approval process. Following unofficial Public Consultation in data collection period, a list of the subprojects is prepared as the Initial AWP. Roads in the Initial AWP are screened by PPMU for location within environmentally sensitive areas. Screening is carried out by the Technical Specialist Environment (TSE) within the PPMU and follows the steps shown in Annex 10.2A. (Attached as Annex A). The majority of roads are expected to be simple road rehabilitation projects that are located in non-environmentally sensitive areas. These are Category II roads and require a Environmental Protection Commitment (EPC) for approval by DONRE/DPC. Any roads which are located in environmentally sensitive areas will answer Yes in the Annex 10.2A procedure and will become Category I projects. To proceed any further these roads will require an EIA to be completed and approval is issued either by DONRE/MONRE. Following screening, the TSE in the PPMU summaries the results in the List of Screened Roads (Annex 10.2B) and returns Annex 10.2B together with the individual Annex 10.2A forms attached to the PPMU Planner. (Copies of Annex 10.2A and 10.2B are included in Annex A). Public Disclosure: The PPMU Planner then approves the List of Screened Roads and includes the roads in the Draft AWP. Two parallel activities occur in this stage of screening: - The Draft AWP is disclosed at the PPC Office in 7 days for public comments and approval by PPC - The List of screened roads is copied to DONRE for information only Following approval by the PPC, the Draft AWP becomes the Final AWP. 2. Sub-project environmental assessment preparation and approval During environmental assessment (EA) every road and bridge included within the Final AWP is subjected to environmental assessment to comply with Circular 05/2008/TT- BTNMT, O.P The process is shown on the right hand side of Figure 1 - RT3 Environmental assessment and approval process Two categories of environmental assessment are possible: i. Roads and bridges which require an EPC; and ii. Roads and bridges that are located in environmentally sensitive areas which require an EIA 2.1 Roads which require an EPC The majority of roads will meet Cat II status. I.e. these require an EPC to be issued by DPC or CPC authorized. The following process is used. a) The TSE in the PPMU prepares EPC/EMP for each road or bridge using either Annex 10.3A Roads; or Annex 10.3B Bridges; 5

6 b) Public consultation in the time of preparing the EPC/EMP is undertaken in the same time with provision of Project Information or activities of other project components; c) When the EPC is completed, the EMP (Annex 10.4) is attached to Annex 10.3A or 10.3B to form the EPC Document; d) The EPC Document is submitted to DPC for review and approval in writing. (Annex D); e) Public Disclosure: after written approval is given by DPC, the EPC/EMP Document is placed on public display at PDOT Office and an EMP is disclosed at Commune Office before invitation for bids; f) Commune s leader certify that the said documents disclosured; and g) The EMP and EPC conditions regarding mitigation measures and monitoring are included as part of the Contract Documents; 2.2 Roads which require an EIA Roads and bridges that are located within environmentally sensitive areas require an EIA. These are to be referred to DONRE/MONRE who will advise the procedure for undertaking the EIA. EIA s are require more complex analysis and will normally be undertaken by employed consultants. EIA s have the same requirements for Public Consultation and Public Disclosure. EIA submitted to DONRE or MONRE for appraisal. 3 Guidance on Siting and Alignment Selection during Feasibility Study The mitigation measures adopted during feasibility study/preliminary road design are of preventive in nature with two basic objectives: (1) avoiding costly corrections and/or delays during project implementation, and (2) raising awareness among the stakeholders on socio-environment impacts that are potentially occurred during construction and operation of infrastructure. a. Alignment Selection Siting of the alignments should avoid the followings: - new roads or bridges that has any section that cut through or located within 500 m from the boundary of the followings: : Natural forests, watershed protection forests, specialised forest, biosphere conservation, national parks or other protected areas;where possible, road alignment will be adjusted to avoid land acquisition on the followings: - Fertile agricultural land; - Objects of spiritual important to local community such as temples.or sacred trees; - Structures with cultural or religious values such as pagodas, worshiping places, churches, graves etc.; - Existing infrastructure such as electrical/telecommunication poles, irrigation/ canals; - Existing houses; b. Preliminary Engineering Design (during FS) 6

