Meeting 6 December 14, 2016

Transcription

1 Meeting 6 December 14, 2016

2 TONIGHT'S AGENDA 6:00-6:30 6:30-6:35 6:35-6:40 6:40-6:45 6:45-7:00 7:00-7:15 7:15-7:25 7:25-7:35 7:35-7:50 7:50-7:55 Dinner Welcome / Agenda for tonight Review of scenarios presented in Meeting 5 Results from the exit survey Cost Estimating detail and process SHS cost estimate Update from BOK financial bonding capacity timeline Committee discussion and Q&A Table discussions Hooray, we re done! What s next? Community Survey Party time January 9th!

3 REVIEW OF SEQUENCING SCENARIOS SCENARIO PACKAGE 1 NEW SHERMAN HIGH SCHOOL CAMPUS TECHNOLOGY DISTRICT TECHNOLOGY PACKAGE 2 PACKAGE 3 PACKAGE 4 CONVERT DILLINGHAM INTERMEDIATE TO MIDDLE SCHOOL CONVERT DILLINGHAM INTERMEDIATE TO MIDDLE SCHOOL REPLACE FAIRVIEW ES, REPLACE CRUTCHFIELD ES, REPLACE WAKEFIELD ES, PRE-K 1 ES, REPURPOSE DOUGLASS ECC, REPURPOSE JEFFERSON ES, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY

4 SEQUENCING SCENARIOS SCENARIO PACKAGE 1 REPLACE FAIRVIEW ES, REPLACE CRUTCHFIELD ES, REPLACE WAKEFIELD ES, PRE-K 1 ES, REPURPOSE DOUGLASS ECC, REPURPOSE JEFFERSON ES, CONVERT DILLINGHAM IS TO MS, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY PACKAGE 2 NEW SHERMAN HIGH SCHOOL, NEW STADIUM CONVERT SHS TO MS & LC, CLOSE PERRIN

5 SEQUENCING SCENARIOS SCENARIO PACKAGE 1 PACKAGE 2 PACKAGE 3 SHERMAN HIGH SCHOOL - CTE & CLASSROOM ADDITION, REPLACE FAIRVIEW ELEMENTARY SCHOOL, REPLACE CRUTCHFIELD ES, REPLACE WAKEFIELD ES, PRE-K 1 ES, REPURPOSE DOUGLASS ECC, REPURPOSE JEFFERSON ES, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY, CLOSE PERRIN CONVERT DILLINGHAM IS TO MS, NEW MIDDLE SCHOOL, CLOSE PINER MS RENOVATE BEARCAT STADIUM, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY

6 SEQUENCING SCENARIOS SCENARIO PACKAGE 1 PACKAGE 2 PACKAGE 3 SHERMAN HIGH SCHOOL - CTE & CLASSROOM ADDITION, REPLACE FAIRVIEW ELEMENTARY SCHOOL, REPLACE CRUTCHFIELD ES, REPLACE WAKEFIELD ES, PRE-K 1 ES, REPURPOSE DOUGLASS ECC, REPURPOSE JEFFERSON ES, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY, CLOSE PERRIN RENOVATE BEARCAT STADIUM, NEW MIDDLE SCHOOL CONVERT DILLINGHAM IS TO MS, CLOSE PINER MS CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY

7 EXIT SURVEY RESULTS Scenario 3 6 votes 12% 18% 70% Other/Undecided Scenario 1 9 votes 35 votes

8 COST ESTIMATING - NEW HIGH SCHOOL Details and Process Sherman High School Review

9 CONSTRUCTION COSTS BIDS / CONSTRUCTION CONTRACT Do not always contain the same ingredients Usually include: Building Construction Contractor's contingencies Might include: On-site development Off-site development Owner s contingencies Some furnishings, fixtures, and equipment Preparation for expansion or future adjacent facilities

10 About the project Slab on grade Roof top units 2 story main building CONSTRUCTION COSTS DENISON HIGH SCHOOL 2 practice fields, JV grass field, track, 8 tennis courts, baseball, softball 90 acre site

11 $59,200,000 bid August 2012 $800,000 was relocation of Indoor Athletic $58,400,000 building construction 2011 Bond Total: $79.75 million 320,000SF excluding indoor athletic $185/SF in 2012 Engineering News Record has historical data of monthly interest rates by Region. Applying these rates from 2012 to present results in construction cost of $80,319,162 total Or $251/SF unit cost CONSTRUCTION COSTS DENISON HIGH SCHOOL

