NATIONAL CALL FOR TENDER FOR THE CONSTRUCTION OF WATER NETWORK - ACTED Iraq

Transcription

1 NATIONAL CALL FOR TENDER FOR THE CONSTRUCTION OF WATER NETWORK - ACTED Iraq Date: 05/02/2017 Tender N : T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 ACTED is requesting through this tender a company to provide detailed written quotations for the supply of the following works: WORKS SPECIFICATIONS: 1. Description: 2 lots of Construction of a Water Network in Sarsink City 2. Product class / category: Works 3. Product stage: Final 4. INCOTERM (delivery conditions): DDP 1 Sarsink 5. Quantity/unit: As per below details Lot # Description Product category Qty Product stage 1 2 Construction of a water network (3,655 m) community WASH infrastructure project for SARSINK Extension of a water network (410 m) high-visibility small-scale project Services Services As specified in below table As specified in below table Final Final INCOTERM/Delivery Point and Deadline DDP Sarsink DDP Sarsink RESPONSIBILITIES OF THE CONTRACTOR: 1. Terms of delivery: DDP Sarsink 2. Date of delivery: Batch 1 Eight weeks after signature of the contract Batch 2 - Eight weeks after signature of the contract 3. Validity of the offer: Six (6) months The answers to this tender should include the following elements: Technical specifications Company CV with past experience on similar project and budget Estimated work plan of construction activities, with clear breakdown by batch and activities (Gantt chart type, weekly scale) GENERAL CONDITIONS: 1. The closing date of this tender is fixed on 19/02/2016 (February 19 th, 2017) at 17:00 (Iraqi Time) in ACTED offices at the following addresses: ACTED representative office in Erbil, IRAQ (6th street (Khabat street) on the right after Ankawa intersection,1st street on the right, House #: 240/1/467 Hadiyab quarter, Ainkawa, Erbil, Iraq) 1 DDP - Delivered Duty Paid means that the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport ready for unloading at the named place of destination. The seller bears all the costs and risks involved in bringing the goods to the place of destination and has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import and to carry out all customs formalities. ( 1

2 ACTED representative office in Dohuk: Golvin 67 St. Malta Islam Quarter - Dohuk 3rd Street from Malta Hill Traffic Light to Down Town Or ed to both: iraq.tender@acted.org and tender@acted.org 2. Offers shall be submitted in English, only, and in US Dollar - USD (Mandatory). 3. Bidders will fill, sign, stamp and return the Offer form according to ACTED s format. 4. Bidders will sign and return all pages of the Product Specifications for which they apply. 5. The offer to the call for tender will not result in the award of a contract. 6. The offer must be submitted to ACTED purchase department in a sealed envelope with the mention T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 Not to be opened before 19/02/ Unsealed envelopes and late offers will not be considered. 2

3 OFFER FORM Date: Tender N : T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 To be Filled by Bidder (COMPULSORY) Details of Bidding Company: 1. Company Name: ( ) 2. Company Authorized Representative Name: ( ) 3. Company Registration No: ( ) No/Country/ Ministry 4. Company Specialization: ( ) 5. Mailing Address (Physical Address): ( ) Country/Governorate./City/St name/shop-office No a. Contact Numbers: (Land Line: / Mobile No: ) b. Address: ( ) I undersigned, agree to provide ACTED, non-profit NGO, with items answering the following specifications, according to the general conditions and responsibilities that I engage myself to follow. 3