7 At this stage; the survey consultants shall conduct a census survey and assess the potential impacts and losses on properties and lands, and establish the baseline data for compensation. The detailed survey and design shall include all possible preventive measures to avoid, where possible, or minimize the impacts on the objects listed in section a. The following issues should also be considered during detail design and adequate mitigation measures should be incorporated into detail design Potential impacts Measures Incorporated into detail design Flooding to roadside houses Designed elevation of the drainage trenches is during operation phase not higher than ground level of houses along the road Erosion during operation phase Include in engineering design environmental friendly measures for slop protection in subprojects located in mountainous areas, e.g. vegetation on slops Design drainage on slops and along the road Outlet of drains is designed with energy dispersion and erosion prevention structures Traffic safety during operation phase Interrupt access to road-side houses and buildings during operation phase Place traffic signboards at locations where traffic safety would be of risks during operation phase such as before curvy sections, near schools, markets, health clinics, commune centres or other public buildings Design smooth connection at junctions between the rehabilitated/ new road and existing access paths to households or other existing roads 4 Tendering and contract bidding The following actions are undertaken and apply for construction activities that may be carried out during rehabilitation or maintenance. Contract Specifications: The EMP and the EPC are to be attached to the contract specifications and form that part of the contract that specifies the environmental compliance conditions. The Bidder will also need to obtain a copy of the requirements of Division 5, Technical Guidelines (Annex E). Contract Bidding: At the time of bidding the Contractor acknowledges having read and understood the following: i. The EMP; ii. Division 5 of the Technical Guidelines; and iii. The EPC conditions; These conditions are carried into the Bid Document by the Bidder preparing an Environmental Conditions Statement (ECS). The ECS is attached to the Bid Document and states that all of the EMP, Division 5, Technical Guidelines and the EPC 7

8 requirements are understood and are costed in the bid price. The Contractor is to nominate a contact person who will be responsible for supervising the environmental work. The ECS is attached to the Bid Document and forms part of the Contractor s bid. Contract Appraisal: The ECS is sited at the time of evaluating the bid. If the bid does not contain an ECS the bid will not be considered by the Contract Review Committee. Award of Contract: At the time of awarding the contract, the Contractor signs the Acknowledgement of Environmental Compliance (AEC) which forms a condition of the contract. The Contractor acknowledges in the AEC that the environmental conditions contained in (i) the EMP, (ii) Division 5 of the Technical Guidelines and (iii) the REPC, will be complied with during the execution of the Contract. A sample of the ECS and the AEC is attached as Annex G and H. 5. Environmental Compliance Monitoring during Construction For construction activities required for rehabilitation and maintenance the Contractor will be responsible for the daily organization and supervision of the work which includes monitoring the work for compliance with the requirements of the EMP, Division 5 of the Technical Guidelines and the EPC. The Supervision Engineer (SE) will be responsible for overseeing the Contractor s work and checking the work for compliance with the EMP, Division 5 of the Technical Guidelines and the REPC. An Environmental Monitoring Form is provided in Annex I for the SE to systematically monitor environmental impacts during construction and postconstruction stages. For any shortcomings in the environmental program work the SE will issue a Construction Site Memorandum (CSM). (Annex I). The Contractor or his appointed representative will sign that he has received the CSM and is aware of its contents. This work is to be carried out immediately to rectify the defect. A copy of the CSM is forwarded to the PPMU. District Environmental Division and/or DONRE will monitor the construction activities as required in order to monitor the EPC conditions. DONRE is responsible for issuing licenses for borrow pits, quarries and disposal sites and will monitor activities within these areas. 6 Model SWAp SWAp approach will be applied when a common set of procedures have been developed which are applicable to all stakeholders, donors and the Government and no separate project structure is required to implement project. For Category I projects: The EIAs are undertaken by the consultants under the authority of PdoT and are submitted to DONRE/MONRE for appraisal; and For Category II projects: Environmental Protection Commitment for proposed road or bridge is submitted by PdoT/PPMU to DPC/CPC for a written approval of the EPC; Activities required in the EA system follow Government process as in Model 1 and Model 2 with inclusion of the following environmental safeguards requirements of the World Bank: Public consultation ; 8

9 Public Information disclosure; and Environmental Management Plan (EMP); Checklist forms used are same as in Model 1 and Model 2. (see Annex A to Annex D). 9