12 CONSTRUCTION COSTS MIDLOTHIAN HERITAGE HIGH SCHOOL About the project Structural slab Rocky site Geothermal Two story Practice fields

13 CONSTRUCTION COSTS MIDLOTHIAN HERITAGE HIGH SCHOOL $57,759,425 (bid June 2012) 314,583 SF $184/SF unit cost Adjusted to December 2016 $77,504,542 $247/SF

14 About the project Structural slab CONSTRUCTION COSTS RICK REEDY HIGH SCHOOL - FRISCO ISD Ground source heat pump geothermal Insulated Concrete Forms 2 story main building 3 practice fields, JV grass field, track, 8 tennis courts, baseball, softball 48 acre site

15 CONSTRUCTION COSTS RICK REEDY HIGH SCHOOL - FRISCO ISD $83,103,764 bid (September 2013) 402,429 SF $207/SF Adjusted to December 2016 $112,453,966 construction cost $280/SF unit cost

16 CONSTRUCTION COSTS LEBANON TRAIL HIGH SCHOOL - FRISCO ISD About the project Structural slab Ground source heat pump geothermal Insulated Concrete Forms 2 story main building 3 practice fields, JV grass field, track, 8 tennis courts, baseball, softball 75.8 acre site

17 CONSTRUCTION COSTS LEBANON TRAIL HIGH SCHOOL - FRISCO ISD $81,424,617 (bid August 2014) 368,260 SF $221/SF Adjusted to December 2016 $102,759,992 construction cost $279/SF unit cost

18 CONSTRUCTION COSTS MEMORIAL HIGH SCHOOL - FRISCO ISD About the project Structural slab Ground source heat pump geothermal Insulated Concrete Forms 2 story main building 3 practice fields, JV grass field, track, 8 tennis courts, baseball, softball 75 acre site

19 CONSTRUCTION COSTS MEMORIAL HIGH SCHOOL - FRISCO ISD $85,738,796 (bid June 2015) 368,260 SF $233/SF Adjusted to December 2016 $94,666,365 construction cost $257/SF unit cost

20 CONSTRUCTION COSTS BRASWELL HIGH SCHOOL - DENTON ISD About the project Structural slab Ground source heat pump geothermal 2 story main building Core spaces for 3,000 students 3 practice fields, JV synthetic field, track, 8 tennis courts, baseball, softball 110 acre site

21 CONSTRUCTION COSTS BRASWELL HIGH SCHOOL - DENTON ISD $114,510,459 (bid July 2014) construction cost 532,000 SF $215/SF Unit cost Adjusted to December 2016 $146,540,459 construction cost $275/SF unit cost

22 CONSTRUCTION COSTS GENERAL CONTRACTOR RECOMMENDATIONS Buford Thompson Company 2 high school projects in North Texas >One > bidding Q estimated at $226/SF >Second > bidding this month estimated at $220/SF Pogue Helping a North Texas district bond plan $270/SF bidding 2018 or 2019 Cadence McShane Provided an estimate based on a moderate quality level in the Sherman region $235/SF - $241/SF

23 CONSTRUCTION COSTS GENERAL CONTRACTOR RECOMMENDATIONS Balfour Beatty Provided an estimate based on a moderate quality level in the Sherman region $255/SF Steele & Freeman Provided an estimate based on moderate quality level in the north Texas region $225/SF to $230/SF

24 CONSTRUCTION COSTS RESULTS Average of bids normalized to today is $265 Again could include contingencies Average of recommendations from general contractors is $238 Truly a new construction unit cost We used $238/SF for construction unit cost

25 CONSTRUCTION COSTS New building code requirements STORM SHELTERS FEMA certified storm shelter capable of withstanding 250mph winds and providing utilities for all building occupants until rescued. Requires 5 sf per occupant Using the same CMaR relationships Add 20% - 32% of unit cost to the area of storm shelter OR Add $75 - $100 to unit cost of area of storm shelter We used $75/SF additional cost for this area

26 CONSTRUCTION COSTS CONTINGENCIES On-Site costs address unknowns of a site not yet purchased Off- Site costs address unknowns of getting utilities and vehicles to a site not yet purchased Program address changes from State mandates to district curriculum changes during the design phase Owner s Betterment address state mandates and other curriculum changes during the construction phase Contractor s contingency address unknown existing conditions and abnormal weather during construction Land purchase address acquisition and purchasing process costs