4 CONSTRUCTION OF WATER NETWORKS IN SARSINK ACTED is seeking a contractor to perform infrastructure works in Sarsink residential community which is located within Amedi district, Dohuk Governorate. This project is part of a larger program to improve community resilience through investment in community water, sanitation and hygiene (WASH) infrastructure within the Kurdistan Region of Iraq. This project is funded by the Canadian Government through GAC (Global Affairs Canada). Sarsink sub-district has an old water distribution network within the community. It has been constructed many years ago with iron pipes and due to corrosion and oxidation, the network is losing a large amount of drinking water and is not protected against pollution because of leakages. Water quality and health community are at stake. Moreover the water demand has been greatly increased by the combination of high population from both host and IDP communities. It is necessary to replace this network and provide a sustainable and long-term water supply solution for communities. In total, approximately 4km of pipe will be laid in Sarsink community, as follows: For Batch #1, ACTED will install 3,655 m of polyethylene pipes in a branch configuration to create a new water distribution network within the community. The construction will occur in 3 different areas.the works is limited to the installation of the mains network, with individual connections the responsibility of each household or property. For Batch #2, ACTED will install a smaller project to extend the existing network to a newly constructed neighbourhood. The extension will consist of 410m of piping and must adhere to the existing specifications of the network: PE100 RC pipe size 160mm and 125mm outside diameter. It will also require the cutting of concrete and asphalt to access the existing infrastructure, as well as the subsequent reconstruction after works are complete. PROPOSED ACTIVITIES It is envisaged that the contractor will: (this applies for both Batches) 1. Conduct a site visit and survey the area 2. Excavate trenches as indicated in the provided plans 3. Cut, clear and dispose of concrete, asphalt, old pipework, and other trash 4. Lay and connect polyethylene pipe as indicated in the provided plans and bill of quantities 5. Install household connection fittings 6. Install valves and manholes in locations as indicated in the provided plans and bill of quantities 7. Construct concrete thrust blocks as required 8. Clean and pressure test the newly installed network 9. Disconnect the existing pipework connections from the boreholes and tank 10. Connect the new polyethylene pipe to the existing water supply network according to ACTED and local authorities supervision 11. Fill and compact the excavated trench with soil 12. Repair asphalt or concrete damaged during the excavation 13. Participate in handover to local authorities Due diligence must be observed at all time to minimize disruption of water supply. Excavation will occur only under instruction by local authorities to reduce downtime in water supply (between the disconnection from the existing water network to the installation of the new water network). It is envisaged that steps 2 to 6 will occur in stages to achieve this. Each stage will consist of only a section of the community and water network. The stages will be identified during the site visit in consultation with local authorities. Works at all time will be conducted in coordination and under supervision with engineers from ACTED and the local authorities. 4

5 SPECIFIC CONDITIONS The contractor shall report to the WASH Programme Manager The contractor must visit the site before signing the contract at bidders own cost The contractor should follow all instructions of the ACTED supervising engineer The contractor is responsible for any losses or delays in the project until handover The contractor is to incur all duties, taxes, delivery and transport costs The contractor must follow ACTED security guidelines at all times PROCUREMENT CONDITIONS All procurement costs are to include the supply of materials, equipment and labour required for construction or installation All procurements should be done according to respective technical standards and specifications All procurements are subject to approval by ACTED supervising engineer in consultation with local authorities All amounts within the tender quantity are approximate; final amounts for invoice will be measured on site by the ACTED supervising engineer Any additional costs not specified on the tender document will not be paid without previous approval from ACTED 5