10 ANNEXES TO THE ENVIRONMENTAL FRAMEWORK ANNEX OF THIS OPERATIONS AND IMPLEMENTATION MANUAL 10

11 Annex A Appendix 10.2 A and 10.2 B - Screening of roads and bridges INITIAL ENVIRONMENTAL SCREENING PROCEDURE Introduction This procedure is to be used for undertaking the initial environmental screening of individual roads that have been identified for inclusion in the provincial AWP. The procedure satisfies the World Bank Operational Policy O.P (Environmental Assessment), and GoV Circular 05/2008/TT-BTNMT which is used to provide an initial screening and separation of roads into either Cat I or Cat II projects. It is expected that the majority of rural roads will meet Cat II requirements, i.e. projects that are required to complete an EPC (Environmental Protection Commitment). Any roads which answer Yes in the procedure will become Category I projects and to proceed any further these roads will require an EIA to be completed. DONRE/MONRE will advise about requirements for undertaking an EIA. Two forms are used iv. Annex 10.2A, Initial Environmental Screening, which is used for screening each road and. v. Annex 10.2B, the List of Screened Roads, which summarises and collates the results of the roads screened in Annex 10.2A. Required for Each road that has been selected for inclusion in the AWP is to be screened using Annex 10.2A. At this stage each road has been provided with an identification code. Process and Responsibilities The screening is carried out after an initial list of roads has been provided by the community road identification process. This is the Initial List of AWP roads. i. The PPMU Environmental Specialist (ES) undertakes the screening of roads included in the Initial List of AWP roads using Annex 10.2A; ii. Following screening, the ES summarises the results in Annex 10.2B List of Screened Roads and returns Annex 10.2B together with the individual Annex10.2A forms attached to the PPMU Planner; iii. The PPMU Planner approves the List of Screened Roads and includes the roads in the Draft AWP; Draft Annual Work Plan (AWP): iv. A copy of the Draft AWP is sent to PMU6; v. Draft AWP is placed on public disclosure at PPC Office for 7 days before approval by the PPC; vi. A copy of The List of Screened Roads is sent to DONRE for information; 11

12 A APPENDIX 10.2 A INITIAL ENVIRONMENTAL SCREENING PROCEDURE Road or Bridge Code: Annual Work Plan:.(year) Identify whether this is: (i) (ii) Road project (District or commune road); Bridge construction project (Cross out one of these) Class or type of road:. or bridge: Name of Province:..Name of District: Road: Name of Commune where road: Starts... Finishes Bridge: Name of Commune where bridge is located:.. Road Bridge Length of road to be rehabilitated km Length of bridge m Road rehabilitated to class Name of stream: ENVIRONMENTAL SCREENING Is the road or bridge located within any of the following areas? Answer Yes or No Is the proposed Road or bridge located in and/or cross through any of the followings 1 Any protected area (such as national park, watershed protection forest, natural reserve, areas of valuable landscape, etc.)? 2 Objects/structures having cultural/ historical/ religious values such as pagoda, temple, church, cemetery, holy tree, worshipping places, monuments, war memorial/historical site, etc.)? 3 Critical natural habitat (Biosphere reserves, bird sanctuary, mangrove forest etc.) 4 Cross provincial boundary? 5 Forest area? 6 Seasonal wetland? No Yes Name of feature If No is answered to all questions the road or bridge will require an EPC to be issued after the AWP has been approved by the PPC. Annex 10.3A Roads or Annex 10.3B Bridges is used to complete the Environmental Assessment (EA) of the road or bridge for the EPC. If Yes has been indicated an EIA will be required. At this stage an alternative to the location for the road or bridge should be considered so as to avoid these areas. If a 12

13 decision to proceed with the road or bridge is made, the DoNRE will provide instructions on how to undertake the EIA. Screened by: Name:.. Position in PPMU:. Date:.. 13

14 APPENDIX 10.2 B LIST OF SCREENED ROADS Province: Annual Work Plan:. (year) 1. ROADS No Road Code Length (km) Road to be rehabilitate d to Class Name of District Name of Commune Start Finish Result of Screening Cat I (EIA) Cat II (EPC) Remarks 2. BRIDGES No Bridge Code Length (m) Name of Stream Name of District Name of Commune Result of Screening Cat I Cat II (EIA) (EPC) Remarks In the Remarks column provide supporting details. For example explain why a road or bridge that is located an environmentally sensitive area and classified as Cat I is required in this location. Screened by: Name:.. Province:..Date:. Approval by: Name: Position in PPMU:. Date:.. 14

15 ANNEX B APPENDIX 10.3A AND 10.3B EA PROCESS FOR ROADS AND BRIDGES ENVIRONMENTAL ASSESSMENT: (ANNEX Operations Manual) 10.3 A: RURAL ROAD REHABILITATION 10.3 B: BRIDGE CONSTRUCTION Introduction Two Environmental Assessment (EA) Annexes have been prepared for the following: i. Annex 10.3 A: Rural road rehabilitation ; and ii. Annex 10.3 B: Assessment of bridge construction. The EA consists of a series of questions that provide information to evaluate environmental issues with regard to the design and location of the road or bridge. Issues that will arise from construction are addressed separately by Annex 10.4 the Environmental Management Plan (EMP). Annex 10.3A/B also evaluates the environmental risks for each road or bridge and includes questions on public consultation and certifies that public disclosure has been undertaken. Required for All roads and bridges that are included in the Final AWP and have been screened as Cat II sub-projects by the screening process established in Annex 10.2A. Process and Responsibilities i. Appendix 10.3A or Appendix 10.3B together with Appendix 10.4 (The Environmental Management Plan) is prepared by PPMU. These are combined and make up the EA Document. The EA Document is submitted to DPC/CPC in-charge; ii. Public consultation will be included in the TOR for EA/EMP preparation. Information from public consultation including date, location, number and compositions of participants, key issues informed to community and participant s feedback will be recorded and included as part of the EA document; See Annex N for template for records of Public Consultation. iii. DPC/CPC in-charge review the EA Document and if approves then written approval will be issued ; iv. EA approved by DPC/CPC in-charge will be disclosed at project area before invitation for bids is issued; v. The PPMU arranges for the conditions of the EMP and the EPC to be attached to the Contract Document for bidding so that the contractor is aware of these conditions; vi. Contracts are awarded based on these conditions and construction commences; and Construction monitoring is carried out as required. 15