27 Includes SOFT COSTS JURISDICTIONAL AND PROFESSIONAL FEES City Permitting and inspections State accessibility review and inspections Site surveys (geotechnical and topographical) Architectural and Engineering fees Materials Testing during construction Sub-surface utility exploration Our experiences suggests 12% of total construction cost for this project, has historically ranged from 10% to 15%

28 Includes Desks Chairs SOFT COSTS FIXTURES, FURNITURE, AND EQUIPMENT Playground equipment Athletic equipment Uniforms Library shelving Lawn mowers Appliances, etc Our experiences suggests 10% of total construction cost, has historically ranged from 8% to 24%

29 SOFT COSTS TECHNOLOGY Includes Network devices such as switches & routers, servers, wireless access points, etc. Classroom devices such as projectors, smart boards, large format monitors, security cameras, etc. Based on Sherman ISD's curriculum and level of technology integration desired we used 4.5%, has historically ranged from 2% to 6%

30 Construction inflation Materials Labor INFLATION WHAT DOES IT INCLUDE? Project Schedule and date of bidding Capital projects bond elections can only be called for May or November - the state and federal election dates Projects take time to purchase land, design, bid, and seek jurisdictional approval; varies by the size and scope of the project

31 INFLATION INDUSTRY FEEDBACK AGC / Quoins Predicting 5-8% annually, roughly 0.41% to 0.67% per month Engineering News Record, weekly industry news magazine 2016 has been 3.68% through Q2 Roughly 0.5% per month

32 INFLATION INDUSTRY FEEDBACK General Contractors and Construction Managers 4 of 5 recommended 6% per year for next two years due to high volume of work and tight labor market Roughly 0.5% per month 1 of 5 had fears of increased labor shortages, recommended 12% per year Roughly 1% per month Long term industry history suggests 3% per year in normal market conditions. Translates to roughly 0.25% per month. We used 0.5% per month for the first 24 months, then 0.25% thereafter

33 COST ESTIMATING - NEW HIGH SCHOOL Details and Process Sherman High School Review

34 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW 361,186 $238 / SF Structural slab Four pipe central plant HVAC Facilities included BUILDING COST >Academic > and core spaces for 2,100 student functional capacity >We > would always plan for expansion to accommodate additional students and or programs in the future BUILDING COST = $85,962,268

35 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW STORM SHELTER International Building Code 2015 compliant storm shelter for building occupants 18,059 SF to serve building occupants $75 / SF additional for this area STORM SHELTER = $1,354,448

36 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW PROGRAM CONTINGENCY Flexible spaces, individualized and group learning zones Accommodates any state or federal mandates that occur during the design phase TOTAL (7.5% of cost) = $6,447,170

37 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW ON-SITE CONTINGENCY Competition baseball and softball fields, competition track, practice fields, JV football competition field (no stadium), 8 tennis courts Storm water detention Minimal relocation of public utilities Unknown site conditions: steep slopes, rock formations, environmentally sensitive areas TOTAL (2.5% of cost) = $2,149,057

38 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW OFF-SITE CONTINGENCY Extension of public utilities Widening of or construction of roadways directly adjacent to site Traffic light / signage improvements TOTAL (5% of cost) = $4,298,113

39 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW TOTAL BUILDING COST Building Cost $85,962,268 Storm Shelter $1,354,448 Program Contingency $6,447,170 On-Site Contingency $2,149,057 Off-Site Contingency $4,298,113 TOTAL $ 100,211,056

40 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW CONSTRUCTION CONTINGENCIES Owner's betterment Covers state and federal mandates, and changes in curriculum that occurs during the construction of the project. TOTAL (1.5%) = $1,503,166

41 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW CONSTRUCTION CONTINGENCIES Contractor's contingency Address unknown conditions and abnormal weather during construction TOTAL (2%) = $2,004,221

42 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW CONSTRUCTION CONTINGENCIES Land acquisition 100 acres assumed TOTAL = $2,700,000

43 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW CONSTRUCTION CONTINGENCIES Owner's Betterment $1,503,166 Contractor's Contingency $2,004,221 Land Acquisition $2,700,000 TOTAL CONTINGENCY COST $6,207,387

44 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW TOTAL CONSTRUCTION COST TOTAL CONTINGENCY COST $6,207,387 TOTAL BUILDING COST $100,211,056 TOTAL CONSTRUCTION COST $106,418,443

45 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW SOFT COSTS Jurisdictional and Professional fees City Permitting and inspections State accessibility review and inspections Site surveys (geotechnical and topographical) Architectural and Engineering fees Materials Testing during construction Sub-surface utility exploration TOTAL (12%) = $12,770,213