6 PLEASE FILL IN THE FOLLOWING TABLES: LOT 1: CONSTRUCTION OF A WATER NETWORK (3,655 M) COMMUNITY WASH INFRASTRUCTURE PROJECT FOR SARSINK No. Item Specification 1 Excavations Pipes and Fittings 63 PE100 RC pipe 75 PE100 RC pipe 90 PE100 RC pipe Excavation works: excavation in all types of soils (hard and soft) and in all types of surface (asphalt, concrete, etc.) of (W) Width 0.7m and (D) Depth 1.0m, by using machine such as excavator, cutter machine, jackhammer, etc. or manually according to the specification details, and instruction of supervisor engineer. Pipes and fittings must be according to (DIN8074/8075, DINENI 12201), for drinking water. Pipes must have SGS and Hassel test or equivalent also, ISO, & certificate of origin. Using pipes PE, [PE 100 RC SDR11, PN 16, TW, PASS 1075, Type1] with all accessories. Also, approved by supervisor engineer. And all fitting such as (elbow, 45, 90, tee, reducer, cap, etc.) must be best quality such as (FRIATEC). Supply of PE100 RC pipe, 63 mm (external diameter 63 mm), thickness 5.80mm, weight kg/m, length 6m,12m or 13.5m, black colour, European (preferably western) construct, for drinking water, nylon protection, including electro-fusion welding and all required fittings for connection (coupler) Supply of PE100 RC pipe, 75 mm (external diameter 75 mm), thickness 6.8 mm, weight 1.48 kg/m, length 6m,12m or 13.5m, black colour, European (preferably western) construct, for drinking water, nylon protection, including electro-fusion welding and all required fittings for connection (coupler) Supply of PE100 RC pipe, 90 mm (external diameter 90 mm), thickness 8.2 mm, weight kg/m, length 6m,12m or 13.5m, black colour, European (preferably western) construct, for drinking water, nylon protection, including electro-fusion welding and all required fittings for connection (coupler) Supplier s Specification (if different) Brand / Country of Origin Unit Qty. m.l. 3,655 m.l. 320 m.l. 530 m.l. 670 Unit Price US$ Total Price US$ 6

7 PE100 RC pipe 3 Valves PE valve Supply of HDPE100 RC pipe, 125 mm (external diameter 125 mm), thickness 11.4 mm, weight 4.1kg/m, length 6m,12m or 13.5m, black colour, European (preferably western) construct, for drinking water, nylon protection, including electro-fusion welding and all required fittings for connection (coupler) Supplying and installing Flap PE shut-off valve according to the DIN EN805 standard and certificate with the spindles with PN 16 bar pressure and all other requirements, using electro fusion welding machine for connection and according to drawings and site Engineer instructions. m.l PE valve 63 with all requirements no PE100 valve PE100 valve 90 with all requirements no PE100 valve Pipe connections 5 Manholes 6 7 House hold connections Connections with old network. PE100 valve 125 with all requirements no. 2 Provide all required machines, materials, manpower, etc. for extending and connecting the pipes in item (2.1, 2.2, 2.3 and 2.4) using electro fusion welding, the work includes supplying all required fittings PE 100 SDR 11 and according to the instruction of site Eng. Construction of manholes for valves in item (3) by providing of all required materials. The Interior dimensions 1m x 1m, and depth depending on instruction of supervising engineer. The walls built from solid concrete block construction with 1:3 cement and sand mortar, including plastering inside and outside. Pre-cast 20cm reinforced concrete slab with a steel lid, according to the specification, details and instruction of supervisor engineer. Supply and install household connection device ( electro fusion) from the different pipes according to the technical drawings. 1/2" pipe extension to surface for household connection. Includes all required accessories and fittings. Providing materials, fitting, manpower, machines, excavation, concrete casting and connecting the new network with existing network according to the instruction of the supervisor Eng. m.l no. 5 no. 200 L.S. 6 7

8 8 Network cleaning and washing According to BS6700 and instructions from local authorities, 50ppm chlorine for one hour, testing at furthest point in network minimum 30ppm chlorine, provision of test certification no. 1 9 Network hydraulic testing 10 Backfilling 11 Concrete and Asphalt maintenance works. a b Using air compressor for testing max pressure around 16 bar. Using Barometer gauge for measuring (best type) According to the BS6700 standard. At least 15cm thickness of clean soft soil above and below the pipe, warning tape, filling with clean soil by layer and to be compacted mechanically. Re-paving the damaged concrete and asphalt of the roads as below: In case of damaged concrete: casting 1:2:4 concrete (strength 210kg/cm2), 20cm thickness and according the required width, with laying sheet of BRC 6 mm after laying a sub base materials 20cm thick, well compacted not less than 93% and according to the instruction of the supervisor Eng. In case of asphalt: 6cm of asphalt should be layer after laying of casting concrete 1:2:4 15 cm thickness and according the required width, with laying sheet of BRC 6 mm after laying a sub base materials 20cm thick well compacted not less than 93% and all according to the instruction of supervisor Eng. no. 1 m.l m.l Total price (USD) 8