16 ANNEX B Road Code APPENDIX 10.3A ROADS ENVIRONMENTAL PROTECTION COMMITMENT (in accordance with the form introduced in Circular no 05/2008, with additional details on public consultations) Sub-project: Rehabilitation works under Rural Transport III Project financed by the World Bank Annual Work Plan: The Employer : Department of Transport (Project Management Unit) province Name of Leader: Address : Telephone : Facsimile: I - ROAD LOCATION DETAILS: 1. Road Location Details i. Province: ii. District: iii. Type of road (District or Commune road): iv. Road starts at Commune: (name) v. Road finishes at Commune: Describe the location details of start point, end point and sections along the road (type of land use [agricultural land, transport land, land tenure ], works [houses, schools, government offices, health stations ] and infrastructures built around the location those are able to influence on traffic/safety during construction and operation. Mapping project area, image of road and works status, landscape along rehabilitated road, material pits, dump 2. Need for Road i. Briefly justify why the road is required: ii. Provide population details for each of the communes that the road will service Name of Commune Population iii. iv. The year that population data refers to is: State how many days in the year (on average) that the road is impassable due to; (a) muddy no. of months :(b) flooding.. no. of days; (c) other problems (identify what these are) no. of days. 3. New Road Alignment: 16

17 i. Do any sections of the road require a new alignment? Yes or No If Yes specify location (km + m): (i) From (ii) To: ii. Does the new alignment pass through any of the environmentally critical areas listed in Annex 10.2A i.e. protected areas, etc? Yes or No. If Yes explain. If No detail the type of land use that the new alignment will pass through. II BASIC ROAD PARAMETERS: 1. Road Design Details: Item Unit 1 Class of road Class 2 Total road length Km 3 Total road length 1 : < 3% Km 4 Total road length: 3-10 % Km 5 Total road length > 10 % Km 6 Design width ( = pavement M width + side drains) 7 Length of existing road that Km meets design width. 8 Length of existing road that does not meet design width (urban areas) km av. width (m) 9 Length of existing road that does not meet design width (all other areas) km av. width (m) 10 Design pavement width M 11 Existing pavement material (a) type (b) km 12 Proposed pavement material (i) 13 Proposed pavement material (ii) 14 Volume of material to be excavated and disposed of away from road site. 15 Volume of fill required for roadbed. 16 Volume of crushed rock required for pavement. (a) type (b) km (a) type (b) km m 3 m 3 m 3 17 Volume of bitumen required kg for pavement 18 Type of bitumen to be used. i. Emulsion or Specification or Quantity Details or Remarks i. Specify location where the material is to be disposed. ii. Address in EMP. i. Specify location of borrow pit: ii. New or existing borrow pit? iii. Address in EMP. i. Specify location of quarry: ii. New or existing quarry? iii. Address in site-specific EMP. i. If emulsion type, specify method to clean and dispose of 1 Length of road. The total road length is to be separated into these three categories. Any sections less than 30 m may be disregarded and included in the previous category. 17

18 Item Unit ii. Non emulsion Specification or Quantity Details or Remarks drums. ii. Address in site-specific EMP. 2. Services When the road is widened will any of the following services require relocation? This includes substantial and not easily moved services such as concrete power poles that may be inside the existing road alignment. (Installations which can be easily moved e.g. bamboo supported power lines are not included). Service Yes No Detail by section (km + m) 6.1 Electricity 6.2 Water pipelines 6.3 Telephone 6.4 Irrigation channels 6.5 Drainage channels 6.6 Other 3. Construction All materials for road base will be sourced from approved borrow pits that are closest to the road and transported to the Site by the Contractor. Main construction equipment includes: o Trucks o Watering tank truck o Bitumen spraying machine o Roller o Compaction machines o [Other equipment if any].. Total costs [insert total costs of the road] 4. Public Consultation Instructions: PPMU Environmental Officer(s) or consultant who prepare EA/EPC/EMP will conduct public consultation meetings with the affected communities during the preparation of these documents. At the public consultation meeting, affected community should be informed of the followings at requrested to give comments/feedback: - Project Scope of Works - Potential socio-environmental impacts - Mitiation measures proposed - Monitoring and supervision arrangements For each meeting, a minus summarising the information provided to the public and detail comments/suggestions received as well as feedback from PPMU.. More details to be recorded in the minutes are inclded in Annex N Summary of Public Consultations. 18

