10 Year Plan. Facilities Planning Guide. December 15, 2014

Transcription

1 10 Year Plan Facilities Planning Guide December 15, 2014

2 October 21, 2014 Facilities Study Session o Existing funding sources established relating to facilities Routine Restricted Maintenance Account (RRMA) Facility Repair & Replacement Program (FRRP) Capital Improvement Plan (CIP) o Facility Condition Assessment (FCA) Analysis of expired and expiring systems Overview of Process

3 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ Estimated Costs Overview of Process

4 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Renewal Forecast Renewal Forecast Overview of Process

5 November 12, 2014 Facilities Study Session o Reviewed community feedback and initial prioritization by each site o Feedback will be ongoing to assist in the development of plans and identify issues not otherwise noted in the FCA Overview of Process

6 Overview of Process

7 December 15, 2014 Facilities Study Session o Using data contained within the FCA, site visits, and community feedback staff has developed a comprehensive list of potential projects at each site o Review and feedback for the following list of potential projects will help staff develop a final plan for approval in January Overview of Process

8 Year 1 Year 2 Year 3 Year 4 Years 5-10 Carpet replacements Kitchen plumbing Add air conditioning Replace interior doors cabinetry Replace exterior windows Repair/paint exterior walls cabinetry Upgrade fire alarm Repair interior walls ceiling Replace exterior doors Roofing El Morro Elementary

9 Year 1 Year 2 Year 3 Year 4 Years 5-10 Carpet replacements Field renovation Frame in MDF room Roofing Site concrete repairs Replace shade structure for CLC plumbing throughout site CLC building improvements Flooring replacements Interior wall repairs Ceiling repair/replacements cabinetry Upgrade fire alarm Roofing Repair interior walls ceiling Paint/repair exterior walls Roofing Replace exterior doors Top of the World Elementary

10 Year 1 Year 2 Year 3 Year 4 Years 5-10 Carpet replacements Field renovation Quad improvements Plumbing fixture replacements Additional striping in PE area Roofing Flooring replacements Plumbing repair/replacements throughout Interior wall repairs Ceiling repair/replacements cabinetry Upgrade fire alarm Roofing Repair interior walls cabinetry Replace windows Roofing Thurston Middle School

11 Year 1 Year 2 Year 3 Year 4 Years 5-10 Carpet replacements Slope improvements Elevator replacement Tennis court improvements Roofing Additional classroom space Add AC to gym Roofing Theatre modernization Exterior door replacements Window repair/replacements Exterior wall repair Stadium renovation Flooring replacements Stadium modernization Plumbing repair/replacements throughout site Interior door replacements cabinetry Exterior wall repair/painting Exterior door replacements Repair interior walls Fire alarm upgrade Flooring replacements cabinetry cabinetry Plumbing throughout Laguna Beach High School

12 The following slides provide a general overview of the timeline and requirements associated with the various scopes of work: Simple maintenance (i.e. carpet, paint, windows) Complex maintenance (i.e. HVAC replacements, Prop 39) Capital Improvements (i.e. field renovations, stadium) Process Summary

13 Routine maintenance Identify needs FCA, site feedback, community feedback Informal bids, less than $84,600 Receive Quotes Solicitation, review, award May be performed on weekends and breaks Schedule Work Work with sites to minimize disruption Simple Maintenance

14 Major systems repair / replacements Identify needs FCA, site feedback, community feedback Formal bid or RFQ/P typically required Formal Bids Advertise, job walks, bid opening, award Usually best scheduled for summer break and/or phased Schedule Work Work with sites to minimize disruption Complex Maintenance

15 New construction, modernization Identify needs FCA, site feedback, community feedback Design professionals, inspection, testing, DSA Procurement Planning, design, solicitation, State involvement Usually best scheduled for summer break and/or phased Schedule Work Work with sites to minimize disruption Capital Improvements

16 Simple Maintenance Develop scope, solicit vendors 1 week Conduct job walk with vendors 1 week Receive quotes, review, award 1 day Perform work as identified 1 to 2 weeks Complex Maintenance Develop scope 2 weeks Develop RFQ/P and/or bid documents 1 month Pre-bid job walk 1 week Bid opening, award, construction 1 to 2 months Capital Improvements Consultant procurement 2 months Develop construction documents 4 months Obtain DSA approval for plans and specs 2 months Bid opening, award, construction 3+ months 1 month 4 months 1 year Typical Timeline by Type

17 Months Project Type Simple Maintenance Complex Maintenance Capital Improvement Planning Construction Typical Timeline by Type

18 Use feedback from today to begin finalizing facilities plan o Finalize capacity study for each school to identify potential space needs / requirements o Identify project funding sources based on scope o Initiate site specific timelines for proposed projects Next Steps

19 QUESTIONS? Thank you!