9 LOT 2: 410 M EXTENSION OF EXISTING WATER NETWORK TO SUPPLY TWO NEWLY CONSTRUCTED NEIGHBORHOOD PE100 RC PIPE SIZE 160MM AND 125MM, OUTSIDE DIAMETER No. Item Specification 1 Asphalt and concrete cutting works. Prepare machine and needed staff to cut asphalt and concrete layers by using special type of machines (cutter) for cutting the upper layer, removing of any access material, clearing the site entirely and according to the instruction of site engineer. Supplier s Specification (if different) Brand / Country of Origin Unit Qty. M.L 40 Unit Price US$ Total Price US$ Excavation works. Procurement of pipes SDR17 black color 10 bar Extending and connection works. Excavation in all types of soil and rocky area for PE - RC pipes with suitable dimensions in all types of soil, removing of any access material, clearing the site entirely and according to the instruction of site engineer. For pipe size 160mm and 125mm, width 0.6m and depth 1m. Pipes and fittings must be according to (DIN8074/8075, DINENI12201), for drinking water. Pipes must have SGS and Hassel test or equivalent also, ISO and certificate of origin. Using pipes PE, [PE RC SDR17, PN 10, TW, PASS 1075, Type1] with all accessories approved by supervisor engineer and all fitting such as (elbow, 45, 90, tee, reducer, cap, etc.) must be best quality such as (FRIATEC), etc. Supply of PE100 RC pipe, 160 mm (external diameter 160 mm), thickness 9,5mm, weight 4,539 kg/m, length 6m, 12m or 13.5m, black colour, European (preferably western) construct, nylon protection, and all required fittings for connection (coupler) Supply of PE 100 RC pipe, 125 mm (external diameter 125 mm), thickness 7,4 mm, weight 2,770 kg/m, length 6m,12m or 13.5m, black colour, European (preferably western) construct, nylon protection, and all required fittings for connection (coupler) Fixing and connections of pipes: connection of procured pipes by using electro-fusion welding mechanism, the work includes supplying all required fittings such as reducer (PE100 RC pipe SDR17,TW PN= 10 BAR) and with all required machines, materials, man power, etc. and according to the instruction of the supervising engineer. M.L 410 M.L 150 M.L 260 9

10 4-1 For pipe size outside diameter 160mm. M.L For pipe size outside diameter 125mm. M.L Network cleaning and washing According to BS6700 and instructions from local authorities, 50ppm chlorine for one hour, testing at furthest point in network minimum 30ppm chlorine, provision of test certification no Network hydraulic testing Backfilling works. Connecting new network with the existing. Using air compressor for testing max pressure around 10 bar. Using Barometer gauge for measuring (best type) According to the BS6700 standard. Preparation of machinery and materials and worker for backfilling the excavated trench with clean soil by full width and needed depth according to drawing and the site supervisor engineer. Filling must be clean from undesired material. Including good compaction according to site engineer pipe and using warning tape. For outside diameters (160mm and 125mm). Preparing machines and staff needed for connecting the new water network to the existing water network. The price covering all connecting material for network such as (valve, division, miniature and according to supervisor engineer). no. 1 M.L Ductile Gate valve (PE100 ) 125mm with all their accessories No Ductile Gate valve (PE100 ) 160mm with all their accessories No. 1 Restoring the damaged concrete and asphalt roads. Preparing machines and staff for maintenance the road (asphalt or concrete) for the place that have been excavated for pipes: -The concrete strength should be 210 kg/cm^2 (C 20) with the B.R.C., 15 x 15 cm, 6mm and thickness 20 cm on one layer of sub-base 20cm and should be done with good compaction. -For asphalt road with thickness 6 cm and width (0.6m) same as excavation width and will be brushed on 20cm sub base with 92% compaction with 20 cm concrete 210kg/cm2 (6mm BRC for concrete). All work according to plan and supervisor engineer M.L 40 Total price (USD) 10