19 Provide details of meetings that have been held with the local community including the following; i. Date: ii. number of persons attending: iii. name of commune where they live in: iv. location of the meeting: v. main contents informed to affected commuity: vi. detail on comments/suggestions made by the participants : vii. Feedback from PPMU III SOURCES OF POLLUTION: 1. People relocation: If the road requires (insert km) widening. The widening is on both side of the road involving land acquisition and people relocation. Quality of environment and the people s quality of life will improve considerably when the road construction is completed. The improved road surface will provide better access to trade and cultural services for the local community. 2. Occurrence of pollution during construction: Roads under the RTP3 are expected to be small road rehabilitation projects having minor impacts on environment and impact occur mainly during construction and be easily understood and contained, which include: Dust and exhaust: Sources of occurrence: o Dust generated from burning waste materials o Dust generated from materials transport activities, excavation activity o Dust generated from worker s camps due to unsuitable conditions of accommodation. o Dust generated from construction equipment operating on the Site o Dust generated from heating bitumen. o [Other sources if any]. Pollution level and impacts: o Dust and exhaust generation is expected to be minor and temporary as the magnitude of the projects are small. However, exhaust generated may have adverse impacts on an area within a radius of m with wind. o Dust generated from traffic will be reduced as the rehabilitation will complete. o [Others] Waste water: Sources of waste wate : Waste water occurs from the following sources: o Waste water occurs during operation of asphalt plants on the Site which provide cement concrete for construction of stone embankment and culverts. o Lubricant contained water occurs during cleaning of construction equipment and tools. 19

20 o Waste water from daily life of workers. o Waste water occurs as a result of rain water brushing materials on the Site. o Waste water from cooling water for machine engines and turbines. o [Other sources if any] Pollution level and impacts: o A daily average volume of m 3 (insert m 3 ) waste water is produced as a result of construction activities o Cooling water which can be reused. o [Others] Solid waste: Main sources of occurrence o Excavated materials which cannot be reused. o Waste materials (rubbles, waste bitumen) o Garbage from daily life of workers. o [Other sources if any] Pollution level and impacts: o (insert kg) is produced as a result of construction activities o [Others] Noise: Main source of occurrence o Noise coming from operation of construction equipment and machine. o Noise and vibration coming from operation of old and unrepaired equipment and machine (unscrewed bolts, lack of lubricant for machine) o [Other sources if any] Pollution level and impacts o Pollution occurrence and impacts can be controlled and mitigated. o [Others if any] Forecasting hazards during construction activities: o Accidents (fire, explosion) and traffic accident to users. o Chemical spillage and leakage due to a lack of compliance with precaution procedures. o Runoff erosion and sedimentation o [Other if any]. IV- POLLUTION MITIGATION MEASURES: Noise and exhaust: o Water tank shall be used by the Contractor to spray water to control dust in roads under construction to the extent that sub-base materials is not wash off. o Under dusty work place conditions workers shall be provided with face masks, gloves. o The Contractor shall turn off construction equipment when no construction activity is required. o The Contractor shall provide check and repair for equipment if necessary to ensure compliance with environmental standards and work safety. o The Contractor shall ensure that all equipment and materials loaded on trucks shall be covered during transportation. o [Other measure if any] Waste water: 20

21 o The Contractor shall ensure that waste water from cleaning of equipment is not stored or disposed of in water courses. o The Contractor shall ensure that rain runoff water does not flow directly into surface water sources using sedimentation storage or mudguard system. o The Contractor shall ensure that waste water is collected and treated suitably before being disposed of in water courses. o The Contractor shall ensure that waste solid is not disposed of in water courses. o [Other measures if any].. Solid waste: o The Contractor shall ensure that all waste earth and rock materials or waste materials associated with transporting activities are not disposed of in public or private land without prior consent of the owner. o Daily life rubbish and waste materials associated with construction activities shall be daily collected and disposed of in suitable place that has been approved by the local government. o [Other measures]. Noise: o The Contractor shall ensure that equipment used in construction have effective silencing features. o The Contractor shall ensure that all construction equipment is equipped with effective silencers. o The Contractor is not to carry out excessive noise produced activities at night time and shall inform the local people in advance of their work at night if required. o [Other measure].. Emergency environmental situation o Procedures for dealing with emergency environmental situation such as chemical spillage shall be seriously studied and all staff shall be trained in appropriate action. o In case of environmental emergency, the Contractor shall immediately notify the Consultant who will instruct the Contractor on the next course of action. The Contractor shall immediately respond to the instruction from the Consultant to rectify the situation. o [Others].. The Contractor shall also follow other activities included in the Environmental Management Plan to comply with environmental protection and the Environmental Management Plan forms part of the Bidding Documents. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Labor 21

