WELCOME BY 2/1/2016. Master Planning. Continued. Mike Condon, Inspec Inc. Field Representative

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1 WELCOME BY Mike Condon, Inspec Inc. Field Representative Paul Bourgeois, Minnetonka Public Schools, Executive Director of Finance and Operations Kerry Leider, Duluth Public Schools, Property and Risk Manager Kevin Hildebrandt, Fairbault Public Schools, Director of Building and Grounds Master Planning Planning Identifying financial resources Identifying the type, quantity and location of space and facility needs Assessing the current state of facilities condition Other district and community goals Process Understanding the districts mission, vision, values and goals Analyzing data and identifying district strengths, weaknesses, opportunities and potential threats Develop plans that meet the districts long-range needs Take action for approval (bd, city/local, watershed, MDE, etc. Continued What Strategic Facility Plan (SFP 2 to 5 years) board and community mission, vision and goals with annual review Long-Term Facility Maintenance Plan (LTFM 10 year Plan) with annual review and 2 year updates to MDE Capital Improvement Plan annual needs meeting district and community goals Operation and Maintenance Why Coordination of funding sources MASMS goal fulfilled MDE Requirement Data driven decisions Professionalism and Credibility Community trust regarding use of tax dollars 1

2 Financial considerations: Capital improvement funds Lease levy funds Long-Term Facility Maintenance Revenues Facility improvement funds (referendum) Technology funds Others (donations, grants etc.) 2

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5 700, , , Years Old SF = 1,074,603 Total SF = 1,679,687 Percent 47+ Years Old = 64% 60+ Years Old SF = 309, Years Old SF = 210, Years Old SF = 554, ,000 New SF 2008-Present = 198, , , , , , , ,672 78,106 64,700 52,845 42,422 16,300 9, Alternative Facilities History And Projection Eliminating Deferred Maintenance and Bringing Buildings to a State of Good Repair for the Long Term $20,000,000 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 5

6 Strategic Facility Plan Developing a two to five year plan with annual review including (new construction, program growth, decline, new offerings district and community goals and vision) Prioritize projects Develop annual timelines Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect Long-Term Facility Maintenance Plan Assess current state of facility conditions including (deferred maintenance, health & safety, disabled access) Developing a ten year plan including budget/summary with local annual review and two year updates to MDE Prioritize projects Develop annual timelines (first two years) Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect ROOFS 6

7 WALLS WATERPROOFING Foundation Rewaterproofing Project Deephaven Educational Center, Minnetonka 7

8 Foundation Rewaterproofing Project Deephaven Educational Center, Minnetonka WINDOWS FAÇADE ORDINANCE INSPECTIONS 8

9 FORENSICS 2 ATHLETIC TRACKS AND TENNIS COURTS ARTIFICIAL AND NATURAL TURF SPORTS FIELDS 9

10 Pavement Management Plans, Design, Maintenance and Construction Administration Stormwater Management Above and Below Ground Design, Analysis, Inspections INFRARED 10

11 Capital Improvement Plan Developing an annual plan including (renovations, remodeling, technology, energy efficiency) Other district and community goals and vision Prioritize projects Develop annual timelines Develop planning team (suggestion) Superintendent, finance, Principal, Athletics, Community Education, Curriculum, Custodial and Maintenance representation and Consultant/Architect Facilities Condition Assessment Ten Year Budget & Summary Facility Envelope: Roofs Insulation Flashing Building veneers/walls Waterproofing Air/Vapor Infiltration Noise barrier Subfloor Window Replacement Exterior Entrances Other Facilities Condition Assessment Ten Year Budget & Summary Facility Sites: Grounds Pavement Physical Education Athletics Playgrounds Sanitary Sewer Stormwater Sewer Irrigation Sidewalks/Ramps Signage Irrigation Other 11

12 Facilities Condition Assessment Ten Year Budget & Summary Interior Finishes: Flooring Wall Finishes Ceiling Treatments Doors, Frames & Hardware Lockers/Coat Hooks Cabinetry/Casework Writing/Tack Boards Window Treatments Other Facilities Condition Assessment Ten Year Budget & Summary Room & Space Utilization: Potential Renovations Science Math Technology Music Gymnasiums Classrooms Kitchens Restrooms Acoustics Health & Safety ADA Other Facilities Condition Assessment Ten Year Budget & Summary Mechanical Plumbing: Heating Plant Air Conditioning Air Handling Units Exhaust Fans Roof Top Units Unit Ventilators Plumbing Systems Temperature Controls Fire Suppressant Systems Other 12

13 Facilities Condition Assessment Ten Year Budget & Summary Electrical Electrical Service Power Feeder System Branch Circuit Wiring Receptacles Classroom Lighting Corridor Lighting Gymnasium Lighting Systems: Cafeteria Lighting Exterior Lighting Egress Lighting Parking Lot Lighting Lighting Controls Other Facilities Condition Assessment Ten Year Budget & Summary Communication Notification: Telephone Systems Television/Camera Systems Data/Network Systems Sound/PA Systems Clock & Bell Systems Fire Alarm Notification Systems Security Notification Systems Other Completion Master Plan (SFP, LTFM, Capital, O&M) Reach Planning Team Consensus Complete any revisions required Complete Visual Presentation for School Board Approval Complete Required Ten Year Plan to MDE Provide Master Plans to Local Authorities Including Visuals 13

14 Annual Schedule April/May: Pre-Construction Meetings Project Communications Site & Staging Areas Approved Project Representatives Assigned (Contractor, Consultant, Architect, Owner, etc ) May/June: Project Mobilization Project In Progress June/July: Every Two Years Master Plan Update Distribute for School Board Approval Distribute to MDE Distribute to Local Authorities Annual Schedule August: Mid August Substantial Completion & Punch List Distributed August 31 st Completion Including Punch List Contractor Mobilization Offsite September/October: Next Fiscal Years Project Plans Begin Concept Design Completion Concept Design Review Plans with Owner November: Concept Design Plan revisions Completed Construction Document Review with owner Construction Documents Complete Annual Schedule December/January: Bid Procedures Begin Bid Advertisement Published Pre-bid Presentation and Project Walk-Thru (Mandatory) Bid Openings Occur Substantiate Bid with Contractor February: School Board Approval of Bids March: Construction Contract Signing and Distribution Submittals of all required Pre-Construction Documents to Owner 14

15 Thank You For Attending Mike Condon, Inspec Inc. Field Representative Paul Bourgeois, Minnetonka Public Schools Kerry Leider, Duluth Public Schools Kevin Hildebrandt, Fairbault Public Schools Contact information for presenters available upon request 15