46 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW SOFT COSTS Fixtures, Furniture and Equipment Includes desks, chairs, playground equipment, athletic equipment, uniforms, library shelving, lawn mowers, appliances, etc TOTAL (10%) = $10,641,844

47 Technology NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW SOFT COSTS Includes network devices such as switches & routers, servers, wireless access points, classroom devices such as projectors, smart boards, large format monitors, security cameras etc TOTAL (4.5%) = $4,509,498

48 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW SOFT COSTS TOTAL Jurisdictional and Professional Fees $12,770,213 Furniture, Fixtures and Equipment $10,641,844 Technology $4,509,498 TOTAL SOFT COST $27,921,555

49 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW TOTAL PROJECT COST TODAY TOTAL CONTINGENCY COST $6,207,387 TOTAL BUILDING COST $100,211,056 TOTAL CONSTRUCTION COST $106,418,443 TOTAL SOFT COST $27,921,555 TOTAL PROJECT COST (TODAY) $134,339,998

50 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW INFLATION 0.5% per month for two years, 0.25% per month thereafter Bidding in May of 2018 $146,227,275

51 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW TECHNOLOGY UPGRADES Based on assessments of existing conditions and vision for future classroom integration December 2016 numbers Included in all Scenario Package 1 is: To provide infrastructure and classroom devices improvements at every campus = $12,620,740 To provide infrastructure upgrades, connectivity and secondary network center = $1,451,000 NOT included End user devices

52 NEW SHERMAN HIGH SCHOOL PROBABLE COST REVIEW SCENARIO PACKAGE 1 NEW SHERMAN HIGH SCHOOL CAMPUS TECHNOLOGY DISTRICT TECHNOLOGY $146,227,275 $12,620,740 $1,451,000 $160,299,015 PACKAGE 2 PACKAGE 3 PACKAGE 4 CONVERT DILLINGHAM INTERMEDIATE TO MIDDLE SCHOOL CONVERT DILLINGHAM INTERMEDIATE TO MIDDLE SCHOOL REPLACE FAIRVIEW ES, REPLACE CRUTCHFIELD ES, REPLACE WAKEFIELD ES, PRE-K 1 ES, REPURPOSE DOUGLASS ECC, REPURPOSE JEFFERSON ES, CAMPUS TECHNOLOGY, DISTRICT TECHNOLOGY

53 UPDATE FROM BOK FINANCIAL

54 CONSENSUS BUILDING TABLE EXERCISE Knowing the needs and the costs are there any projects you feel should be deleted from the long range plan? Consensus of ALL tables would remove the project from ALL scenarios.

55 CONSENSUS BUILDING SETTING THE LONG RANGE VISION TABLE EXERCISE Is there a scenario any members of your table can absolutely not support? Is there a scenario all members of your table can support?

56 CONSENSUS BUILDING SETTING THE LONG RANGE VISION COMMITTEE ACTIVITY Consensus of ALL tables creates consensus of Committee IF no Consensus of ALL tables then open round of discussion for and against

57 CONSENSUS BUILDING SETTING THE LONG RANGE VISION TABLE EXERCISE Is there now a scenario all members of our table can support?

58 CONSENSUS BUILDING SETTING THE LONG RANGE VISION COMMITTEE ACTIVITY Consensus of ALL tables creates consensus of Committee If no Consensus of ALL tables then call for a vote

59 CONSENSUS BUILDING HOW BIG OF A FIRST STEP TABLE EXERCISE Would you recommend action to address projects of package 1 of the selected scenario now? Would you recommend action on all or some of the projects of package 2 of the selected scenario now?

60 CONSENSUS BUILDING HOW BIG OF A FIRST STEP COMMITTEE ACTIVITY Consensus of ALL tables on the inclusion of packages / projects being recommended for action now creates consensus of the Committee If no Consensus of ALL tables then open round of discussion regarding projects / packages of discrepancy

61 CONSENSUS BUILDING HOW BIG OF A FIRST STEP TABLE EXERCISE Is there now a set of projects / packages you would recommend for action now?

62 CONSENSUS BUILDING SETTING THE LONG RANGE VISION COMMITTEE ACTIVITY Consensus of ALL tables creates consensus of Committee IF no Consensus of ALL tables then call for a vote

63 RULES OF COMMITTEE VOTE If consensus cannot be reached, a vote will be called The Rules Simple Majority If simple majority not reached on first vote, then top two options used for a run-off vote. Respect the decision of the committee