22 45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood 49 EN Road Safety V- ENVIRONMENTAL MANAGEMENT RECORDS The Employer, Consultant and the Contractor are responsible severally for the monitoring activities of environmental management during construction phase. The Consultant shall assign Site engineer and keep environmental management records, which include the following: o Monitoring date and time o Monitoring items (depending on environmental situation) o Method of observation: Vietnamese Standards on Air Quality promulgated by Ministry of Sciences, Technology and Environment in o Current environmental conditions, particularly in construction phase. o Recommendations of the environmental supervision and management group on solutions for solving environmental issues. o o o Comments collected from local people if any The Engineer shall be responsible for daily supervision of the Contractor and ensuring his compliance with the EMP and EPC as condition of the Contract. If the requested activities are not completed, Engineer will organize to complete those activities and total cost will deduce from final payment of contractor. [Others]. VI- COMMITMENT OF ENVIRONMENTAL COMPLIANCE - Vietnamese environmental regulations applicable: The Environmental Protection Law of Vietnam ratified by the National Assembly on 29 November 2005; the Government Decrees No. 80/2006/ND-CP dated 9 August 2006 and No. 21/2008/ND-CP dated 28 February 2008 providing the detailed regulation and guidance for the implementation the Environmental Protection Law; the Circular No. 05/2008/TT-BTNMT dated 8 December 2008 on guidelines for SEA, EIA and REPC; and Vietnamese Environmental Regulations decided by the Ministry of Natural Resource and Environment in EMP contractual requirement of the World Bank. - The Site Engineer of the Contractor, PPMU Site Engineer is responsible for permanent supervision for the environmental compliance. Upon completion of construction we undertake that all waste materials and unused materials will be removed from the Site and be disposed of on suitable place. - I acknowledge to be held responsible before the Law of the Socialist Republic of Viet Nam in case of non-compliance with the above-mentioned conditions. Place, Date.. THE EMPLOYER S REPRESENTATIVE (Signature and seal) 22

23 ANNEX B APPENDIX 10.3 B Bridge Code ENVIRONMENTAL ASSESSMENT: BRIDGES ENVIRONMENTAL PROTECTION COMMITMENT Project : Road Rehabilitation project.. Province under the Rural Transport III Project financed by the World Bank Annual Work Plan: The Employer : Provincial Department of Transport Province (Provincial Project Management Unit) Province Name of Leader: Address Telephone : Facsimile: I- BRIDGE LOCATION DETAILS: 1. Location Details i. Name of Province:.. ii. Name of District: iii. Name of Commune: iv. Name of water course: v. Bridge is located at: 2. Need for Bridge i. Briefly state why the bridge is required: ii. Provide population details for each of the communes that the bridge will service Name of Commune Population iii. iv. The year that population data refers to is: State how many days in the year that the road crossing where the bridge is to be located is impassable due to: (a) flooding.. no. of days; (b) Other problems (identify what these are) no. of days. v. Is the water course used by boats? Yes or No. If yes explain the various uses that the water course provides for boats: II - Design and Construction: 23

24 1. Bridge Design Details: Item Unit 1 Name of water course name 2 Catchment Area km 2 3 Width of channel at bridge site m 4 Length of bridge m 5 No of spans no 6 Length of span m 7 Width of bridge m 8 Bridge loading capacity tonnes 9 Is bridge required to provide clearance for boats? Yes or No 10 If Yes provide normal operating m clearance required for boats 11 Bridge substructure is: i. concrete ii. wood 12 Bridge super structure is: i. concrete ii. wood 13 Type of abutment protection is: (i) Concrete, (ii) Grouted rock (iii) wire basket type (iv) other or (v) none 2. Bridge Approach Road: Name, Specification or Quantity Details or Remarks i. Do any sections of the bridge approach road require a new alignment? Yes or No If Yes specify location (km+m): (i) From (ii) To: ii. Does the new alignment pass through any of the environmentally critical areas listed in Annex 10.2A i.e. protected areas, etc? Yes or No. If Yes explain. If No describes the type of land use that the new alignment will pass through. E.g. irrigated rice paddy, dry land rice area etc. 3. Construction: All materials for bridge will be sourced from approved borrow pits that are closest to the road and transported to the Site by the Contractor. Main construction equipment includes: o Trucks o Watering tank truck o Bitumen spraying machine o Roller o Compaction machines o [Other equipment if any].. 24

