BABIES "R" US- TOYS R US

Transcription

1 BABIES "R" US- TOYS R US PENSACOLA, FL PRE-BID CONFERENCE CALL NOTES ISSUED AS ADDENDUM #02 INFO: Call in # Code Leader code DATE: Tuesday, October 2, 2012 TIME: 2:00 P.M. - EST I. THE TOYS "R" US (TRU) TEAM A. Herb Ryno - TRU Construction Project Manager (CPM) (973) herb.ryno@toysrus.com B. Don Falk CASCO Corp., Don_falk@cascocorp.com II. PROJECT 1 st Round due 10/9 /12-1pm Last and Final Open 10/11/12-7 am A. Bid Due Date: Last and Final Due 10/11/12-1 pm B. Bids posted to: C. Project Start Date: October 29, 2012 D. Substantial Completion: March 15, 2013 E. Fixture Date: April 1, 2013 F. Merchandise date: April 22, 2013 F. Final Completion: May 10, 2013 Complete Bids Include: 1. CPBID cost breakdown sheets. 2. Exhibit B Labor Rates for all trades. 3. Exhibit C Material Quantity Estimates. Page 1 of 7

2 G. Bidding Documents: 1. Project Specifications 2. Project Drawings 3. Pre-bid Meeting Agenda/Minutes 4. Steel Scope of Work H. Comments: 1. Bid or performance bonds are not required but contractors must be bondable, to the level of their bids, at the time of the contract award. 2. A letter of intent will be issued at the time the final lump-sum amount is negotiated and the contract is awarded. GC is required to start awarding contracts to subcontractors at that time. Contract will be sent within the first week of the project. 3. The certificate of insurance, naming Toys R as an additional insured, must be sent at the time the project is awarded. The General Liability Limit is $3,000,000. III. PERMITS A. TRU will obtain and pay for the building permit only. B. Contractors must include in their bid proposal the cost of all other permit fees, license fees, inspection fees, review fees, submittal fees, trade permit fees, sign permit fees, etc. for their own work. C. GC may be asked to help expedite the permit. GC will be reimbursed for actual cost of permit. IV. TEMPORARY UTILITIES A. The contractor will contact the local power, phone and water departments and verify the service locations and determine their costs required to install all necessary temporary service lines and meters at the site, to complete all construction work. B. The contractor will be responsible for all costs, equipment, materials, labor and supervision required to provide proper temporary lighting and GFI power within building. Both 110v and 220v. C. GC shall pay all utility bills until the project is Substantially Complete. TRU will coordinate billing switch over. D. GC shall provide portable toilets as necessary to satisfy manpower on site. V. PRODUCT SUBSTITUTION A. Refer to Contract, Section B. If no product is named, it is a performance requirement and the product must be submitted for approval. C. If one product is named, no substitutions allowed. D. If two or more products named, design is based on first named product and bidders must verify compatibility of other products. E. Voluntary substitutions must be clearly identified on bid proposals. Page 2 of 7

3 VI. SHOP DRAWINGS AND SUBMITTALS A. Submittals and shop drawings must be submitted within 3 weeks after the contract is awarded, so as not to delay work. B. Shop drawing submittals must include 3 prints and must be submitted (with letter of transmittal) to architect. A copy of the transmittal sent to the architect should be sent to TRU Construction Project Manager. C. Refer to the specifications for the Submittals and/or Shop Drawings required by each division. D. All material colors and textures shall be approved by TRU. VII. OWNER SUPPLIED ITEMS (OSI) & NATIONAL ACCOUNT ITEMS A. Contractors shall receive, inventory, unload, store, protect and install all owner supplied items. General Contractor will be responsible to contact and coordinate OSI deliveries with TRU vendors. B. Contractors shall supply storage trailers or boxes and place if necessary for their own material and also TRU OSI material. C. All OSI shipping documents will be turned over to the TRU, after the shipment is unloaded and inspected. The contractor shall notify TRU of any damaged or missing items, upon arrival at the site. Any damaged or missing items discovered after the shipping tickets are turned over to TRU will be replaced by the contractor. D. Delivery dates will be finalized after with the TRU Procurement Department, GC and CPM, after the contract is awarded. E. Refer to the Cover Sheet for the project drawings AO, for the most current OSI checklist. F. Some items are part of a "National Account Arrangement" TRU has with the specified manufacturer. These items are noted in the specifications and / or on the plans. The contractor is responsible for all costs related to ordering, accounting, payment, scheduling, tracking and receiving these items in a timely manner. VIII. APPLICATION FOR PAYMENT A. CPM shall approve percentages before submitting pay requests. B. Pay requests must include: 1. AIA Documents, G702 & G TRU Sworn Statement Form 3. Joint Check Form (as required for subcontracts over $25,000.00) 4. Lien Waivers C. The first pay application will have a conditional waiver of lien from the contractor. Pay applications submitted after that will have an unconditional waiver of lien for the amount of the previous application from the contractor and their subcontractors and a conditional waiver of lien for the current pay application amount, from the contractor. This procedure will be used for the duration of the project. D. Payment will be made within 30 days after request is approved by TRU. E. Schedule of values must be approved by TRU. F. Change Orders and Extra Work Orders can only be preapproved by the TRU CPM. G. Final payment will be made only after contractor's punchlist is completed and all closeout documents are received and accepted. Refer to Specifications for listing of Close-out Documents. Page 3 of 7

