West & North Yorkshire Chamber of Commerce. Serviced offices project, Bradford. Information for contractor Expressions of Interest

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1 West & North Yorkshire Chamber of Commerce Serviced offices project, Bradford Information for contractor Expressions of Interest Background West & North Yorkshire Chamber of Commerce (the Chamber) plans to renovate the top two floors of Devere House, its Bradford headquarters, to create quality office space and invites Expressions of Interest from suitable contractors to refurbish and fit out the space to the required standard. The floors are currently derelict and are in need of complete refurbishment. The GIA per floor is circa 259 m². Devere House is Grade ll* Listed and was built in 1871 for Thornton, Homan & Company Commission Agents, who traded with China and America, due to this Devere House was also known as the Old American and Chinese export warehouse. In the early seventies Devere House was converted into offices. Bradford Chamber moved here in 2002 after the building had been refurbished (excluding the 4th and 5th floors). Context and aims of project The aim of the project is to deliver high quality serviced offices for SMEs, the capital cost to be partly funded by ERDF. The serviced offices will be created by refurbishing the space on the 4 th and 5 th floors and dividing up into small offices to let on inclusive terms. All tenants will have access to business advice and support from the Chamber. There is a lack of appropriate, flexible space for SMEs in Bradford due to the failure of the market to supply the right quality space. Where previous ERDF intervention has enabled quality, flexible space to be provided, such as Bradford Chamber Business Park and City Hub, then there has been good take up by SMEs, thereby helping SMEs to grow and ensuring the ongoing sustainability of the projects funded. The project will deliver 371m² of net lettable serviced office space and at the same time bring two derelict floors back in to beneficial use. Feasibility work and project budget Feasibility work to RIBA detailed design stages has already been undertaken including drawings, outline specifications, BREEAM pre-assessment and costings. This has been utilised for a full ERDF application for 50% funding which has been successful. The refurbishment and fit-out budget is just over half a million pounds, excluding fees, surveys and VAT. A Design Team has been appointed. Planning Permission and Listed Building Consent The project has planning permission and Listed Building consent. Serviced offices planning permission: 18/02283/FUL Serviced offices Listed Building consent: 18/02284/LBC

2 Outline design High quality, light and airy space to provide a modern and flexible serviced office environment. Six offices on each floor with a mix of sizes to suit 2 to 10 people, toilet provision, some meeting and break out space. More natural light on the 5 th floor by means of roof lights in accordance with the Listed Building consent and acceptable to the Conservation Officer. Retention of the character of the exposed roof trusses on the 5 th floor. The works to include an upgrade to the ground floor reception, refurbished lift car and stairs and new ground floor entrance door. BREEAM Very Good required. Indicative office floor layout Draft outline specification (some aspects may change during detailed design work) Entrance The existing entrance is dated and accessed via stone steps. The top step is level with the doors and therefore visitors have to open the doors and step up or step down all in one movement which could cause a trip or fall hazard. A simple solution is to bring the stone step forward to create a small landing in front of the doors. This would be dependent on Listed Building approval. The existing brown aluminium framed glazed double doorway is to be replaced with a frameless single glass door and side panels to create a more welcoming entrance. Vinyl applied signage to be added to the glazed over panel. Reception The existing reception is on three separate levels accessed by a large wide curved staircase that spans the full width of the space. The waiting area is located in the corridor around the corner.