25 Total costs [insert total costs of the road] 4. Public Consultation Provide and attach a separate statement of details of meetings that have been held with the local community that includes the following; (Specify and attach detailed minutes of meetings, PPMU staffs will finalize detail of meeting held in communes where the bridges pass, see attached forms) i. Date: ii. number of persons attending: iii. name of commune that they live in: iv. purpose of meeting: v. points discussed: vi. main concerns expressed by the local community and: vii. how were these concerns resolved: Repeat for each meeting that has been held for project information. III - SOURCES OF POLLUTION: 1. People relocation: If the bridge approach road requires (insert km) widening. The widening is on both side of the approach road involving land acquisition and people relocation. Quality of environment and the people s quality of life will improve considerably when the road construction will complete. The improved road surface will provide better access to trade and cultural services for the local community. 2. Occurrence of pollution during construction: Roads/Bridge under the RTP3 are expected to be small road rehabilitation projects having minor impacts on environment and impact occur mainly during construction and be easily understood and contained, which include: Dust and exhaust: Sources of occurrence: o Dust generated from burning waste materials o Dust generated from materials transport activities, excavation activity o Dust generated from worker s camps due to unsuitable conditions of accommodation. o Dust generated from construction equipment operating on the Site o Dust generated from heating bitumen. o [Other source if any]. Pollution level and impacts: o Dust and exhaust generation is expected to be minor and temporary as the magnitude of the projects are small. However, exhaust generated may have adverse impacts on an area within a radius of m with wind. o Dust generated from traffic will be reduced as the rehabilitation will complete. o [Others] 25

26 Waste water: Sources of waste water: Waste water occurs from the following sources: o Waste water occurs during operation of asphalt plants on the Site which provide cement concrete for construction of stone embankment and culverts. o Lubricant contained water occurs during cleaning of construction equipment and tools. o Waste water from daily life of workers. o Waste water occurs as a result of rain water brushing materials on the Site. o Waste water from cooling water for machine engines and turbines. o [Other source if any] Pollution level and impacts: o A daily average volume of m3 (insert m3) waste water is produced as a result of construction activities o Cooling water which can be reused. o [Others] Solid waste: Main sources of occurrence o Excavated materials which cannot be reused. o Waste materials (rubbles, waste bitumen) o Garbage from daily life of workers. o [Other sources if any] Pollution level and impacts: o (insert kg) is produced as a result of construction activities o [Others] Noise: Main source of occurrence o Noise coming from operation of construction equipment and machine. o Noise and vibration coming from operation of old and unrepaired equipment and machine (unscrewed bolts, lack of lubricant for machine) o [Other sources if any] Pollution level and impacts o Pollution occurrence and impacts can be controlled and mitigated. o [Others if any] Forecasting hazards during construction activities: o Accidents (fire, explosion) and traffic accident to users. o Chemical spillage and leakage due to a lack of compliance with precaution procedures. o Runoff erosion and sedimentation o [Other if any]. IV- MITIGATION MEASURES: Noise and exhaust: 26

27 o o o o o o Water tank shall be used by the Contractor to spray water to control dust in roads under construction to the extent that sub-base materials is not wash off. Under dusty work place conditions workers shall be provided with face masks, gloves. The Contractor shall turn off construction equipment when no construction activity is required. The Contractor shall provide check and repair for equipment if necessary to ensure compliance with environmental standards and work safety. The Contractor shall ensure that all equipment and materials loaded on trucks shall be covered during transportation. [Other measure if any] Waste water: o The Contractor shall ensure that waste water from cleaning of equipment is not stored or disposed of in water courses. o The Contractor shall ensure that rain runoff water does not flow directly into surface water sources using sedimentation storage or mudguard system. o The Contractor shall ensure that waste water is collected and treated suitably before being disposed of in water courses. o The Contractor shall ensure that waste solid is not disposed of in water courses. o [Other measures if any].. Solid waste: o The Contractor shall ensure that all waste earth and rock materials or waste materials associated with transporting activities are not disposed of in public or private land without prior consent of the owner. o Daily life rubbish and waste materials associated with construction activities shall be daily collected and disposed of in suitable place that has been approved by the local government. o [Other measure]. Noise: o The Contractor shall ensure that equipment used in construction have effective silencing features. o The Contractor shall ensure that all construction equipment are equipped with effective silencers. o The Contractor is not to carry out excessive noise produced activities at night time and shall inform the local people in advance of their work at night if required. o [Other measure].. Emergency environmental situation o Procedures for dealing with emergency environmental situation such as chemical spillage shall be seriously studied and all staff shall be trained in appropriate action. o In case of environmental emergency, the Contractor shall immediately notify the Consultant who will instruct the Contractor on the next course of action. The Contractor shall immediately respond to the instruction from the Consultant to rectify the situation. o [Others].. 27