4 IX. CONTRACTORS RESPONSIBILITIES A. Contractors will cooperate with adjacent developers/contractors/businesses to avoid problems with construction, parking, traffic flow, pedestrian safety, etc. B. Damages to site common areas will be repaired at the contractor s expense. C. Contractors will be responsible for all traffic control barricades for the safety of all construction workers and the general public. D. The contractor will be responsible for assembling and installing the wood counters/fixtures supplied by TRU. E. All mobile and Presales area racking will be installed by TRU. This work will start on the Fixture date but may start as soon as the Substantial completion date. X. GENERAL NOTES/COMMENTS A. GC will provide a field trailer, telephone, fax, copier, etc. Refer to Division 1, section 1A-3, 7.3, of the Specifications. B. 8 weeks prior to fixture the GC will be required to provide an Operations Hiring trailer. Refer to section of the Specification. Include handicap accessible ramp if necessary. C. Contractors are responsible for daily clean-up. The site must be kept clean and orderly at all times to meet OSHA standards. GC will supply dumpsters (for demolition debris and daily clean-up debris) and pay all dumping fees and dumping permit costs, if required. D. Digital progress photos must be taken weekly and posted to the CASCO web site at: E. Review the long form Construction Agreement in the specifications. Changes or modifications to this contract will not be allowed. F. Toys "R" Us will not tolerate any work stoppages due to work agreements, affiliations, guilds or any other actions unsanctioned by Toys "R" Us. Failure to maintain your work forces at the time of any stoppage will be cause for contract termination. G. Contractors must layout their own work. H. Gas powered equipment will not be allowed to be used in the building after the fixture date. Gas powered equipment may not be allowed if fumes effect adjacent businesses. I. Any deactification of the buildings life safety systems must be coordinated with TRU. The contractor will assume all liability and costs for non-compliance with this procedure. J. All correspondence or questions should be addressed to the TRU CPM, after the start of the project. K. Anyone that enters the construction site (i.e., subcontractors, suppliers, vendors, agents, inspectors, TRU personnel, etc.) should "check-in" at the GC construction site office trailer. No one should be allowed on the site unless they have permission from and are associated with the GC's work at this project and/or given permission to be on the site by the TRU project manager. L. The use of store ladders, tools or supplies by construction workers will not be allowed. This document and all statements within will be made a part of any contract agreement between TRU and the contractor. M. Liquidated Damages will be $1,000 per day for each day past Substantial Completion. N. Any changes to the work directed by TRU store personal must be approved by the CPM before starting any work. O. The General Contractor must verify and complete all Building department and Fire Department requirements, to insure the store is completed and allowed to merchandise on time. Page 4 of 7