11 BIDDER S COMMENTS/REMARKS: BIDDER S TERMS AND CONDITIONS: 1. Valid of the offer: (recommended: 6 months or more) 2. Terms of delivery: 3. Terms of payment: BIDDERS MUST INCLUDE THE DOCUMENTS BELOW: 1. List of all construction activities conducted in Kurdistan Iraq over the past five years (either within the bidder s questionnaire or in a separate document) 2. List of all construction assets owned by the company i.e. machinery, trucks, warehouses (either within the bidder s questionnaire or in a separate document) 3. Documentation showing certification to work in the Kurdistan region of Iraq 4. List of the qualifications and experiences of key staff 5. Estimated work plan of construction activities, with clear breakdown by batch and activities (Gantt chart type, weekly scale) Name of Bidder s Authorized Representative: Authorized signature and stamp: Date: 11

12 BIDDER S QUESTIONNAIRE Date: Tender N : T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 A. Company Name: B. Company Owner(s) / Partners full C. Company Legal Authorized Representative for this Tender: names: 1 2 Complete Name: 3 4 Position in the Company: D. Additional Information about the Company: 1 Official Date of Registration: 2 Company Type / Profession as per Registration: 3 Full Name of the Three Company Representatives: Signature: Name Position Location Mobile Number 4 Total number of full time employees: 5 Company Telephone Number: 6 Company Fax Number: 7 Address: 8 Have you worked with NGOs before? If Yes, please list them with detailed information: 9 Have you worked on similar types of projects before? If Yes, please list them below with detailed information (if needed please provide separate list): 10 Bank Accounts: In [Iraq] In Europe Other (Please mention yes or no only) E. Past Performances: 1 Contract Award History Please the last work contracts awarded by your company since 2011 up to now No Project Description Location Partner Name Duration Project Cost (USD) 12

13 5 2 Company Assets as of January 1 st 2017: Please list your Company main assets (machine, equipment, premises & warehouses, trucks & heavy machines, production center, etc) No Description Location/Address Quantity I undersigned, certify that I am the designated legal representative of this Company, that the information provided above is correct and I am aware of the fact that I will be held responsible for providing false information. I declare and certify that the information above is true and accurate to the best of my knowledge. I understand and accept any false or inaccurate information may result in the cancellation of any offer made by the Bidder, even if discovered later. Name Position: Signature & Stamp: Date: 13

14 BIDDER S ETHICAL DECLARATION Date: Tender N : T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 Bidder's name : Bidder's address : CODE OF CONDUCT: 1. Labour Standards The labour standards in this code are based on the conventions of the International Labour Organisation (ILO). Employment is freely chosen There is no forced, bonded or involuntary prison labour. Workers are not required to lodge `deposits or their identity papers with the employer and are free to leave their employer after reasonable notice. Freedom of association and the right to collective bargaining are respected Workers, without distinction, have the right to join or form trade unions of their own choosing and to bargain collectively. The employer adopts an open attitude towards the legitimate activities of trade unions. Workers representatives are not discriminated against and have access to carry out their representative functions in the workplace. Where the right to freedom of association and collective bargaining is restricted under law, the employer facilitates, and does not hinder, the development of parallel means for independent and free association and bargaining. Working conditions are safe and hygienic A safe and hygienic working environment shall be provided, bearing in mind the prevailing knowledge of the industry and of any specific hazards. Adequate steps shall be taken to prevent accidents and injury to health arising out of, associated with, or occurring in the course of work, by minimising, so far as is reasonably practicable, the causes of hazards inherent in the working environment. Workers shall receive regular and recorded health and safety training, and such training shall be repeated for new or reassigned workers. Access to clean toilet facilities and potable water and, if appropriate, sanitary facilities for food storage shall be provided. Accommodation, where provided, shall be clean, safe, and meet the basic needs of the workers. The company observing the standards shall assign responsibility for health and safety to a senior management representative. Child Labour shall not be used There shall be no new recruitment of child labour. Companies shall develop or participate in and contribute to policies and programmes, which provide for the transition of any child found to be performing child labour to enable her/him to attend and remain in quality education until no longer a child. Children and young people under 18 years of age shall not be employed at night or in hazardous conditions. These policies and procedures shall conform to the provisions of the relevant International Labour Organisation (ILO) standards. 14