3 It is proposed to reduce the staircase to a straight flight of stairs and extend the floor of the reception out to create a seating area in front of the reception counter with a glass balustrade to the perimeter and new staircase. A new reception counter is proposed along with new feature pendant lighting to replace the existing. The space under the existing original staircase is currently used for storage this is proposed to be enclosed and double doors installed. The curved opening in the wall to the rear of reception is to have a fire door installed to protect the rear staircase area. Full redecoration and new carpet throughout. 4 th Floor The existing 4 th floor is currently a disused office space that has deteriorated over the years. A central toilet core and lobby are accessed from the staircase and lift. The existing toilets are in disrepair and need a full strip out and refurbishment. The lobby itself is not fire resisting and needs upgrading. An existing dry riser is present adjacent to the lift doors. This is redundant and would need fire sealing at all floors or removing and floors made good. Within the office space is a timber raised access floor which creates a stepped approach from the lobby so is not compliant from an access point of view. Either a ramp should be provided or the raised floor removed. There is no suspended ceiling in the main office at present and rendered finish on the walls. Centrally within the room are three columns all of which have been clad with brickwork sat on the raised access floor. The brickwork is loose / cracking and needs removing. Existing windows are brown aluminium double glazed and in good condition. There is a fire escape that leads to an external staircase. It is proposed to fully strip out all the lobby and toilets and provide new facilities including a disabled toilet and tea point within the office space. The office space is to have the raised access floor removed and be fully refurbished and divided up into five small lettable offices all accessed off a central corridor sharing the tea point. Glazed fronts to offices to give borrowed light to the corridor and a new suspended ceiling with LED lighting. Existing power appears to be adequate for the works. Power and data points to be provided via dado trunking to the perimeter and new partitions. Fire alarm to be extended to suit new layout. Central heating boiler and new wet heating system to be installed. Natural ventilation assumed using openable windows. New ventilation / extract to toilets to be installed. Full decoration and new flooring. 5 th Floor This floor is within the roof space and only has three windows. As with the 4th floor it has a central toilet core and lobby are accessed from the staircase and lift. The existing toilets are in a state of disrepair and need a full strip out and refurbishment. The lobby itself is not fire resisting and needs upgrading.

4 An existing dry riser is adjacent to the lift doors. This is redundant and would need fire sealing at all floors or removing and floors made good. The existing roof trusses are exposed and insulation needs replacing. Access to the lift motor room is via a ladder from the lobby into the lobby ceiling. This access needs improving. There is a fire escape that leads to an external staircase. It is proposed to fully strip out all the lobby and toilets and provide new facilities including a disabled toilet, shower and tea point within the office space. Walls to be dry-lined and skimmed. One large timber window is to be replaced. Improved access to the lift motor room. The office area is to be divided into individual lettable office units but the existing pitched roof exposed creating a feature of the trusses with new roof lights between the trusses with auto sensors for ventilation and rain and new insulation installed with plaster finish between rafters. A new teapoint area is to be created with two meeting rooms or offices to the side. Existing Solar PV panel is to be raised above the ceiling of toilets and accessed via the suspended ceiling for maintenance. A new central heating boiler and new wet heating system to be installed. New ventilation / extract to toilets to be installed. Existing power appears to be adequate for the works. Power and data points to be provided via dado trunking to the perimeter and new partitions. Full decoration and new flooring. Staircase The existing staircase balustrade no longer complies with recent regulations and therefore requires additional timber horizontal balustrading between the existing to avoid objects falling through the stairwell. The existing full height window also requires additional timber horizontal balustrading across the window opening to protect people / items from falling etc. It is also proposed to redecorate the full staircase through all floors and replace the carpet. Additionally, larger floor indication signage is to be installed on each level. Passenger Lift The existing lift is in full working order maintained regularly and serves every floor. The motor room is located in the roof space on the 5 th floor and access is to be improved during refurbishment works. The external doors and trims are in an acceptable condition but the internal carriage is looking dated and in need of a refresh. It is proposed that it is refurbished including new lighting and flooring. BREEAM is a critical funder requirement and the contractor will have duties to perform to help achieve the required BREEAM rating. Timescale Current timescales assume surveys, reports, BREEAM input and technical design to May 2019 with the issue of tenders to follow and the contractor appointed in June It is anticipated that completion of the serviced offices will take place in October 2019.

5 Procedure for Expressions of Interest 1. All interested parties should register their interest in the project via 2. Interested parties who do not register their interest on the Mytenders portal will not be considered. 3. Following the Expressions of Interest closing date a PQQ will be sent out to all interested parties registered on Mytenders. 4. The PQQ will evaluate each potential contractor with a view to informing invitations to tender. 5. The PQQ evaluation will include experience, work on similar projects, capacity, ability to meet the timescales and ability to contribute to achieving the BREEAM accreditation. Closing date for Expressions of Interest The closing date for Expressions of Interest is 5:00pm, Tuesday, 2 April 2019, by registration on the project via Expressions of Interest queries Prior to the closing date any queries should be directed to Andrew Robertson, andrew.robertson@wnychamber.co.uk Answers to queries will be circulated to all parties who have registered an Expression of Interest. Amendments to conditions prior to closing date At any time after the issue of the invitation for Expressions of Interest and before the closing date the Chamber reserves the right to issue amendments detailing any changes to the related documents or process. Incurred expenses The Chamber shall not be responsible for, or pay for any losses or expenses, which may be incurred by prospective contractors during their decision making process to register their Expression of Interest.