5 XI. PROJECT-SPECIFIC NOTES / COMMENTS A. Contractor will furnish & install the required number of fire extinguishers or as required by local / State Fire Marshall. GC is responsible for obtaining correct number from Fire Department. B. Include additional 1000 sq. ft. allowance of VCT / and or vinyl plank replacement after store fixturing is complete. C. Include additional $20, to electrical contract bid price for additional power drops to fixtures include in Division D. GC is required to supply and install a Knox Boxs if required by fire Department. Style to match others in complex if required. E. The GC is responsible for the installation of the (8) Stork Parking Signs in the parking lot and the set up of 4 cart corrals supplied by TRU. XII. OSHA Safety: The following must be adhered to by all jobsite personnel and contractors. A. All OSHA safety requirements and standards shall be followed by all contractors. TRU reserves the right to correct deficiencies if, after proper notice, corrective action has not been taken. B. An OSHA approved fire extinguisher and first aid kit should be mounted inside the construction trailer. C. All subcontractors are to submit copies of their weekly safety meeting minutes, including date, signature sheets of all attendees and subject matter, on a weekly basis until contractor has completed the project. D. The contractor will be required to maintain and provide copies of the OSHA 200 log and the OSHA Supplementary Record. E. A written Safety/Haz-comm program for the GC and any subcontractor programs must be maintained and enforced while work on this project is being completed. The copies of the written programs must be on file in the GC trailer. Material Safety Data Sheets specific for each item, before using the product at the site, must be on file at the site. F. Safety rails and toe boards for scaffolds and lifts shall be in place at all times. G. Per the Assured Grounding Program, all electrical cords and equipment must be grounded and tested and GFI receptacles or pigtails must be used at all times. H. Proper ventilation in work areas must be established to keep product fumes to an absolute minimum. I. Appropriate clothing must be worn. No gym shoes will be allowed. J. Proper protective equipment is to be used when operating power or hand tools. K. Only authorized and properly instructed personnel shall operate machinery, equipment, tools, and vehicles. L. Power actuated tools must only be used by trained individuals and protective equipment must be worn at all times. M. Report all injuries to the TRU as soon as it happens. Be sure to list any accident on the project OSHA N form. N. Ladders shall be tied, blocked or otherwise secured to prevent their being displaced. Also do not stand any higher than the ladder is designed for, and in no case the top step. O. Hard hats will be worn, per OSHA requirements. P. Insure that all contractors working on the roof or above 6'-0" have selected and are using the proper OSHA approved fall protection system. Q. Proper fire control measures should be maintained, per applicable fire codes and OSHA requirements. Page 5 of 7

6 R. Personal protection equipment must be used as required by law including but not limited to ear, foot, eye, hand and respirators, etc. XIII. ADDITIONAL COMMENTS: 1. Toys R Us uses an on line bidding process. It is recommended that the contractors practice with the bidding process in order to get familiar with the procedures to avoid a problem when the final bids are due and being locked out of the system. 2. Contractors are to contact CP Bid if there any problems. 3. During the bidding process, the bidders will see the low bid number but not the contractor that submitted that number. On October 11 the contractors have between 9 AM and 1 PM to modify their bids. At 1 PM they will be locked out. 4. It was confirmed that all of the contractors have the drawings and specifications including the set of civil drawings. 5. During the bidding process, all contractor shall utilize CP Bid for any questions. Contractors shall post their RFI questions on CP Bid. All contractors will be notified of any responses to questions. 6. Toys R Us will pay for all plan review fees associated with the main building permit. General contractor and the sub-contractors will be responsible for all trade permits, etc. 7. The landlord will be supplying temporary utilities: water and electric. The general contractor will be responsible for extending those utilities to preferred locations and paying for the usage costs of those utilities. 8. Toys R Us indicated that substitutions may be submitted by the contractors, however, substitutions are not typically approved. 9. If the awarded contractor wants to submit shop drawings in electronic format there is a specific procedure established by Casco for electronic shop drawings. Upon award, the contractor shall notify Casco to get a copy of these procedures. 10. In the event a contractor has a shop drawing it needs to be reviewed faster than the normal turnaround time, they should contact Casco prior to submitting the shop drawing and notify them of their need for a fast turnaround. 11. Owner Supplied Items are listed on the cover sheet to the drawings. Contractors are requested to review this list and submit any questions as soon as possible in order to avoid problems during construction with delayed delivery. 12. The contractor will be responsible for unloading, storing and installing all owner supplied items as listed on the cover sheet. Contractor shall submit a completed Owner Supplied Item form indicating the requested delivery dates of the owner supplied items. Page 6 of 7

7 13. Toys R Us indicated that a structural steel scope of work will be issued to all bidding general contractors. 14. Contractor shall note the clarification in the pre-bid agenda: Section IX item E. This is revised to read: All racking in the presales and sales floor area is to be installed by the general contractor. 15. Trailer Requirement: Toys R Us indicated that it would be acceptable if the contractor supplies a single trailer to serve both the general contractor and provide adequate space for an office, conference room and operations hiring to be used by Toys R Us. Two separate trailers will not be required if the contractor can satisfy the above requirement with a single trailer. 16. Substantial completion will be the fixture date established in the schedule. 17. Toys R Us indicated that the pad has been prepared by the developer / landlord and has an engineer s certification that it is ready for construction. Contractor shall assume that the subgrade has been adequately prepared for the building foundations. 18. Contractors shall schedule a preconstruction meeting with the County and Toys R Us before beginning construction. 19. Spoils from the excavated foundations and truck ramp will have to be hauled off the site. Contact Bennie Radford (Cell # ) for no charge location to disposal of clean spoil material. 20. Toys R Us will post copies of Exhibit B and Exhibit C on CP bid. Page 7 of 7