15 Living wages are paid Wages and benefits paid for a standard working week meet, at a minimum, national legal standards or industry benchmarks. In any event wages should always be high enough to meet basic needs and to provide some discretionary income. All workers shall be provided with written and understandable information about their employment conditions in respect to wages before they enter employment, and about the particulars of their wages for the pay period concerned each time that they are paid. Deductions from wages as a disciplinary measure shall not be permitted nor shall any deductions from wages not provided for by national law be permitted without the express and informed permission of the worker concerned. All disciplinary measures should be recorded. Working hours are not excessive Working hours comply with national laws and benchmark industry standards, whichever affords greater protection. In any event, workers shall not on a regular basis be required to work in excess of the local legal working hours. Overtime shall be voluntary, shall not exceed local legal limits, shall not be demanded on a regular basis and shall always be compensated at a premium rate. No discrimination is practised There is no discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, age, disability, gender, marital status, sexual orientation, union membership or political affiliation. Regular employment is provided To every extent possible work performed must be on the basis of a recognised employment relationship established through national law and practice. Obligations to employees under labour or social security laws and regulations arising from the regular employment relationship shall not be avoided through the use of labour-only contracting, sub-contracting or home-working arrangements, or through apprenticeship schemes where there is no real intent to impart skills or provide regular employment, nor shall any such obligations be avoided through the excessive use of fixed-term contracts of employment. No harsh or inhumane treatment is allowed Physical abuse or discipline, the threat of physical abuse, sexual or other harassment and verbal abuse or other forms of intimidation shall be prohibited. B. Environmental Standards Suppliers should as a minimum comply with all statutory and other legal requirements relating to the environmental impacts of their business. Detailed performance standards are a matter for suppliers, but should address at least the following: Waste Management Waste is minimised and items recycled whenever this is practicable. Effective controls of waste in respect of ground, air, and water pollution are adopted. In the case of hazardous materials, emergency response plans are in place. 15

16 Packaging and Paper Undue and unnecessary use of materials is avoided, and recycled materials used whenever appropriate. Conservation Processes and activities are monitored and modified as necessary to ensure that conservation of scarce resources, including water, flora and fauna and productive land in certain situations. Energy Use All production and delivery processes, including the use of heating, ventilation, lighting, IT systems and transportation, are based on the need to maximise efficient energy use and to minimise harmful emissions. Safety precautions for transport and cargo handling All transport and cargo handling processes are based on the need to maximise safety precautions and to minimise potential injuries to ACTED beneficiaries and staff as well as the suppliers employees or those of its subcontractors. C. Business Behaviour The conduct of the supplier should not violate the basic rights of ACTED s beneficiaries. The supplier should not be engaged 1. in the manufacture of arms 2. in the sale of arms to governments which systematically violate the human rights of their citizens; or where there is internal armed conflict or major tensions; or where the sale of arms may jeopardise regional peace and security. D. ACTED procurement rules and regulations Suppliers should comply with ACTED procurement rules and regulations outlines in ACTED Logistics Manual Version 1.2. or above. In particular, ACTED s procurement policy set out in Section 2.1 and 2.4. (contract awarding). By doing so, Suppliers acknowledge that they do not find themselves in any of the situations of exclusion as referred to under section Operating Principles The implementation of the Code of Conduct will be a shared responsibility between ACTED and its suppliers, informed by a number of operating principles, which will be reviewed from time to time. ACTED will: 1. Assign responsibility for ensuring compliance with the Code of Conduct to a senior manager. 2. Communicate its commitment to the Code of Conduct to employees, supporters and donors, as well as to all suppliers of goods and services. 3. Make appropriate human and financial resources available to meet its stated commitments, including training and guidelines for relevant personnel. 4. Provide guidance and reasonable non-financial support to suppliers who genuinely seek to promote and implement the Code standards in their own business and in the relevant supply chains, within available resources. 5. Adopt appropriate methods and systems for monitoring and verifying the achievement of the standards. 6. Seek to maximise the beneficial effect of the resources available, e.g. by collaborating with other NGOs, and by prioritising the most likely locations of non-compliance. 16