28 The Contractor shall also follow other activities included in the Environmental Management Plan to comply with environmental protection and the Environmental Management Plan forms part of the Bidding Documents. 35 EN Site Revegetation 36 EN Off-site Disposal of Excavated Material 37 EN Site Clean up and Disposal of Waste 38 EN Use and Closure of Borrow Pits 39 EN Use and Closure of Quarries 40 EN Removal and Re-instatement of Services 41 EN Dust Control 42 EN Noise and Vibration Control 43 EN Handling of Fuel and Lubricants 44 EN Employment of Unskilled Labour 45 EN Worker Health and Safety Issues 46 EN AIDS/HIV Awareness 47 EN Discovery of Cultural Artifacts 48 EN Use of Fuel Wood 49 EN Road Safety V- ENVIRONMENTAL MANAGEMENT RECORDS The Employer, Consultant and the Contractor are responsible severally for the monitoring activities of environmental management during construction phase. The Consultant shall assign Site engineer and keep environmental management records, which include the following: o Monitoring date and time o Monitoring items (depending on environmental situation) o Method of monitoring: Vietnamese Standards on Air Quality promulgated by Ministry of Sciences, Technology and Environment in o Current environmental conditions, particularly in construction phase. o Recommendations of the environmental supervision and management group on solutions for solving environmental issues. o Comments collected from local people if any o The Engineer shall be responsible for daily supervision of the Contractor and ensuring his compliance with the EMP and EPC as condition of the Contract. If the requested activities are not completed, Engineer will organize to complete those activities and total cost will deduce from final payment of contractor. o [Others]. VI- COMMITMENT OF ENVIRONMENTAL COMPLIANCE - Vietnamese environmental regulations applicable: The Environmental Protection Law of Vietnam ratified by the National Assembly on 29 November 2005; the Government Decrees No. 80/2006/ND-CP dated 9 August 2006 and No. 21/2008/ND-CP dated 28 February 2008 providing the detailed regulation and guidance for the implementation the Environmental Protection Law; the Circular No. 05/2008/TT-BTNMT dated 8 December 2008 on guidelines for SEA, EIA and 28

29 REPC; and Vietnamese Environmental Regulations decided by the Ministry of Natural Resource and Environment in 2008; - EMP contractual requirement of the World Bank; - The Site Engineer of the Contractor, PPMU Site Engineer is responsible for permanent supervision for the environmental compliance. Upon completion of construction we undertake that all waste materials and unused materials will be removed from the Site and be disposed of on suitable place; and - I acknowledge to be held responsible before the Law of the Socialist Republic of Viet Nam in case of non-compliance with the above-mentioned conditions. Date.. THE EMPLOYER S REPRESENTATIVE (Signature and seal) 29

30 ANNEX C SAMPLE OF APPLICATION FOR ENVIRONMENTAL PROTECTION COMMITMENT (1) No.. Subject: Application for registration for environment protection commitment Project (2).. SOCIALIST REPUBLIC OF VIETNAM Independence-Freedom-Happiness (insert name of province), date month year To: (3) We are (1).., The Employer of the project...(2)... Project area: Address:.. Telephone: (1) ; Facsimile: (2) ; We hereby submit the following documents: - Feasibility Study (or Investment Study) - Five (05) Application for Environmental Protection Commitment We hereby certify that data and information contained in these documents are correct and undertake that the project shall not use or cause to use hazardous chemicals in the list of prohibited items and species specified in the Vietnam Red List of threatened species and any international conventions whereby Vietnam has been signatory. We acknowledge to take responsibility before the Law of the Socialist Republic of Viet Nam for any non-compliance with the environmental management conditions as defined in these documents. We hereby submit this application to express our undertaking to meet environmental standards and seek your approval and issuance of the Environmental Protection Commitment. Distribution: - As above - - Files Representative of Employer Leader of PDoT (signature and seal) Note: (1) Name of the Employer of the project: Department of Transport (The Provincial Project Management Unit _) (2) Name of project: Road Rehabilitation Year. under the Rural Transport III Project financed by World Bank (3) Authority: District People Committee.. (4) Representative of Employer: Director of Department of Transport 30

31 SAMPLE COVER AND SUB-COVER OF APPLICATION OF ENVIRONMENT PROTECTION COMMITMENT Sample cover AAA...(Name of project administration organization)... AAA BBB... (Name of Employer)... BBB ENVIRONMENT PROTECTION COMMITMENT PROJECT (Name of province), date././