17 ACTED expects suppliers to: 1. Accept responsibility for labour and environmental conditions under which products are made and services provided. This includes all work contracted or sub-contracted and that conducted by home or other out-workers. 2. Assign responsibility for implementing the Code of Conduct to a senior manager. 3. Make a written Statement of Intent regarding the company s policy in relation to the Code of Conduct and how it will be implemented, and communicate this to staff and suppliers as well as to ACTED. Both parties will 1. Require the immediate cessation of serious breaches of the Code and, where these persist, terminate the business relationship. 2. Seek to ensure all employees are aware of their rights and involved in the decisions which affect them. 3. Avoid discriminating against enterprises in developing countries. 4. Recognise official regulation and inspection of workplace standards, and the interests of legitimate trades unions and other representative organisations. 5. Seek arbitration in the case of unresolved disputes. Qualifications to the Policy Statement The humanitarian imperative is paramount. Where speed of deployment is essential in saving lives, ACTED will purchase necessary goods and services from the most appropriate available source. ACTED can accept neither uncontrolled cost increases nor drops in quality. It accepts appropriate internal costs but will work with suppliers to achieve required ethical standards as far as possible at no increase in cost or decrease in quality. E. Relation with Terrorism and Belligerent Forces Bidder certifies that it has not provided and will not provide material support resources, information or any other means to any individual, association or organization that it knows, or has reason to know, is an individual or organization that advocates, plans, sponsors, engages in, or has engaged in an act of terrorism within Iraq or abroad. Bidders also commits to not support, advocate or assist any belligerent party that may affect ACTED alignement with humanitarian principles of impartiality and neutrality. I undersigned, agree to adopt the above Code of Conduct and to commit to comply with the labour and environmental standards specified, both in my own company and those of my suppliers. Name & Position of Bidder s authorized representative Authorized signature 17

18 BIDDER S CHECK LIST Date: Tender N : T/10CFD/T12WSI/WATER_NETWORK/ERB/ /001 BEFORE SENDING YOUR BIDDING DOCUMENTS, PLEASE CHECK THAT EACH OF THE FOLLOWING ITEM IS COMPLETE AND RESPECTS THE FOLLOWING CRITERIA : Description 1.An original and one copy of the bid have been provided (compulsory) 2. PART 1 (form PRO-05) Instructions to Bidders is attached, filled, signed and stamped by the supplier. (compulsory) 3. PART 2 (form PRO-06) Offer Form is attached, filled, signed and stamped by the supplier. (compulsory) 4. The prices in the Offer Form are in USD or in local currency (compulsory) 5. PART 3 (form PRO-06-01) Bidders Questionnaire Form is attached, filled, signed and stamped by the supplier. (compulsory) 6. PART 4 (form PRO-06-02) Bidder s Ethical Declaration is attached, filled, signed and stamped by the supplier. (compulsory) 7. The Bidding documents are filled in French or English. 8. ANNEXES Proofs of past performances in a similar field of activity (e.g. past deliveries of similar items) are provided 9. ANNEXES A Copy of Company registration documents and license are included Name & Position of Bidder s authorized representative Authorized signature To be filled in by Bidder For ACTED use only (to be filled in by Purchase Committee) Included Present Yes No Yes No Comments 18